BSBSUS501 - Workplace Policy and Sustainability Procedures Assignment

This document is a comprehensive solution to an assignment focused on developing workplace policies and procedures for sustainability (BSBSUS501). The assignment addresses various aspects of sustainability, including ecological, financial, and social dimensions. It covers legislative requirements like the Corporations Act 2001 and the Fair Work Act 2009, along with industry standards. The solution explores environmental initiatives, stakeholder consultation, and the importance of the Environment Protection and Biodiversity Conservation Act 1999. It delves into strategies for effective communication, continuous improvement, and the use of tools like SWOT analysis. The document also provides insights into key performance indicators, recording systems, and reporting mechanisms for tracking progress. The assignment emphasizes the importance of stakeholder involvement, communication strategies, and continuous improvement cycles to enhance resource efficiency and achieve sustainability goals within an organization. The solution provides detailed answers to questions relating to compliance, stakeholder engagement, communication strategies, and performance tracking, providing a well-structured framework for developing and implementing sustainability policies.

Running head: WORKPLACE POLICY AND SUSTAINABILITY PROCEDURES
WORKPLACE POLICY AND SUSTAINABILITY PROCEDURES
Name of the Student
Name of the university
Author note

1WORKPLACE POLICY AND SUSTAINABILITY PROCEDURES
Table of Contents
Assignment 1..............................................................................................................................3
Answer 1................................................................................................................................3
Answer 2................................................................................................................................6
Answer 3................................................................................................................................7
Answer 4................................................................................................................................7
Answer 5................................................................................................................................9
Answer 6..............................................................................................................................10
Answer 7..............................................................................................................................11
Answer 8..............................................................................................................................12
Assignment 2...........................................................................................................................13
Answer to question 1................................................................................................................13
Answer to question 2................................................................................................................13
Answer to question 3................................................................................................................14
Answer to question 4................................................................................................................15
Answer to question 5................................................................................................................16
Answer to question 6................................................................................................................16
Answer to question 7................................................................................................................17
Answer to question 8................................................................................................................17
Answer to question 9................................................................................................................18
Answer to question 10..............................................................................................................19

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References................................................................................................................................23

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Assignment 1
Answer 1
a) Three legislative requirements and codes of practice are as follows:
1) Corporations Act 2001- This is an Act of Australia that sets the prevalent was which deal
with the business entities present at the federal and the interstate level. The Act deals not only
with the companies as well as some other entities for example partnerships and also
investment schemes. It serves as the main basis of Australian Corporation’s law and
maintains the formation as well as the operations of the companies in Australia.
2) Fair work legislation- The Fair Work Act 2009 and the Fair Work Regulations 2009
govern the relationship in between the employee and the employer in Australia. These
regulations and Act provide safety in case of the minimum level of entitlements, enables
certain working arrangements and fairness at the work floor preventing discrimination against
the employees.
3) Model Code of Practice, Confined Spaces- This model Code of Practice provides practical
guidance on the way in which requirements can be met in the workplace as per the WHS Act
and Regulations. This code of practice is applicable to those persons who are conducting
businesses or are in charge of managing a workforce in a confined place.
4) Model Code of Practice, Hazardous tasks- This model code of practice explains the way in
which hazardous manual tasks can be identified in the work place and the risks can be
assessed and minimized.
b) A relevant industry association for our organization that is BGC Contracting Pty Limited is
Australian Constructors Association. Two of the environmental initiatives that have been
developed for our industry are as follows:

4WORKPLACE POLICY AND SUSTAINABILITY PROCEDURES
i) Environmental objectives have been set accompanied with certain targets in order to reduce
the impacts.
ii) The Environmental Policies must be reviewed and revised on a periodic basis in order to
maintain effectiveness to the business.
c) Australian Construction Industry Forum (ACIF) is the primary body that constitutes of the
leaders of construction industry in the country of Australia. Fair Work Building and
Construction is the body which is responsible to ensure harmony, cooperativeness and
productiveness in the relations existing in the workplace.
d) The EPBC Act of 1999 is important as it provides a specific structure to protect the
Australian environment that includes the country’s biodiversity along with some of its natural
places.
e)
Stakeholder Their responsibility in the
organizations sustainability
policy
Consultation methods used
Suppliers To see to it that the products
supplied to the organization
are environment friendly and
reusable.
Over phone and messages.
Shareholders To see to it that the work is
going on in a structured way.
Meetings and discussions.
Unions and Industry
Association
To check that the policies are
in compliance with the
Meetings and official emails.

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norms.
Community To recognize the new
initiatives being done and
providing feedback.
Mails and messages
Employee To work according to the
delegation and understanding
their individual roles in the
organization.
Posters and pamphlets
f) In case of the employees proper training and support must be provided so that they get
familiar with the sustainable policies at their workplace and in case of the community the
initiatives must be well spread and the community must be able to recognize the same.
g) SWOT analysis can help a lot as it will effectively recognize the strengths, weaknesses,
opportunities and threats prevalent in the organization thus aiding in the development of the
sustainability policy accordingly.
h) Making the organization aware of the environmental policies whenever a new initiative is
being taken and sustainability policy is being discussed can be the way I can help the
industry.
i) Three such activities are as follows:
1) Awareness programs on usage of power.
2) Making the workforce aware of the consequences of misuse of power.
3) Conducting interactive sessions and road shows to make others aware of the initiative been
taken.

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Answer 2
a) Issues that might have been considered in this case are:
i) Scarcity of water and rational use of the water that is available.
ii) Increasing wastage of power in the workplace.
iii) Volumes of battery waste generated.
iv) Alarmingly increasing wastes of plastic.
b) The source of information that have been accessed in order to plan the policy can be the
water bill, the power consumption bill, waste generated that include the battery wastes and
the plastics.
c) The legislations that could have been considered in this case are as follows:
i) Environmental Protection Act 1997 of Australia
ii) Environment and Biodiversity Protection Act.
d) The stakeholders in this case are the employees, the shareholders and the community as a
whole.
e) Yes the policy does reflect the organizations commitment towards sustainability and
environment as the initiatives that are to be undertaken as per the policies safeguard the
environment and are sustainable in nature.

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Answer 3
a) It is important to let the stakeholders aware of the sustainable policies so that in the later
stages a structured strategy can be developed as and when required. If the stakeholders are
not made aware of the policies it might happen that they do not respond to them positively
that can affect the goals of the organization.
b) A manager needs to have verbal as well non verbal communication skills, negotiation
skills, listening skills and problem solving skills in order to be able to communicate
effectively. In order to improve the communication skills managers are required to accept the
honest feedback from their subordinates, be available to them whenever assistance is
required, get to know the subordinated well and work efficiently at the time of crisis.
c) i) The internal stakeholders are the staffs and the shareholders of the organization.
ii) The external stakeholders are the suppliers and the community.
iii) The presentation will include the reasons for the necessary policies to be undertaken and
what can be the possible consequences of these, how can the employees help in the process
and the main reason for such a step.
d)
Supervisor The presentation was up to the mark but
could have been better if some more
conditions would have been included based
on the effects of the policies.
Stakeholder The benefits and possible advantages could

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be included.
Answer 4
a) Some of the strategies that can be used are as follows:
i) The messages related to the new policies should be simple with appropriate meaning so
that the employees understand the same.
ii) The employees must be made aware of the prevalent market realities or the scenario in
relation to this case.
iii) A disciplinary framework should be used to deliver messages and priorities should be set
accordingly.
iv) Facts and numbers are often forgotten or rather not remembered so to make the employees
connect to the policies stories and experiences related to the policies must be shared.
b) Strategies for the ongoing awareness can be as follows:
i) It should be checked that all the employees take active participation in the new initiatives
being taken.
ii) Feedbacks play a vital role in understanding a certain scenario and whether the work is
progressing in the right direction.

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c) For key performance indicators that may be put in place for the employees are as follows:
 Consumption of energy
 Rate of waste reduction
 Rate of waste recycling
 Rate of product recycling
d)
Timely Travel Program:
Expected Outcome Less consumption of fuel and timely
meeting.
Activities that need to be undertaken Understanding the advantages and making
use of the program.
Responsibilities Make people aware of the program and
connect more and more to the same.
Answer 5
a) In order to manage the development of the procedure I will make a presentation slide that
would address the benefits of the policy and help the employees to connect to the same.
Suppose in case of green purchasing and recycling the advantages of adopting such methods
must be discussed and their practical recuperations shown.
b) The procedure that needs to be followed for environmental initiative is as follows:
i) Communicating with the stakeholders on the initiative.
ii) Supporting logos in the favor of the new initiative that could grab the attention of the work
force.
iii) Appreciating feedbacks and working as per the requirements.
iv) Implementing environment friendly notions and seeing to it that these are strictly
followed.

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c) Three mechanisms for communication are as follows:
i) Internal newsletters- The regular newsletter for the stakeholders of the organization can
serve as an effective medium to promote the new policy.
ii) Posters and notices- Posters displayed all around the workplace prove to be useful in case
of communicating new policies.
iii) Meetings- Regular meetings could be an effective communication process.
d) Some strategies are as follows:
i) Commitment and policy
ii) Planning
iii) Assignment of tasks and distributing the same so as to get better and faster results.
e) The continuous improvement cycle can assist in improving resource efficiency by making
it possible to recognize the parts lagging behind and understanding the flow of work as per
the policy and the aligned goal of the company.
f) Three examples of internal recording system are as follows:
1) Measuring of the environmental performance for example kilowatt hours of energy
consumed, reams of paper purchase and many more.
2) Details of the environmental hazards for example material safety data sheets on the storage
of chemicals and disposal of toxic waste.
3) Potential and existing environmental risk assessment and identification.
These can serve as tools to assess the progress as they are a measure of the usage being done
and how seriously the sustainability policy has been taken by the workforce.
g) Reporting and recording systems deal with the records and their associated report that the
organization need to have in case of any policy for example environmental records and
internal compliance review report. Quality assurance is to determine any fault in the reports
and the systems.

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Answer 6
a) In order to communicate the implementation procedure staffs can be given pamphlets and
everyone could be made aware of the goals that need to be achieved by certain individual
instructions and the way they can contribute to the process.
b) In order to monitor the policies and procedure for tracking and recording performance
regular meetings and sessions showing the updates on the ongoing process, the hindrances
coming in the way and what else can be the possible way to carry on with the task.
c) In order to assign responsibility for tracking improvement in the sustainability approaches
I would delegate the tasks carefully among the employees according to their field of expertise
and interest. Some example of tracking tools and software system are:
OmniPlan- It is an effective Gantt chart software that enables its users to access the timeline
of any project.
Todoist- This is supported on every platform and provides a wide range of tools that are
helpful to anyone having a productive attitude.
Answer 7
a) Stakeholders are the ones who either care about the project or have some interest vested in
the same and in this case keeping them updated is important as a projects success depends on
the satisfaction rate of the stakeholders. The implementation of the environmental policies
and procedures will have certain consequences and if well informed previously might be that
if any hindrance is encountered then all will cooperate. Not involving the stakeholders may
lead to serious outcomes even failure of the whole project.
b) The success for which the policy is being implemented is the only measure to check
whether the new policy is apt for the place therefore investigating the success in the ongoing
process is essential.
c) The steps in evaluating the performance of a policy implementation are as follows: