IT Project Management: A Strategic Workstation Upgrade Initiative

This document presents a comprehensive IT project management solution focused on upgrading workstations to enhance productivity. It addresses existing issues with outdated hardware, such as slow performance and data loss risks. The proposal includes an overview of the problems faced by users, proposed hardware and software upgrades, and an estimated budget. Furthermore, the document covers meeting planning, risk management, and financial analysis, including present and future value calculations. The project aims to resolve user frustrations, improve overall company productivity, and safeguard valuable data. Desklib provides this and many other solved assignments for students.

Running Head: PROJECT MANAGEMENT
IT Project Management
Name of the Student
Name of the University

1PROJECT MANAGEMENT
Exercise 1
Hello all, this is my pleasure to be able to make this presentation in front of all of you.
First, I would like to draw attention to the problems our users are facing while working on the
current workstations – the machines are old, slow and often causes several problems like sudden
crashing, random reboot while working, unable to process complex calculations and others. The
users have reported the issue from time to time and it is seen that these issues are resulting in
reduction of productivity of our company. I propose to upgrade our hardware of each
workstation to reach a suitable standard so that the users do not face these problems and issues
and we also can avoid the risk of losing valuable data from our workstation hard disks. I will
explain the proposed changes in the main presentation.

2PROJECT MANAGEMENT
Exercise 2
Questions Actions
Who should attend this meeting? Company director, operations manager, team
leaders, team members
When will the meeting take place? Any weekend
What is the theme of the project? Workstation upgrade
What type of project-related handouts will you
have?
Proposed upgrades in hardware and software
What fun things do you have planned? Casual interactive sessions, a game of pool, dinner
and drinks
How will you inspire the team? Motivate them to work together and perform team
work; the team will be rewarded as a whole rather
than individual efforts
Who will speak first? Director
Who should attend this meeting? Company director, operations manager, team
leaders, team members
What are your opening remarks to the team? Remark regarding how each and every member of
the team is important for the success of the project
What are some of the topics you’ll cover in your
team presentation?
Current issues faced by the users, proposed changes
that will increase the productivity of the company
and estimated budget
How long will your presentation take? Around 30 to 40 minutes
What will you spend the $500 on? Food and drinks, pool table

3PROJECT MANAGEMENT
Exercise 3
Scenario Response
Peter Abbot is getting increasingly cranky about
the time you’ll need to be spending on your “pet”
project. He’s insisting that you focus less on
technology and help more users clean their
workstation’s mouse, monitor, and keyboard.
Submit a report on the positive impacts of the
project on the productivity of the company and if
possible, provide a personal presentation so that
Peter understands the benefits of the project.
Now you need Peter’s help. He has to make a
decision about when you can have the testing lab
for the new workstations and operating systems.
You need to create workstation images, test
software compatibility, and work with your new
servers. The equipment has arrived, but Peter just
doesn’t want to make a decision on when you can
use the testing lab for your project.
Create a risk register detailing all the existing and
expected risks of using the old work stations.
Submit it in a document form to Peter and also
request him to let use of the testing lab so that the
equipments can be tested and installed as soon as
possible.
Today is Frank’s turn to be in Peter’s doghouse. It
was your turn last week, and next week it’ll be
Mary’s. Every week someone on your team is in
trouble with Peter. This whole cycle of Peter being
angry with someone every week is demoralizing to
your team, prohibiting progress, and generally
frustrating.
Contact each team member personally and request
them to not get affected by Peter’s attitude and also
tell them it is better to concentrate on the work
rather than getting upset by bad attitude of the
manager.
Peter Abbot is becoming more rude and belligerent
with you and your project team. He’s yelling at
anyone who comes into his office, threatening to
Every employee has the right of fair treatment and
if the situation becomes such as described in the
scenario, it will be better to contact higher

4PROJECT MANAGEMENT
“write you up,” and acting very unhappy with any
task you try to do. Yesterday he embarrassed Sam
and made Jane cry.
management regarding how the progress of the
project is stopped by Peter. Instead of personal
contact, it is recommended that the entire team
requests a meeting with the director or operations
manager to discuss this situation regarding the
project and Peter.

5PROJECT MANAGEMENT
Exercise 4
Answer to 5: The result generated in cell B11 is 1.191016.
Answer to 6: The required FV is $1,060,004.24
Answer to 11: The required PV is $566,893.42
Answer to 12: The estimated worth of the project after the specified period of time is
$1,037,124.82.
Answer to 13: The estimated maximum value for investment is $461,790.61.
Answer to 14:
Present Value Interest Time Periods Future Value
$300,000 .06 4 $378,743.09
$550,000 .06 2 $617,980.00
$1,245,000 .05 4 $1,513,305.28
Future Value Interest Time Periods Present Value
$789,000 .06 3 $662,459.61
$500,000 .05 4 $411,351.24
$1,922,001 .06 5 $1,436,230.96