Detailed Report: Workplace Policy and Procedures for Sustainability

This report delves into the development of workplace policies and procedures for sustainability, with a particular focus on Tata Steel's Corporate Social Responsibility (CSR) and ethical business practices. The report analyzes the benefits of sustainable practices, emphasizing the importance of Life Cycle Assessment (LCA) for environmental impact measurement. It reviews and analyzes sustainability policies, including their purpose, scope, stakeholders, and relevant legislations. The report further outlines sustainability goals, mechanisms, and factors driving sustainability strategies, while also exploring links with other policies. The practical section includes the development and presentation of a sustainability policy, covering strategies for minimizing resource use, reducing toxic chemicals, and employing life cycle management approaches. A communication plan, implementation procedures, benchmark indicators, key responsibilities, and feedback mechanisms are also detailed. Finally, the report proposes a plan for continuous improvement using Deming's PDCA cycle and provides a comprehensive list of references.

Develop Workplace Policy and
Procedures for Sustainability

Table of Contents
INTRODUCTION...........................................................................................................................1
ASSESSMENT TASK 1.................................................................................................................1
PART A Case Study........................................................................................................................1
1. Explaining the CSR policy of Tata Steel and how this would be helping company in taking
ethical decision............................................................................................................................1
2. Explaining how sustainable practice is helpful for company..................................................1
3. Analysing why LCA is accurate type of analysis....................................................................1
4. Evaluating contribution of Tata Steel to sustainability and ethical business practice.............2
PART B Reviewing and Analysing Sustainability Policy...............................................................2
Purpose and scope of policy........................................................................................................2
Stakeholders in policy..................................................................................................................2
Relevant legislations and standards covered...............................................................................3
Sustainability goals and expected outcomes................................................................................3
Mechanism related to sustainability............................................................................................3
Factors driving sustainability strategy.........................................................................................4
Link with other policy.................................................................................................................4
PART C Developing and presenting the policy..............................................................................4
ASSESSMENT TASK 2.................................................................................................................4
Purpose........................................................................................................................................4
Strategies for minimising resources use......................................................................................4
Strategies for reducing toxic and hazardous chemicals...............................................................5
Benefits of employing life cycle management approaches.........................................................5
Communication plan....................................................................................................................5
Procedures for implementing policy initiatives...........................................................................5
Measures or benchmark indicators..............................................................................................5
Key responsibilities.....................................................................................................................6
Processes to collect and analyse feedback...................................................................................6
Plan for continuous improvement using Deming’s PDCA cycle................................................6
REFERENCES................................................................................................................................7

INTRODUCTION
Sustainability policy of company is known as that which is taking under consideration all
effective development of present time without their compromise with the future generation.
Under this report, many points need to be included like that of policy related to sustainability,
stakeholders, legislations and CSR.
ASSESSMENT TASK 1
PART A Case Study
1. Explaining the CSR policy of Tata Steel and how this would be helping company in taking
ethical decision.
Corporate Social Responsibility (CSR) of Tata Steel major focusing on keys aspects
which are related to environment and society on larger scale. They are emphasising on giving
back to society and community once company is taking resources from there; this could be done
by focusing their policy on CSR (Bond and Haynes, 2014). Under this, many community centric
initiatives have been taken by company like that of providing quality of education, health and
social care to people and good employment opportunities as well. As they are global leader in
production of steel present in almost all parts of world so, they are to look upon all countries of
the world.
This CSR would be helping company to take their ethical decisions like that of whether
to follow all rules related to environment or not.
2. Explaining how sustainable practice is helpful for company.
There are numbers of ways in which sustainable practice would be useful for Tata Steel
like that of their brand image is improved and they would be gaining competitive advantages. As
it was included in one report that consumers are considering environmental impact of working of
companies (Cleary, Walter and Jackson, 2013). On the same hand, the business ability of comply
with regulations would also be improved if they are having correct discussion on climate change
and environmental impact.
3. Analysing why LCA is accurate type of analysis.
Carbon footprints would be termed as measuring intensity of carbon within each product
which company is producing so that it is easy to understand impact of climate change. While
LCA is the Life Cycle Assessment under which all stages of producing product would be
included to measure impact of each step on ecosystem and environment.
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So, it could be analysed that LCA is better technique as impact on environment that too
in each stage of producing steel in Tata Steel would be measured.
4. Evaluating contribution of Tata Steel to sustainability and ethical business practice.
Tata Steel is showing its major commitment with handling all challenges that are related
to sustainability meaning that they know their responsibility towards society and environment
(Evans, McMeekin and Southerton, 2012). They are having 5 core ethics of company which are
 Integrity sustainability
 Understanding
 Excellence
 Unity
 Responsibility.
All these show that company is very much effective to consider business ethics and they
are finding it easy to tackle the challenges.
PART B Reviewing and Analysing Sustainability Policy
Purpose and scope of policy
The sustainability policy of Fujitsu Australia and New Zealand would be underpinning
and supporting whole Fujitsu group environmental policy. The purpose of policy is to clarify the
intentions of Fujitsu Australia and New Zealand (FANZ) and Fujitsu Australia Software
Technology (FAST). In this way, both these business ventures could contribute into their
important operations and providing solution to customers in achievement of prosperous and
sustainable future (Golubchikov and Badyina, 2012). The scope of policy would be applied to all
activities of business in both FAST and FANZ and unified within management systems of
company.
Stakeholders in policy
The various stakeholders in the policy documents could identified as:
 Customers
 Government
 Environment
 Employees
 Business partners
 Shareholders
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 Investors
 Local and international communities
Relevant legislations and standards covered
The various legislation and standards covered are:
 ISO 14001 certified Environmental management systems
 Environment Protection and Biodiversity Conservation Act 1999
 States and territories in Australian national scheme
 NZ Environment Act 1986
Sustainability goals and expected outcomes
The sustainability goals of company which is divided into 8 functional areas are:
 Being market leader in sustainable IT solutions and in data centre services
 Creating culture of sustainability which would be educating, engaging and empowering
their people in playing full role of achieving vision.
Figure 1: Sustainability goals
[Source: Sustainability Policy. 2018]
Mechanism related to sustainability
The role of various stakeholders of sustainability policy of Fujitsu would be:
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 Employees- They would be addressing health, safety and training of them so that they
could be contributing into formulating sustainability policy of company.
 Communities- They are to regulate resources and effective allocation of them all and
then addressing corporate philanthropy as well.
Factors driving sustainability strategy
There are majorly 6 factors which are driving sustainability strategy of Fujitsu
 Increased affluence
 Ecological sustainability
 Globalisation
 Free flow of information
 Power of brand
 Customer education
Link with other policy
This policy of sustainability could also be linked up with CSR one which is showing
capability of company to maintain their relationship with community and customers (Mason,
Leavitt and Chaffee, 2013).
PART C Developing and presenting the policy
(Enclosed in ppt)
ASSESSMENT TASK 2
The sustainability policy of Tata Steel would be included within this task.
Purpose
The main aim of this policy would be related to reducing CO2 emission, level of water
consumption and then impact of CSR activities in their areas of operation.
Strategies for minimising resources use
Material substitution- if the company is finding alternatives of raw material which are creating
less environmental impact and applying in whole life cycle of process (Meyar-Naimi and Vaez-
Zadeh, 2012).
Change in technology- this is the most effective techniques used which is making all process
more effective to use less raw material, energies and producing less wastage and pollution as
well.
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Strategies for reducing toxic and hazardous chemicals
Green chemistry- Under this program, companies would be creating better, safer and most
efficient ways to reduce waste using the chemicals and this is having 12 principles included
within.
Comprehensive chemicals policy- This would be including actions related to scientific
uncertainty and all corporate practice which is following high priority in chemicals for actions
(Norton, Zacher and Ashkanasy, 2014).
Benefits of employing life cycle management approaches
If the company is implementing the life cycle management approach then they could be
directly benefitted from this in order they would be regulating whole process of products cycle.
Thus the CO2 emission would be lessor down more effective way.
Communication plan
The communication plan which is set would be including all stakeholders within the
implementation process of sustainability policy of company (Pot, Totterdill and Dhondt, 2016).
This could be done in written format so that all stakeholders are able to see and read that report
in effective manner. This is also done on based of e-mail which is most effective communication
manner.
Procedures for implementing policy initiatives
Planning- This is the first step which is including deciding over aims and objectives of
sustainability policy initiative so this is called as planning phase.
Organising- Under this stage, all resources like that of raw material and funds need to be
collected so that their proper management could be done.
Execution- At this step, policy which is made need to be implemented in way it was designed or
formed.
Controlling- At this step, measurement would be made including whether there are any risk or
hazard associated with project.
Measures or benchmark indicators
This could also be included as the last stage of procedure including indicators for
measurement. It is process of knowing that goals which was set in starting are been achieved or
not so this could be done in manner of identification of what was set up and what is been
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achieved. It would be checking that whether all targets are been achieved or not and if those
goals are not been attained then things could be changed or not.
Key responsibilities
The responsibility of company in regard to sustainability policy would be looking that
their aims and objectives have been achieved or not (Price, Pitt and Tucker, 2011). They would
be analysing all continuous improvement so that CO2 emission could be controlled.
Processes to collect and analyse feedback
Once the policy has been implemented, it is required that they are taking feedback from
stakeholders and analysing it for better improvements within them in future. The process to
collect this feedback could be through e-mails, forming questionnaire and interview as well. All
these methods would be helping them in taking feedback from their stakeholders related to
implementation and achievement within sustainability policy.
Plan for continuous improvement using Deming’s PDCA cycle
Figure 2: Deming’s PDCA cycle
[Source: Deming Cycle, PDCA. 2018]
Plan- This would be done on base of planning and formulating policy so that this could be
helpful
Do- This would be including implementation process so that quality improvement is done as per
planning.
Check- This would be checking and studying of results for proper quality management.
Act- This is taking actions in order to standardise or improve process.
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REFERENCES
Books and Journals:
Bond, M. A. and Haynes, M. C., 2014. Workplace diversity: A social–ecological framework and
policy implications. Social Issues and Policy Review, 8(1), pp.167-201.
Cleary, M., Walter, G., and Jackson, D., 2013. Promoting integrity in the workplace: A priority
for all academic health professionals. Contemporary nurse, 45(2), pp.264-268.
Evans, D., McMeekin, A. and Southerton, D., 2012. Sustainable consumption, behaviour change
policies and theories of practice.
Golubchikov, O. and Badyina, A., 2012. Sustainable housing for sustainable cities: a policy
framework for developing countries.
Haugh, H. M. and Talwar, A., 2010. How do corporations embed sustainability across the
organization?. Academy of Management learning & education, 9(3), pp.384-396.
Mason, D. J., Leavitt, J. K. and Chaffee, M. W., 2013. Policy and Politics in Nursing and
Healthcare-Revised Reprint. Elsevier Health Sciences.
Meyar-Naimi, H. and Vaez-Zadeh, S., 2012. Sustainable development based energy policy
making frameworks, a critical review. Energy Policy, 43, pp.351-361.
Norton, T. A., Zacher, H. and Ashkanasy, N. M., 2014. Organisational sustainability policies
and employee green behaviour: The mediating role of work climate perceptions.
Journal of Environmental Psychology, 38, pp.49-54.
Pot, F., Totterdill, P. and Dhondt, S., 2016. Workplace innovation: European policy and
theoretical foundation. World Review of Entrepreneurship, Management and
Sustainable Development, 12(1), pp.13-32.
Price, S., Pitt, M. and Tucker, M., 2011. Implications of a sustainability policy for facilities
management organisations. Facilities, 29(9/10), pp.391-410.
Online:
Deming Cycle, PDCA. 2018. Accessed through:
<https://www.isixsigma.com/dictionary/deming-cycle-pdca/>.
Sustainability Policy. 2018. Accessed through: <https://www.fujitsu.com/au/Images/Fujitsu-
AU-NZ-Sustainability-Policy.pdf>.
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