XYZ Company Workplace: A Report on Copyright and Privacy Policies

This report summarizes the copyright and privacy policies implemented within XYZ Company, particularly in relation to their new web design and network developments. It emphasizes the importance of adhering to Occupational Health and Safety (OHS) regulations, the Australian Privacy Principles (APPs), and copyright laws to protect individual privacy and intellectual property. The report details employee rights and limitations concerning copyrighted material, procedures for handling personal information, and the implications of breaching these policies. Key aspects covered include staff engagement, communication channels, policy review processes, and the distribution of these policies within the organization to ensure compliance and maintain data security and integrity. The report also highlights the need for constant policy updates and open negotiation for commercial and private use of copyrighted materials.

Company Workplace Copyright and Privacy Policies
Web Project

Summary
Following new web design and developments in the XYZ Company Network, it is mandatory that all
members are aware of the existing Occupational Health and Safety (OHS) regulations for effective
operations. These are standard obligations on how to use the newly installed web services. Designed by
the Standards Australian Limited the Australian Privacy Principles (APPs) 1focuses on the protection of
confidentiality and personal privacy for individuals. This is important for security of individual
information and management of privacy. The Copyrights Policy has procedures for use when dealing with
exclusive rights2. This includes published, computer designed, and recorded works. This report outlines a
guide for the:
 Copyrights regulations in the work place, employee compliance and management strategy
 Management of privacy policies in the organization, communication, policy reviews and staff
participation
Copyrights Policy
The Copyrights Policy defines XYZ member’s rights and limitations when dealing with creative and
artistic works. It cover the law as an ethical policy for company practice. It prevents infringement on
computer programs, electronic material, and original works.
 Procedure for members
Copyrights refers to the nature of the original works, ownership duration and conditions for infringement.
This includes conditions laid out in the sale, hire or dealings. In the computer application it includes
downloads and use of copies. Compliance to the Copyrights Laws features substituting, importing or
outsourcing and reproduction of original works. Violation includes unauthorized use of original and
copied information, reproduction of data including photographs, videos and digital information.
 Rights and limitations
XYZ staff members shall observe the owners’ rights to an idea when using, interpreting, producing or
reproducing information. Users of digital content shall comply with this law for individual, exclusive and
joint activities. Owners have a right to be informed before removing or making alterations and
distributing information. The use of private property shall adhere to the terms of use including the
duration for usage and type of use. Limited use shall be within the moral rights recognized under the
legislation including the right to observe integrity when referencing material and the right to reasonable
use.
 Implication of copyright breach
Any noncompliance or infringement shall lead to personal liability. The licensing shall feature exclusive
rights and licensed use within the restrictions of use for individual, website and software items. Fair
dealings shall include non-discriminate use of copied work for publications3. In case of breach of user
rights investigations shall indicate the implications for users in an agreement.
 Copyright policy review plan
1 Office of the Australian Information Commissioner, Australian Privacy Principles,
https://www.oaic.gov.au/privacy-law/privacy-act/australian-privacy-principles
2 Copyright Act 1968. Federal Register of Legislation., 2017, https://www.legislation.gov.au/Details/C2017C00180
3 B. Karnika, K. Pappalardo, How Copyright law is holding back Australian creators. 2018. The conversation.
https://theconversation.com/how-copyright-law-is-holding-back-australian-creators-91390

Constant reviews with consideration of expiry period applies to local and international licenses. 4An open
negotiation policy is advisable for commercial and private use
 Copyrights policy distribution
The distribution shall depend on the license and copyright laws within the organization and its territorial
jurisdiction. Implementation of the policy is under the stipulated guidelines and employee obligations. It
covers the use of online videos, publication, documents, software, images, training material and websites.
Privacy Policy
The privacy laws for XYZ guides the collection, use and disclosure of information. Personal information
in this case includes personal information such as the name, family members, age, and passport details. In
addition, contact information such as emails, telephone numbers, addresses and location is also private.
Confidential details also include committee affiliations, websites, and sensitive information and online
communications. Leaking forms, online chats or conversation is violation is privacy. Members should
seek consent before publicizing such information.
 Staff engagement
The management of information shall be open and transparent but each member should observe privacy
when dealing with personal information from staff, stakeholders, customers and business relations. This
policy covers all departments and includes HR personal data for employees and job applicants. It is illegal
to distribute information without consent.
 Communication channel plan
Misuse of information, unauthorized access and loss of information violates the legal requirements.
Modifying or giving disclosure of data records shall follow procedures for dissemination of data for staff,
and IT departments. This follows the social media, website, cloud computing, and email distribution. The
law includes limited access to the physical location, security data and website links.
 Review of privacy policy
Updating of privacy policy shall be on a regular basis in accordance to changes in the new law, company
operations and new practices. Updates shall also depend on changes in the business environment.
 Integrity and privacy policy distribution
Any complaints arising from the updates shall be under the company management systems. Formal
complaints made to the office of the Australian Information Commissioner for investigations. Security,
confidentiality and availability of information5.
Conclusion
Managing privacy and copyrights policies includes recognition of each policy and procedures for review
of relevant legislation. As part of integrity and confidentiality, website management laws ensure security
4 D. Browne, Australian Copyright Law Reform Update-A lot to celebrate and a lot to look forward to, Creative
Commons Australia, 2018, https://creativecommons.org.au/blog/2018/01/australia-copyright-law-reform-update-
a-lot-to-celebrate-and-a-lot-to-look-forward-to/
5 Department of Defense, 2017, Strategic Policy and Intelligence, Australian Government Information Security,
Commonwealth of Australia 2017,
https://www.asd.gov.au/publications/Information_Security_Manual_2017_Controls.pdf

and accessibility of information for all. Constant updates of policies and distribution laws ensure
compliance.
Bibliography
Office of the Australian Information Commissioner, Australian Privacy Principles, 2018,
https://www.oaic.gov.au/privacy-law/privacy-act/australian-privacy-principles

Copyright Act 1968. Federal Register of Legislation., 2017,
https://www.legislation.gov.au/Details/C2017C00180
Department of Defense, Strategic Policy and Intelligence, Australian Government Information Security,
Commonwealth of Australia 2017,
https://www.asd.gov.au/publications/Information_Security_Manual_2017_Controls.pdf
Bansal. K, Kylie. P, How Copyright law is holding back Australian creators. 2018. The conversation.
https://theconversation.com/how-copyright-law-is-holding-back-australian-creators-91390
Delia. B. Australian Copyright Law Reform Update-A lot to celebrate and a lot to look forward to,
Creative Commons Australia, 2018, https://creativecommons.org.au/blog/2018/01/australia-copyright-
law-reform-update-a-lot-to-celebrate-and-a-lot-to-look-forward-to/