Detailed WHS Audit Report with Recommendations: Bolt & Catch Pty Ltd

This report presents a comprehensive WHS audit of Bolt and Catch Pty Ltd, a manufacturer of gate bolts and hinges. The audit identifies several safety concerns within the press room, including inadequate use of personal protective equipment, excessive noise levels, unguarded machinery, and i...Read More

Safety At The Workplace 1
SAFETY AT THE WORKPLACE
By [Name]
Course
Institution
Location of Institution
Date

Safety At The Workplace 2
Abstract
The safety culture refers to a reflection of practices, values, and beliefs in an Institution
(Australia, 2012). The culture should concur with the safety and health of the employees. The
culture can be pathological, reactive or calculative. Generative and proactive cultures are also
allowed in various institutions. The security at the workplace should be an informed document.
Safety measures should care about the company, human, and technical areas (Australia, 2012).
Moreover, the employees should report any laxity of their safety to the company's
administration. Individuals should work in teams to ensure safety and at the same time stop
blaming one another in cases of emergencies. There are legal requirements that a company must
follow to provide a safe working environment. The organization should identify the hazards at
their workstations. Every worker should assess the risks and come up with ways of controlling
them.

Safety At The Workplace 3
Table of Contents
Introduction......................................................................................................................................4
Findings...........................................................................................................................................4
Relevant WHS legal requirements...................................................................................................4
Assessment of the Risks (likelihood/severity).................................................................................6
Procedure for Identifying, Assessing, and Controlling Risks........................................................10
Identification of Risks................................................................................................................10
1. Interviews........................................................................................................................10
2. Brainstorming..................................................................................................................10
3 Checklists........................................................................................................................11
4 Assumption Analysis......................................................................................................11
5 Cause and effects diagram..............................................................................................11
Assessing the Risks........................................................................................................................11
Risk Screening...........................................................................................................................11
Project Definition Rating Index.................................................................................................12
Controlling the Risk.......................................................................................................................12
Avoidance..................................................................................................................................12
Separation...................................................................................................................................12
Duplication.................................................................................................................................12
Diversification............................................................................................................................13

Safety At The Workplace 4
Conclusion.....................................................................................................................................13
Recommendation...........................................................................................................................13
References......................................................................................................................................14
Appendix........................................................................................................................................17
Procedure of Risk Assessment...................................................................................................18
B and C Register........................................................................................................................18
Audit Report...............................................................................................................................19
Risk Assessment Tool................................................................................................................20
Executive Summary
Botch and Catchy Limited is under the risk of hazards during the work time. The paper
will discuss the relevant WHS requirements to ensure safety. The Risk assessment follows the
first part. After the assessment, the experts find ways of controlling the perils. There is a
procedure of identifying, assessing, and controlling risks. The paper also provides
recommendations for ensuring safety at work place.
Introduction
Bolt and Catchy Pty Limited manufactures hinges and gate bolts. The press room
contains notices signaling all employees to wear safety equipment in the place. There is a section
of employees who are adhering to the rules and wearing the safety garments. However, others
are not putting on the required safety gowns. There is noise in the room hampering
communication between the workers. The new machines lack guarding equipment on the

Safety At The Workplace 5
stamping head. There is also improper labeling of material. There is equipment labeled in
Chinese while only a few contain English instructions. This paper will identify the WHS legal
requirements that are relevant to the company. Furthermore, the essay will identify the hazards,
their assessment, and controlling procedures. The essay will also draft a process for identifying,
assessing, and controlling the risks. Finally, the report will offer recommendations for
compliance with the legal requirements.
Relevant WHS legal requirements
To ensure that there is safety at In the Bolt and Catch Pity Limited, individual managing an
organization must ensure that there is full compliance with the WHS. The following are some of
the relevant WHS legal requirement to control the perils that relate to the safety and health of the
employees.
 There should be provision of health and safety policy to all employers, employee as
well people who are paying visit to the organization premises.
 The company commitment must stick to audit criteria of WHS. The general manager
must work along with the consultants and auditors within the company premises to
identify as well as assessing hazard events.
 All company employees working in the press room must wear protective clothing
such as face mask, gloves, safety boots and hearing protection
 All the employees working in the press room must be supervised by the management
and those who fail to wear protective clothing hold accountable while operating the
press machine.
 The working environment in the press room must be made less noisy be encouraging
all workers to wear ear protectors such as ear muffs or plug to protect their eardrum

Safety At The Workplace 6
from getting harmed. Secondly, there should be attachment of the silencers in the
press machine to suppress the noise making it unreachable to employee.
 In the Bolt and Catch Pity Limited, the labeling of start, jog as well as stop button
must be in live that is in vision by the operator. The company must combat the
accident issue resulting from trips being made to the local hotels through posting of
speed limits signage within the road next to its premise. The sign for speed limit will
force the drivers of forklifts to avoid over speeding and cause accident. In case they
forklift drivers fail to observe the sign, then the company can seek assistance from the
police (Xiang et al., 2014).
 Finally, the management together with the employee should meet and discus work,
health as well as safety issues to come up with solution to accidents and injuries.
In the Bolt and Catch Pity Limited, the production manager must ensure that
employees are safe during the working hours. Protection boosts the morale of the
workforce hence improving the improving the overall productivity of the firm
(Macdonald et al., 2012).
Hazards can be categorized according to their toxicity levels. They can either be acute or
chronic in their toxicity levels (Coenen et al., 2017). There are those that employees can ingest
orally and include liquid hazards such as leaking chemicals from their storage. Others can enter
the body through dermal means while employees can also inhale other gaseous substances. Some
substances come into contact with the skin thereby causing an itching effect. Some materials
cause the irritation and damage to the eyes. There are also hazards that affect the ozone layer.
Other perils affect the aquatic life in both acute and chronic measures. Gases that are flammable
also pose a threat to the employees.

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Assessment of the Risks (likelihood/severity)
In order to ensure that there is effective and efficient assessment of risk at In the Bolt and
Catch Pity Limited, i.e. the likelihood as well as the severity resulting from various hazards,
there should be employment of semi-quantitative strategy of risk assessment (Oakman et al.,
2018). The company should use the prioritization matrix. The matrix simply positions the
hazards that are identified from most significant to the list. The livelihood as well as the severity
is derived from WHS audit carried out the manager should identify the individuals to carry out
the assessment procedure (Potter et al., 2017).
The selected persons should have adequate knowledge of the hazards and their
characteristics. The assessment should determine whether the risk involves continuous
movements or otherwise (Shea et al., 2016). Moreover, the assessment team should identify the
sources of the dangers. After knowing the causes, the team should reduce or eliminate the
reasons that they have identified. A change to the chances is necessary if total elimination or
reduction is impossible (Roberts, et al., 2015). The primary sources include the layout and the
design of the workstation. Another source is the number, weight, or size of equipment that
employees use to carry out their work. The following indicate the table showing probability
matrix.
Raking Probability
1 Insignificant
2 Minor impacts experienced by small group of
employee
3 Minor impacts experienced by a bigger group

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of employee
4 Major impacts happening to a small number of
employee
5 Major impacts happening to a bigger number
of workers
Likelihood Duration
1 1 in 5 yrs
2 1 in 1 yr
3 1 happening 1 month
4 1 occurring per week
5 Almost sure off ( at least once a day
The prioritization matrix
Hazard Course Likelihood Severity Risk
rating
Responsibility Date for
Control
Poor
commitment
by the
organization
Provision of
little time
by GM to
WHS
consultant
3 4 Medium GM 22/8/2018
Lack of
putting on
protective
Poor
supervision
of workers
3 5 Very
high
Eployees 20/8/2018

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clothing as well as
inspection
of press
room
Press
machinery
that is
harmful
Lack of
shield press
machine
4 5 Very
high
GM 28/8/2018
Noisy and
unhealthy
work place
leading to
stress and
hearing loss
Noise
originating
from press
machines
fixed in the
press room
5 5 Very
high
GM 2/9/2018
Dangerous
press
machinery
Lack of
shield to
press
machines
3 4 High GM 5/9/2018
Little
knowledge
concerning
the button
used for
press
Failure to
re-label the
press
machine in
English
3 5 Very
high
WHS
Consultant
8/9/2018

Safety At The Workplace 10
machine
operation
Employees
not able to
locate the
start, job as
well as stop
button
Directly
labeling of
all the 3
button
above the
operator
head
3 4 High WHS
Consultant
15/9/2018
Employee’s
accident
Driving
over the
limits by the
drunk
forklift
operators
while
visiting the
local hotels
3 4 High Employee 20/9/2018
The first control measure is to get rid of the risk. The elimination process should come at
the initial stages of work. The organization should budget for the control measures at the design
or the planning phase of activity. The company should minimize the effects of the risks if they
cannot eliminate them. The process of minimization involves substitution of high-risk equipment

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with another tool that lowers the percentage of occurrence (Sekendiz et al., 2018). The institution
should remove the source of risk away from the people that can encounter them. Moreover, the
company should implement control machines to monitor and stop the threats. A proper method
of risk control improves the safety of the workers.
Procedure for Identifying, Assessing, and Controlling Risks
Identification of Risks
There are various ways that can be used to identify a risk. General Manager at Bolt and Catchy
Pty Limited may want to use the combination of all these techniques. E.g. review of checklist
and assumption on weekly basis on subsequent meetings. Here are some of the ways of risk
identification
1. Interviews. There should be selection of stakeholders. Planning for the interview should
then take place. During the interview, there should be definition of main goals and
documentation of interview result.
2. Brainstorming. Planning of brainstorming question should be done in advanced. Here,
question that should always be used include:
 Project objectives. What are the significant risks that are related to project objective
e.g. budget etc.
 Project task: What are some of the significant rsik related to task e.g. training,
implementation e.t.c.
3 Checklists. Have a look if the company several list of common risk. Bolt and Catchy Pty
Limited should conduct a post review after each project to capture the significant risk

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4 Assumption Analysis. Define as factors that are taken into consideration Bolt and
Catchy Pty Limited to be real, true without demonstration Gm should ask various
stakeholders that assumption that they have concerning the ongoing projects since they
are sources of risk
5 Cause and effects diagram. GM at Bolt and Catchy Pty Limited can utilize this method to
help with identification of causes-facts that give rise to significant risks.
Assessing the Risks
Risk Screening
Going by the initial phase of risk identification, GM at Bolt and Catchy Pty Limited
should develop a working list of various risks that have been identified to have potential effects
in the ongoing projects. From the list, the GM should then identify the minor risk that do not
need further attention and the major risk that require follow up (MA, 2016). After that then there
should be qualitative, quantitative analysis, active mitigation as well as management the two
matrixes too has been used to assess risks on their impacts and probability (Ximenes, and Pearse,
2017).

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Risks that are characterized to have low impacts as well as probability of occurrences are often
considered negligible and removed from being in the list of active consideration (Quinlan, Bohle,
and Rawlings-Way, 2015). However, those that are considered to have high impacts and
probability of occurrence capable of terminating the projects are always considered. The GM at
GM at Bolt and Catchy Pty Limited must often determine if the project is to be terminated or if
the potential benefits are great to justify the risk taking (Smith et al., 2015).
Project Definition Rating Index
Refers to additive quantitative tool used in risk assessment. It uses the front-end method
of project planning to assist the GM at Bolt and Catchy Pty Limited to carry out the assessment
of the definition of project scope, identify element of risk and afterward generate mitigation plan.
It entails details explanation of issues together with a weighted checklist related to project scope
(Tompa, 2015, p. 238). It provides opportunity to carry out assessment of risk at different stages
during the front-end process of project planning hence focusing a lot of efforts on the areas with
high risk that require more definition.

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Controlling the Risk
Avoidance
Avoidance is always considered the best option to risk control. As the name go, avoiding
risk completely. If the efforts of Bolt and Catchy Pty Limited Company on avoiding the loss
become successful, then they will a zero probability of suffering from any loss. Therefore, Bolt
and Catchy Pty Limited Company should put avoidance to be their first risk control method
Separation
Separation is a technology in risk controls that involves dispersing vital assets within the
company. Therefore, if there is catastrophic happening at one location, therefore, the impact
caused to the business is only limited the assets found in that location.
Duplication
It involves risk control method that deals with creation of buck-up plan. The control
technology of this type is important for big companies. For example, a failure in information
system within the Bolt and Catchy Pty Limited Company should not leads to the collapse of the
business. Buck up should always be ready in the event that the main primary server fails.
Diversification
This is a technique in risk control allocating recourses to business to create numerous
lines of trade capable of offering verity of goods and services in various industries, (Tompa et
al., 2016, p. 925). With diversification, a huge amount of loss in revenue from one business line
is not capable of causing irreparable harm with the Bolt and Catchy Pty Limited Company.
.
Conclusion

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WHS provides clear guidelines for ensuring a safe workplace for the employees. The
legal framework of the WHS requires the managers of various organizations first to identify the
potential hazard. The organization should then eliminate or substitute the risk to stop or
minimize its effects. The company should then come up with control techniques. Hazards can
either be chronic or acute or include chemicals that irritate the skin. Identification of hazards
enables the stakeholders to know their sources. The assessment process should reveal the
characteristics of the risk. Control involves elimination or substitution process. An organization
should follow the above steps to eliminate hazards and create a safe working environment.
Recommendation
The employees at any company should wear safety clothes. The garments protect them from
harmful chemicals. There should be minimal noise at the press room. A serene working
environment ensures proper communication hence improving productivity. All machines at a
factory should have guard equipment. Proper labeling is essential to avoid confusion. The
labeling should be in a language that every employee understands.
The stakeholders should review the measures of managing risks from time-to-time.
Furthermore, the key players should revise and update the control methods to conform to the
legislation. The organization should follow the law that requires it first to identify, then eliminate
or substitute the hazard. Finally, the organization should implement and review the control
mechanisms on a regular basis.

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References
Australia, S.W., 2012. Australian work health and safety strategy 2012-2022: Healthy, safe and
productive working lives. Safe Work Australia.
Coenen, P., Gilson, N., Healy, G.N., Dunstan, D.W. and Straker, L.M., 2017. A qualitative
review of existing national and international occupational safety and health policies relating to
professional sedentary behavior. Applied Ergonomics, 60, pp.320-333.
MA, Q.M., 2016. A systematic review of the qualitative literature on occupational health and
safety legislation and regulatory enforcement planning and implementation. Scandinavian
journal of work, environment & health, 42(1), p.3.
Macdonald, W., Driscoll, T., Stuckey, R., and Oakman, J., 2012. Occupational health and safety
in Australia. Industrial hygiene, 50(3), pp.172-179.
Oakman, J., Macdonald, W., Bartram, T., Keegel, T., and Kinsman, N., 2018. Workplace risk
management practices to prevent musculoskeletal and mental health disorders: what are the
gaps?. Safety science, 101, pp.220-230.
Potter, R.E., Dollard, M.F., Owen, M.S., O'Keeffe, V., Bailey, T., and Leka, S., 2017. Assessing
national work health and safety policy intervention using the psychosocial safety climate
framework. Safety science, 100, pp.91-102.
Quinlan, M., Bohle, P. and Rawlings-Way, O., 2015. Health and safety of homecare workers
engaged by temporary employment agencies. Journal of industrial relations, 57(1), pp.94-114.
Roberts, M.H., Sim, M.R., Black, O. and Smith, P., 2015. Occupational injury risk among
ambulance officers and paramedics compared with other healthcare workers in Victoria,
Australia: analysis of workers’ compensation claims from 2003 to 2012. Occup Environ Med,
pp.oemed-2014.

Safety At The Workplace 17
Sekendiz, B., Norton, K., Keyzer, P., Dietrich, J., Coyle, I.R., Gray, S. and Finch, C.F., 2018.
Emergency preparedness in fitness facilities: bridging the gap between policy and practice.
International Journal of Business Continuity and Risk Management, 8(1), pp.71-85.
Shea, T., De Cieri, H., Donohue, R., Cooper, B. and Sheehan, C., 2016. Leading indicators of
occupational health and safety: An employee and workplace level validation study. Safety
science, 85, pp.293-304.
Smith, P.M., Saunders, R., Lifshen, M., Black, O., Lay, M., Breslin, F.C., LaMontagne, A.D. and
Tompa, E., 2015. The development of a conceptual model and self-reported measure of
occupational health and safety vulnerability. Accident Analysis & Prevention, 82, pp.234-243.
Tompa, E., Kalcevich, C., Foley, M., McLeod, C., Hogg‐Johnson, S., Cullen, K., MacEachen, E.,
Mahood, Q. and Irvin, E., 2016. A systematic literature review of the effectiveness of
occupational health and safety regulatory enforcement. American journal of industrial medicine,
59(11), pp.919-933.
Xiang, J., Bi, P., Pisaniello, D. and Hansen, A., 2014. The impact of heatwaves on workers׳
health and safety in Adelaide, South Australia. Environmental research, 133, pp.90-95.
Ximenes, G. and Pearse, W., 2017. Attitudes to work health and safety legislation in Timor-
Leste. Journal of Health, Safety, and Environment, 33(2).

Safety At The Workplace 18
Appendix
Appendix One
Procedure of Risk Assessment
Appendix Two
B and C Register
Acute hazard Chronic Hazard
Transmission
Injection
Ingestion
Dermal entry
From leaking chemicals
Gaseous substances
Effects
Irritation Eye damage
Result Performance

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Conformance YES. The company’s efforts of eliminating work place risks
conforms with OHS
Non-Conformity NO. Risk management strategies met all the requirements
Hazard identification,
assessment
YES.
Audit Report
AUDIT OF: Botch and Catchy Limited
DATE OF AUDIT: 6th June 2018
AUDITORS
1. John Crowell
2. Henry Joseph
3. Kelvin Ricky
Audit Participants
Name Position
Mr. Patel Managing Director
Mrs. Johnston Director
Mr. Harry Engineer

Safety At The Workplace 20
Risk Assessment Tool
CharacteristicsofHazardsFreequentOccurrenceOccassionalOccurrenceEliminationofRiskRiskReduction