Project Plan for Yes Chemist Pty Ltd. ERP System Implementation

Desklib provides past papers and solved assignments. This project plan details the implementation of SAP S/4HANA and CRM systems for Yes Chemist.

VUIS CONSULTING PTY LTD.
PROJECT PLAN [INSERT VERSION NUMBER]
[INSERT PROJECT NAME HERE]
[INSERT DATE HERE]
[INSERT AUTHOR NAME HERE]
[INSERT AUTHOR JOB TITLE HERE]
[INSERT AUTHOR EMAIL HERE]
The following template is for educational purposes only.

CONTENTS
Contents
Glossary...............................................................................................................................3
Introduction...........................................................................................................................4
Project scope........................................................................................................................5
Business case......................................................................................................................6
Project Schedule and Approach (Rollout strategy)...............................................................7
Resources............................................................................................................................9
Budget................................................................................................................................10
Risk.....................................................................................................................................12
Communication...................................................................................................................13
Summary............................................................................................................................14
References.........................................................................................................................15
Figure 1: Resource Sheet........................................................................................................6
Figure 2:Resource Cost Overview...........................................................................................7
Figure 3: Task Cost overview...................................................................................................7
Table 1: Table of deliverables..................................................................................................3
Table 3: Table for Communication activities............................................................................9
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Glossary
Term Definition
Risk The problems that can be encountered and the scenarios that can be a
hurdle in project development.
ERP Enterprise resource planning- a software for planning resources for
business
SAP Software which will be used to manage the
SAP S/4HANA An advanced system of SAP
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Introduction
Yes Chemist Pvt. Ltd. is a group of pharmacies located in major cities of Australia. Them
headquarter is situated in South Melbourne, Victoria. They provide beauty and health
products. In a review, it was found that there are some weaknesses in the operations. So,
they decided to move the HR, accounting, and inventory management systems on SAP
S/4HANA for SAP Business All-in-One. To strengthen their marketing and sales, it was
decided to implement core on-premise SAP CRM.
VUISC secured this contract and was asked to propose a solution for that. The task is to
develop a charter, project plan that can meet training and implementation requirements and
present the project status to the VUISC Manager.
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Project scope
The objective of this project is to plan, design and develop a solution for Yes Chemist that
can help them migrate their current on-premise business, HR, Finance, inventory
management systems onto SAP S/4HANA. Another task is to strengthen their sales and
marketing services. For that, an SAP CRM (Customer Relationship Management) has to
planned, designed and properly implemented on-premise.
Table 1: Table of deliverables
Phase 1
Deliverable Quality Standards Cost
SAP S/4 HANA System conversion
Updated and Licensed License = $150,000
(300users)
SDLC + Testing Cloud implementation 6 Virtual Servers = $6000
(6months)
Hosting
Production instance
HP Server hardware $5000
$3000 install + 3 yr. warranty
Phase 2
SAP CRM 7.0 Cloud SaaS deployment $58.00/month - starting price
Integration with e-gate for
banking
$105/hr. – system integrator
TOTAL COST = $164163.00
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Business case
Since Yes Chemist is experiencing the downfall in sales, marketing and annual revenue
growth in the current fiscal year, it can be comprehended that the current business
operations and services are not appropriate and sufficient enough to meet the growing
market demands. Hence, to improve the sales and marketing services and eventually the
company revenue, migration to SAP S/4HANA for SAP Business All-in-One is the best
decision. This project has the main scope of improvement in sales, marketing, technical and
business operations, and annual revenue.
Factors/ Parameters Current Status Expected Status
Overall Performance Degrading Improved performance by
analytics, contextual
awareness, and
democratized access to data
Innovations in products and
services
Poor Rapid evolution by
innovation
Offers great speed to
process
Cost Effectiveness Larger costs for server
implementation and
management
The only start-up cost is
involved. Recurring budget is
lower than the current
budget.
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Project Schedule and Approach (Rollout strategy)
The project will be conducted and completed in two phases. The first phase will involve
system conversion from current business operations to new SAP S/4HANA on premises. It
will also involve the expansion of head office server room to accommodate new server
hardware required for hosting hardware production instances.
In the second phase, VUISC team will focus on deployment of SAP CRM version 7.0. This
implementation of CRM software will take place on Cloud platform using Software-as-a-
service. The SAP CRM 7.0 cloud implementation can be deployed with a starting cost of $58
per month.
The third phase is the last phase in which operations like post data migration analysis,
testing of the implemented solution and rectification of errors will take place by the client’s
team. This phase will take around 1week business days.
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ID Task
Mode
Task Name Duration Start Finish PredecessorsResource Names Cost
1 SAP S/4HANA for SAP
Business All-in-One for Yes
Chemist Pty Ltd.
113.03
days
Tue
7/25/17
Fri
12/29/17
$231,190.00
2 Project planning phase 22 days Tue 7/25/17Wed 8/23/17 $16,120.00
3 Requirement
Analysis-project &
system
7 days Tue
7/25/17
Wed
8/2/17
Project
Manager
$10,920.00
4 Resource Planning 2 days Thu 8/3/17Fri 8/4/17 3 Business Analyst $2,080.00
5 Risk assessment and
planning
2 days Mon
8/7/17
Tue 8/8/174 $0.00
6 Project Timeframe Designing2 days Wed 8/9/17Thu 8/10/175 Project Manager[50%]$1,560.00
7 Project Plan and charter
building
5 days Fri 8/11/17Thu
8/17/17
6 $0.00
8 Approval from VUICS
authority
2 days Fri 8/18/17Mon
8/21/17
7 Project
Manager[50%]
$1,560.00
9 Approval from Yes
Chemistry Pty. Ltd.
2 days Tue
8/22/17
Wed
8/23/17
8 $0.00
10 Milestone 1: Project
Plan Made
0 days Wed
8/23/17
Wed
8/23/17
9 $0.00
11 Project Initiation Phase 5 days Thu 8/24/17Wed 8/30/172 $7,280.00
12 Collect list of material
to be puchased
1 day Thu
8/24/17
Thu
8/24/17
Business
Analyst
$1,040.00
13 Hire Workers 1 day Fri 8/25/17Fri 8/25/1712 Project Manager $1,560.00
14 Server gathering 1 day Mon 8/28/17Mon 8/28/1713 Project Manager $1,560.00
15 Purchase Server hardware1 day Tue 8/29/17Tue 8/29/1714 Project Manager $1,560.00
16 Purchase cables 1 day Wed 8/30/17Wed 8/30/1715 Project Manager $1,560.00
17 Milestone 2: Proejct
Initiation successful
0 days Wed
8/30/17
Wed
8/30/17
16 $0.00
18 Changes for SAP
implementation
19.03
days
Thu
8/31/17
Wed
9/27/17
11 $20,550.00
19 Demolition by Jacob
and Sons 8hrs
24.24 hrs Thu
8/31/17
Tue 9/5/17 Local
Contrator
[33%]
$4,950.00
20 Server room building 14.75 daysTue 9/5/17Mon 9/25/1719 Local Contrator $15,000.00
21 Cable installing by
Peter Cables
10 hrs Mon
9/25/17
Wed
9/27/17
20 Peter cables
Pty Ltd
$600.00
22 Milestone 2: Changes
made successfully
0 days Wed
9/27/17
Wed
9/27/17
21 $0.00
23 Equipment testing Phase 9 days Wed 9/27/17Tue 10/10/1718 $3,400.00
24 Receive equpment 4 days Wed 9/27/17Tue 10/3/17 $0.00
25 Test individual equipments2 days Tue 10/3/17Thu 10/5/1724 Technical Offi cer $1,360.00
26 Server Building 1 day Thu 10/5/17Fri 10/6/1725 Technical Offi cer $680.00
27 Server testing 2 days Fri 10/6/17Tue 10/10/1726 Technical Offi cer $1,360.00
28 Milestone 3:
Equipment testing
complete
0 days Tue
10/10/17
Tue
10/10/17
27 $0.00
29 Software installation phase6 days Tue 10/10/17Wed 10/18/1723 $152,720.00
30 Install technical software2 days Tue 10/10/17Thu 10/12/17 Technical Offi cer $1,360.00
31 SAP licensing 2 days Thu 10/12/17Mon 10/16/1730 SAP licensing fee [1]$150,000.00
32 SAP installation 2 days Mon 10/16/17Wed 10/18/1731 Technical Offi cer $1,360.00
33 Milestone 4: Software
installation done
0 days Wed
10/18/17
Wed
10/18/17
32 $0.00
34 Data Conversion 22 days Wed 10/18/17Fri 11/17/1729 $8,200.00
35 Understand legacy data
structure
3 days Wed
10/18/17
Mon
10/23/17
Data Entry
Offi cer
$1,440.00
36 Setup an automated
data extractor script
developer
2 days Mon
10/23/17
Wed
10/25/17
35 $0.00
37 Validation and
cleansing of data
3 days Wed
10/25/17
Mon
10/30/17
36 $0.00
38 Load data into B1 2 days Mon 10/30/17Wed 11/1/1737 Technical Offi cer $1,360.00
39 Real time testing 3 days Wed 11/1/17Mon 11/6/1738 Technical Offi cer $2,040.00
40 Rectify Defects 2 days Mon 11/6/17Wed 11/8/1739 $0.00
41 Post data migration
Analysis & Rectification
7 days Wed
11/8/17
Fri
11/17/17
40 Data Entry
Offi cer
$3,360.00
42 Milestone 5: Data
Conversion Done
0 days Fri
11/17/17
Fri
11/17/17
41 $0.00
43 Testing And Integration 4 days Fri 11/17/17Thu 11/23/1734 $2,040.00
44 Add e-gate feature' 1 day Fri 11/17/17Mon 11/20/17 Technical Offi cer $680.00
45 End to end testing 2 days Mon 11/20/17Wed 11/22/1744 Technical Offi cer $1,360.00
46 Record results 1 day Wed 11/22/17Thu 11/23/1745 $0.00
47 Milestone 6: Integrated
Testing Successful
0 days Thu
11/23/17
Thu
11/23/17
46 $0.00
48 Acceptance testing 5 days Thu 11/23/17Thu 11/30/1743 $4,000.00
49 Check data conversion
status
1 day Thu
11/23/17
Fri
11/24/17
Project
Manager
$1,560.00
50 Verify Hardware and
Software Installation
1 day Fri
11/24/17
Mon
11/27/17
49 Administrative
offi cer
$400.00
51 User acceptance test 3 days Mon 11/27/17Thu 11/30/1750 Technical Offi cer $2,040.00
52 milestone 7: User
Acceptance testing
complteted
0 days Thu
11/30/17
Thu
11/30/17
51 $0.00
53 Installation and Training Phase12 days Thu 11/30/17Mon 12/18/1748 $9,480.00
54 Install system at Yes
Chemistry Pvt LTd.
3 days Thu
11/30/17
Tue
12/5/17
Administrative
offi cer
$1,200.00
55 Train staff for using SAP
system
7 days Tue
12/5/17
Thu
12/14/17
54 Trainer $6,440.00
56 Doubt and use session 2 days Thu 12/14/17Mon 12/18/1755 Trainer $1,840.00
57 Milestone 8:
Installation and training
successful
0 days Mon
12/18/17
Mon
12/18/17
56 $0.00
58 Project Closure 9 days Mon 12/18/17Fri 12/29/1753 $7,400.00
59 Business Activity
statement report
2 days Mon
12/18/17
Wed
12/20/17
Business
Analyst
$2,080.00
60 Compliance Report 2 days Wed 12/20/17Fri 12/22/1759 Technical Writer $1,520.00
61 Manuals creation 5 days Fri 12/22/17Fri 12/29/1760 Technical Writer $3,800.00
62 Milestone 9:
Documentation and
project complete
0 days Fri
12/29/17
Fri
12/29/17
61 $0.00
Project Manager
Business Analyst
Project Manager[50%]
Project Manager[50%]
8/23
Business Analyst
Project Manager
Project Manager
Project Manager
Project Manager
8/30
Local Contrator [33%]
Local Contrator
Peter cables Pty Ltd
9/27
Technical Officer
Technical Officer
Technical Officer
10/10
Technical Officer
SAP licensing fee [1]
Technical Officer
10/18
Data Entry Officer
Technical Officer
Technical Officer
Data Entry Officer
11/17
Technical Officer
Technical Officer
11/23
Project Manager
Administrative officer
Technical Officer
11/30
Administrative officer
Trainer
Trainer
12/18
Business Analyst
Technical Writer
Technical Writer
12/29
Jul Aug Sep Oct Nov Dec Jan
Qtr 3, 2017 Qtr 4, 2017 Qtr 1, 2018
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Resources
The following table depicts the Human Resources involved in the project with the description
of what operations these resources are responsible for to achieve the successful completion
of the project.
Table 2: Human resources for the project
Resources Description
Project Manager Handles the complete project
Business Analyst Assess the business requirements in project
Technical Writer Creates technical reports and summary
Trainer Trains the staff and other technical teams
System Integrator Integrates the current system with SAP S/4
Application Programmer Designs programs for data migration
Technical Officer Manages technical teams and processes
Data Entry Officer For correct data entry in SAP CRM and B1
Administrative Officer Administer and manage overall operations
Figure 1: Resource Sheet
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Budget
The project budget was made in the MS project tool by including the cost of the human
resources that worked for the project, the cost of the SAP system, the cost of modifying the
server room and installing the cables for further work, and other expenses of buying cables
and hardware and there testing costs.
The total cost of the project came out to be $231,190.00. This cost includes the different
charges of the resources and other expenses. This was the proper budget as described in
the scenario.
Figure 2: Resource Cost Overview
The resource cost overview describes the cost of the resources for both the categories of
resource i.e., the material and the work resources.
Figure 3: Task Cost overview
The graph shown above is of the task cost overview, the graph displays the overall cost of
the project and the actual cost of the project. The status of the work is complete and the pie
chart displays the cost distribution among different task.
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Risk
Table 3: Risk Table
S.No. Risk Description
1. Requirement risk At the time of the requirement analysis for
the project and system, if the requirement
is left out then this can cause the client-
side rejection or need of changes leading
more time and time consumption.
2. Quality risk While ordering the different products that
are required in the completion of a project
like cables, servers, and other equipment,
it is important to maintain quality standard.
The negligence of these can cause in high
maintenance cost.
3. Management risk This is the risk that can be caused due to
the loose on the management by the
project manager causing the work mess to
be created.
4. Cable installation faults This risk can be caused at the time of
installation of the cables, in the case where
a cable is left off unattained or if wrong
connections are made, the system will not
work and connect properly.
5. Equipment testing risk This is the risk that can be encountered at
the time of the equipment testing.
According to this if the equipment fails in
testing or does not response then the
project will receive set back.
6. Time delay This can be caused due to numerous
causes and will lead to late delivery of the
project.
7. Improper understanding of the system The staff at Yes Chemistry Pty, Ltd. should
e trained properly and their doubts should
be cleared on time to avoidant problem at
the time of implementation.
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Communication
Communication is a vital part of any process. Communication involves the exchange of
information, ideas. In the context of this project, good communication is responsible for the
proper delivery of the intended message, maintaining the pace of the project and successful
completion of the project. This section describes how the communication process will take
place between involved entities to complete the project before the deadline.
Table 2: Table for Communication activities
Communication Activities Description
Inception the meetings Before the beginning of project intimate the
entire teams with the project objectives,
requirements, milestones, and progress
status.
Make a record of meeting outcomes and
communicate them
To discuss the points and actions to be
achieved in order to keep the project on
track.
Identification of key stakeholders Discussion with involved stakeholders and
their drivers about the project status
Design key messages Clear understanding of the project objectives
to be communicated and achieved.
End Story Think beforehand about the messages to
shape the right story from the beginning.
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