Project Management and Communication Plan
Added on 2021-04-24
22 Pages4107 Words44 Views
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1 Business ProjectName:Course Professor’s nameUniversity nameCity, StateDate of submission
21.0 Project definitionThe impact of digital technology on business activity.How digital technology has transformed business activities in the sales department. Problem statement Managers In the sales department are spending a lot of time at the end of each week compiling the necessary sales reports for the management. This reduces the number of hours required to mentor the sales staff, lead generation in business and closing of a business. Ignoring this productivity issue results in missed revenue targets and decreased sales for the business, and considering that this has been a common occurrence in BlueCorp Plc, it is important to reduce the time spent in compiling reports to not more than 15% of the sales managers time in a week. By adopting relevant technology, Blue Corp Plc can reduce duplicative processes and wasted efforts(Landman, 2008)..Project strategy The strategy that we are going to use in reviewing the progress of the Project to comply with what is defined in the Project Management plan and achieve the satisfaction of the interested parties. In this case we shall
3Monitoring and Control of the Project: it allows to know in what state the Project is, to identify problems and to be able to take preventive or corrective measures, which may entail the modification of the initial Plan. It also helps us identify new risks for the Project and analyze, review and monitor the risks we already identified. We make sure that all the risks that can affectour Project are identified and the appropriate response plans to those risks are implemented.To verify the effectiveness and efficiency of the Project Execution: the monitoring and control ofthe Project helps the sales Managers of Bllue Corp Plc to verify the efficiency and effectiveness of the execution of a Project. Through this monitoring and control we identify their weaknesses and find new risks that we had not previously identified, which allows us to implement corrective measures.Project Monitoring and Control is based on: management activities that allow the Project Director to monitor and analyze if the Project advances according to what we had planned in the three baselines of the Project, scope, time and costs.Evaluate the performance of the Project: what we do is evaluate the actual performance of the Project to determine the need for preventive or corrective action and, where appropriate, recommend those changes that are considered relevant to redirect the Project to what was planned and agreed with the stakeholders.The Monitoring and Control of the Project is concerned with comparing: the actual performance of the Project with respect to the plan for the direction of the Project, that is, the relationship between how the Project is actually being executed and being able to compare it with what we
4had planned.Documentation: maintain, during the execution of the Project, a base of accurate and timely information relative to the Project product and its related documentation. This is very valuable within the general communication system of the Project.Information element: monitoring and control provides the information needed to support the status report, the progress measurement of the Projectto and forecasts of the Project. It is a key tool for the correct Directorate. Change Control: the monitoring and control serves us to monitor the implementation of the changes approved for the Project. Project Status Report: it is a fixed photograph of the exact status of a Project in a moment determined. It serves to inform all interested parties of the real state of a Project, which will allow us to compare the reality of the Project with its initial planning(Sokowski, n.d.).. Its content is not fixed but at least it must reflect if the project is being developed as planned, if the dates of the milestones and deliverables are met, where appropriate, identification of new risks, evolution of known risks and their impact , if they have occurred. These reports are usually carried out periodically and following a detailed plan in the planning ofthe Project.nature-human-execution-projectActions of the Project Monitoring and Control ProcessThe Monitoring and Control of the Project measures the performance of the Project in accordance with the planned measures in project management plans. Check the baselines: determine variations of the baseline of the Project. Recommend changes: recommend changes in the Project and obtain approval of changes in the integrated control of changes in the Project. Updating plans: the plan for Project management, the project scope
5statement and other deliverables are kept up-to-date by means of a rigorous and continuous management of the changes, either rejecting or approving them, in order to ensure that only approved changes are incorporated into a project. Revised baseline.Control the scope: control thescope of the project, schedule and cost at the level of the Project baseline. Review the acquisitions: perform the audit of the Project's acquisitions. Control the Project: refine the control limits and hold meetings regarding the control of the Project. Acceptance of the deliverables: obtain formal acceptance of the project. the deliverables generated by the Project bythe Project.Stakeholders: obtain information from interested parties the Project to determine if the Project controls need to be updated inform about Project performance to those interested in the Project make sure that they have the continuous consent from the interested parties before the plan for the direction of the Project. Risks: evaluate the Effectiveness of the response of the project team to the risks These are raised through a risk audit be aware of the appearance of new risks re-analyze the existing risks use variation reports to help correct small problems that we have identified in the Project's work before they become more serious reevaluate the business case of the Project in case a serious problem arises(Hess, 2006).. Milestones: use the milestones of the Project as a control function of the Project. Quality: use quality control tools such as inspection, pareto diagram , cause-effect diagrams, etc.Changes: control changes in the Project make sure that only the approved changes are implemented work with the Project's change control committee observe where the changes we have had to apply to the Project come from and try to eliminate its causes realize the integrated control of changes of the Project. Client: to evaluate the client's satisfaction of the Project or
6complete the Project in accordance with the Act of constitution of the Project and the plan for thedirection of the Project. Acquisitions: administer the acquisitions of the Project.Equipment: Project objectivesThe following are the objectives that we have in mind when implementing the new technology into the company.CostThe new software will reduce the overall cost by more than 60%. After the implementation of technology , fewer staff will be used to carry out the work . Technology makes work easier and we estimate that after the new technology is rolled out, the total cost will be significantly lower that it is currently. It reduces the labour cost.PerformanceTechnology improves performance and the new software will improve the overall performance in terms of accuracy and number of reports that will be produced. The sales team can now create reports at any given time and present them to the management. It also improves the overall quality of the work produced and also it aims at improving decision making(Heerkens, 2015)..TimeAnother objective of this project is to reduce the time taken to carry out specific functionsfor the management. Introducing technology saves time in many aspects including the time required to analyze and prepare reports.Project Scope statement
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