Management a Successful Business Project - Assignment
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Added on 2022-04-18
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This assignment on the Google company management of a successful business project will explain the key stages of the project lifecycle that should be considered when project managing and their importance to the success of a project. Furthermore, this assignment will produce a project management plan (PMP) for a business project using primary and secondary research methods. The information and resources in this study were gathered from a variety of sources, including the internet, books, and research journals.
Management a Successful Business Project - Assignment
Added on 2022-04-18
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ASSIGNMENT 1 FRONT SHEET
Qualification BTEC Level 4 HND Diploma in Business
Unit number and title Unit 6: Management a Successful Business Project (5039)
Submission date 22-3-2022 Date received (1st submission) 22-3-2022
Re-submission date Date received (2nd submission)
Student name Nguyen Thi Ngoc Anh Student ID BHBF200099
Class PBA17101 Assessor name Bui Le Thuy Trang
Student declaration
I certify that the assignment submission is entirely my own work and I fully understand the consequences of plagiarism. I understand that
making a false declaration is a form of malpractice.
Student’s signature: Ngoc Anh
Grading grid
P1 P2 P3 P4 P5 M1 M2 M3 D1 D2
Qualification BTEC Level 4 HND Diploma in Business
Unit number and title Unit 6: Management a Successful Business Project (5039)
Submission date 22-3-2022 Date received (1st submission) 22-3-2022
Re-submission date Date received (2nd submission)
Student name Nguyen Thi Ngoc Anh Student ID BHBF200099
Class PBA17101 Assessor name Bui Le Thuy Trang
Student declaration
I certify that the assignment submission is entirely my own work and I fully understand the consequences of plagiarism. I understand that
making a false declaration is a form of malpractice.
Student’s signature: Ngoc Anh
Grading grid
P1 P2 P3 P4 P5 M1 M2 M3 D1 D2
Summative Feedbacks: Resubmission Feedbacks:
Grade: Assessor Signature: Date:
Internal Verifier’s Comments:
Signature & Date:
Grade: Assessor Signature: Date:
Internal Verifier’s Comments:
Signature & Date:
Table of Contents
I. Introduction. .............................................................................................................................................. 4
II. The stages of the project lifecycle (PLC) and their importance to the success of a project. ......................... 4
The stages of the project lifecycle (PLC) and their importance to the success of a project. ............................ 4
III. The factors to be considered when compiling a project management plan (PMP)...................................... 5
IV. A range of research methods and strategies and their importance to project management. ..................... 6
V. Project Management Plan that covers aims, objectives, deliverables, quality, risk, communication,
resources and research methods. ..................................................................................................................... 8
VI. A detailed work breakdown structure and a schedule to provide timeframes and stages for completion. 11
1. Work breakdown structure (WBS). ....................................................................................................... 11
2. Gantt chart. .......................................................................................................................................... 12
3. Questionaire......................................................................................................................................... 13
VII. Weekly logbooks. ...................................................................................................................................... 15
VIII. Conclusion. .............................................................................................................................................. 23
IX. References. .............................................................................................................................................. 24
I. Introduction. .............................................................................................................................................. 4
II. The stages of the project lifecycle (PLC) and their importance to the success of a project. ......................... 4
The stages of the project lifecycle (PLC) and their importance to the success of a project. ............................ 4
III. The factors to be considered when compiling a project management plan (PMP)...................................... 5
IV. A range of research methods and strategies and their importance to project management. ..................... 6
V. Project Management Plan that covers aims, objectives, deliverables, quality, risk, communication,
resources and research methods. ..................................................................................................................... 8
VI. A detailed work breakdown structure and a schedule to provide timeframes and stages for completion. 11
1. Work breakdown structure (WBS). ....................................................................................................... 11
2. Gantt chart. .......................................................................................................................................... 12
3. Questionaire......................................................................................................................................... 13
VII. Weekly logbooks. ...................................................................................................................................... 15
VIII. Conclusion. .............................................................................................................................................. 23
IX. References. .............................................................................................................................................. 24
I. Introduction.
Google company has just undergone many changes during the recent Covid-19 pandemic. Workplace
transformation is one of the top issues; as it impacts on all the employees working in your organization which
in turn, will directly affect business growth and productivity. Google company will plan the entire workplace
ecosystem and equips employees to support business activities. The organization has had to plan and gathered
their workforce to ensure a completely remote labor force capable and technology is available to continue
connecting employees, participating and productivity. The transformation of this new workplace is very
important to support business activities and help employees get a best working environment. This is a project
to collect information and analyze a large external event like Covid-19 converted the workplace in the
organization.
Bisides, this assignment will explain the key stages of the project lifecycle that should be considered when
project managing and their importance to the success of a project. Furthemore, I will produce a Project
Management Plan (PMP) for a business project using primary and secondary research methods. The information
and resources in this study were gathered from a variety of sources, including the internet, books, and research
journals.
II. The stages of the project lifecycle (PLC) and their importance to the success of a project.
The stages of the project lifecycle (PLC) and their importance to the success of a project.
The five key process groups are initiating, planning, executing, monitoring and controlling and closing. Each of
these project phases represents a group of interrelated processes that must take place. In addition, these stages
help provide a high-level pulse to ensure a project is progressing as planned.
Initiating.
This process helps in the visualisation of what is to be accomplished. This is where the project is formally
approved by the sponsor/client, initial scope defined, and stakeholders identified. This process is performed so
that projects and programs are not only approved by a sponsoring body, but also so that projects are aligned
with the strategic objectives of the organisation. Where this is not performed, projects may be started and
carried out haphazardly, with no real stated goal or objective.
Planning.
This is a crucial process in project management. The planning process is at the heart of the project activity cycle,
and gives guidance to stakeholders on where and how to undertake the project. The planning stage is where
the project plans are documented, the project deliverables and requirements are defined, and the project
schedule is created. It involves creating a set of plans to help guide your team through the implementation and
closure phases of the project. The plans created during this phase will help the project team manage time, cost,
quality, changes, risk and related issues.
Executing.
This process is also known as the implementation phase, in which the plan designed in the previous phase of
the project activity cycle is put into action. The intent of the execution phase of the project activity cycle is to
bring about the project's expected results. This stage decides whether your project is successful or not. The
success of the project is mainly dependent on the project implementation phase. Normally, this is the longest
phase of the project management life cycle, where most resources are applied. During the project execution,
the execution team utilises all the schedules, procedures and templates that were prepared and anticipated
during prior phases. Unexpected events and situations will inevitably be encountered, and the project manager
and project team will have to deal with them as they arise.
Google company has just undergone many changes during the recent Covid-19 pandemic. Workplace
transformation is one of the top issues; as it impacts on all the employees working in your organization which
in turn, will directly affect business growth and productivity. Google company will plan the entire workplace
ecosystem and equips employees to support business activities. The organization has had to plan and gathered
their workforce to ensure a completely remote labor force capable and technology is available to continue
connecting employees, participating and productivity. The transformation of this new workplace is very
important to support business activities and help employees get a best working environment. This is a project
to collect information and analyze a large external event like Covid-19 converted the workplace in the
organization.
Bisides, this assignment will explain the key stages of the project lifecycle that should be considered when
project managing and their importance to the success of a project. Furthemore, I will produce a Project
Management Plan (PMP) for a business project using primary and secondary research methods. The information
and resources in this study were gathered from a variety of sources, including the internet, books, and research
journals.
II. The stages of the project lifecycle (PLC) and their importance to the success of a project.
The stages of the project lifecycle (PLC) and their importance to the success of a project.
The five key process groups are initiating, planning, executing, monitoring and controlling and closing. Each of
these project phases represents a group of interrelated processes that must take place. In addition, these stages
help provide a high-level pulse to ensure a project is progressing as planned.
Initiating.
This process helps in the visualisation of what is to be accomplished. This is where the project is formally
approved by the sponsor/client, initial scope defined, and stakeholders identified. This process is performed so
that projects and programs are not only approved by a sponsoring body, but also so that projects are aligned
with the strategic objectives of the organisation. Where this is not performed, projects may be started and
carried out haphazardly, with no real stated goal or objective.
Planning.
This is a crucial process in project management. The planning process is at the heart of the project activity cycle,
and gives guidance to stakeholders on where and how to undertake the project. The planning stage is where
the project plans are documented, the project deliverables and requirements are defined, and the project
schedule is created. It involves creating a set of plans to help guide your team through the implementation and
closure phases of the project. The plans created during this phase will help the project team manage time, cost,
quality, changes, risk and related issues.
Executing.
This process is also known as the implementation phase, in which the plan designed in the previous phase of
the project activity cycle is put into action. The intent of the execution phase of the project activity cycle is to
bring about the project's expected results. This stage decides whether your project is successful or not. The
success of the project is mainly dependent on the project implementation phase. Normally, this is the longest
phase of the project management life cycle, where most resources are applied. During the project execution,
the execution team utilises all the schedules, procedures and templates that were prepared and anticipated
during prior phases. Unexpected events and situations will inevitably be encountered, and the project manager
and project team will have to deal with them as they arise.
Monitoring and controlling.
This process oversees all the tasks and metrics needed to guarantee that the agreed and approved project that
is undertaken is within scope, on time and within budget so that the project proceeds with minimum risk. This
process involves comparing actual performance with planned performance and taking corrective action to yield
the desired outcome when significant differences exist.
Closing.
This is considered to be the last process of the project activity cycle. In this stage, the project is formally closed
and then a report is produced to the project sponsor/client on the overall level of success of the completed
project. The closing process involves handing over the deliverables to the sponsor/client, handing over
documentation to the owners, cancelling supplier contracts, releasing staff and equipment, and informing
stakeholders of the closure of the project. (The five stages of the project life cycle, 2022)
III. The factors to be considered when compiling a project management plan (PMP).
1. Project Estimating.
Each project is different, but that doesn't mean it must start from zero each time. The best way to ensure the
project is on the right tracking is approaching it from every angle. Consider similar projects, find out what
customers are expecting and how they want everything to go. Along with that, intuition plays a role in the way
the manager plans to plan a project.
- Estimate the scope of work, based on similar projects
- Make sure everyone takes responsibility.
2. Setting Up Projects.
Looking at the overall picture to make sure it is being accounted for everything from the start.
Assigning tasks based on ability and real capacity
Planning and managing resources
Creating and defining goals.
3. Scheduling Tasks to a Project Timeline
The timeline of the project will largely be determined by the client, as they often have deadlines they need to
hit to meet certain business goals that are simply out of your control. However, setting clear expectations and
agreeing on the timing of key deliverables is crucial.
- Expectations vs reality
- Working to a budget.
4. Juggling and Balancing Project Priorities.
The key to this is understanding that while some projects may be similar, no two will ever be identical. There
are too many variables at play to think one will be the same as another. Different clients, different teams,
different objectives. All of these factors play a role in how a project takes shape, and finding the right balance
between them is necessary to set projects up for success.
Two common scenarios often affect the balance of project priorities:
- Limited budgets: can reduce the number and faithm of products to achieve project fees suitable to the
budget. This will reduce the overall scope of the project.
This process oversees all the tasks and metrics needed to guarantee that the agreed and approved project that
is undertaken is within scope, on time and within budget so that the project proceeds with minimum risk. This
process involves comparing actual performance with planned performance and taking corrective action to yield
the desired outcome when significant differences exist.
Closing.
This is considered to be the last process of the project activity cycle. In this stage, the project is formally closed
and then a report is produced to the project sponsor/client on the overall level of success of the completed
project. The closing process involves handing over the deliverables to the sponsor/client, handing over
documentation to the owners, cancelling supplier contracts, releasing staff and equipment, and informing
stakeholders of the closure of the project. (The five stages of the project life cycle, 2022)
III. The factors to be considered when compiling a project management plan (PMP).
1. Project Estimating.
Each project is different, but that doesn't mean it must start from zero each time. The best way to ensure the
project is on the right tracking is approaching it from every angle. Consider similar projects, find out what
customers are expecting and how they want everything to go. Along with that, intuition plays a role in the way
the manager plans to plan a project.
- Estimate the scope of work, based on similar projects
- Make sure everyone takes responsibility.
2. Setting Up Projects.
Looking at the overall picture to make sure it is being accounted for everything from the start.
Assigning tasks based on ability and real capacity
Planning and managing resources
Creating and defining goals.
3. Scheduling Tasks to a Project Timeline
The timeline of the project will largely be determined by the client, as they often have deadlines they need to
hit to meet certain business goals that are simply out of your control. However, setting clear expectations and
agreeing on the timing of key deliverables is crucial.
- Expectations vs reality
- Working to a budget.
4. Juggling and Balancing Project Priorities.
The key to this is understanding that while some projects may be similar, no two will ever be identical. There
are too many variables at play to think one will be the same as another. Different clients, different teams,
different objectives. All of these factors play a role in how a project takes shape, and finding the right balance
between them is necessary to set projects up for success.
Two common scenarios often affect the balance of project priorities:
- Limited budgets: can reduce the number and faithm of products to achieve project fees suitable to the
budget. This will reduce the overall scope of the project.
- Acceleration timeline: can add more resources (or more experienced resources) to the group to
complete the job faster. This will increase the fee of the project. (The Four Critical Factors To Planning
a Successful Project, 2022).
IV. A range of research methods and strategies and their importance to project
management.
Research methods are broadly classified as Qualitative and Quantitative.
Both methods have distinctive properties and data collection methods.
1. Qualitative methods
Qualitative research is a method that collects data using conversational methods, usually open-ended
questions. The responses collected are essentially non-numerical. This method helps a researcher understand
what participants think and why they think in a particular way.
Types of qualitative methods include:
- One-to-one Interview
A common qualitative research tool, one-on-one interviews are exactly what they sound like – in-depth
interviews conducted one-on-one between an individual respondent and a professional qualitative researcher.
This approach aids understanding and can capture supplementary information. They are also flexible and allow
for structured, semi structured and even unstructured approaches. (One to one interview, 2022)
- Focus Groups
A focus group is a qualitative research method in which a trained moderator conducts a collective interview of
typically six to eight participants from similar backgrounds, similar demographic characteristics, or both. Focus
groups create open lines of communication across individuals and rely on the dynamic interaction between
participants to yield data that would be impossible to gather via other approaches, such as one-on-one
interviewing. When done well, focus groups offer powerful insights into people's feelings and thoughts and thus
a more detailed, nuanced, and richer understanding of their perspectives on ideas, products, and policies. (Focus
Group - Research Methods, 2022)
- Ethnographic studies
Ethnography involves observing people in their own environment to understand their experiences, perspectives
and everyday practices. This can give in-depth insight into a particular context, group or culture.
Ethnography uses different research techniques, which may include observations, taking field notes, informal
conversations, interviews, document analysis, surveys, filming and photography. More rapid approaches have
been developed in recent years, some of which include digital methods. (Ethnographic study: qualitative studies,
2022)
- Textual Analysis
Textual analysis is a method of data analysis that closely examines either the content and meaning of texts or
their structure and discourse. Texts, which can range from newspapers, television programs,...
- Case Study
Qualitative case study is a research methodology that helps in exploration of a phenomenon within some
particular context through various data sources, and it undertakes the exploration through variety of lenses in
order to reveal multiple facets of the phenomenon (Baxter & Jack, 2008).
2. Quantitative methods.
complete the job faster. This will increase the fee of the project. (The Four Critical Factors To Planning
a Successful Project, 2022).
IV. A range of research methods and strategies and their importance to project
management.
Research methods are broadly classified as Qualitative and Quantitative.
Both methods have distinctive properties and data collection methods.
1. Qualitative methods
Qualitative research is a method that collects data using conversational methods, usually open-ended
questions. The responses collected are essentially non-numerical. This method helps a researcher understand
what participants think and why they think in a particular way.
Types of qualitative methods include:
- One-to-one Interview
A common qualitative research tool, one-on-one interviews are exactly what they sound like – in-depth
interviews conducted one-on-one between an individual respondent and a professional qualitative researcher.
This approach aids understanding and can capture supplementary information. They are also flexible and allow
for structured, semi structured and even unstructured approaches. (One to one interview, 2022)
- Focus Groups
A focus group is a qualitative research method in which a trained moderator conducts a collective interview of
typically six to eight participants from similar backgrounds, similar demographic characteristics, or both. Focus
groups create open lines of communication across individuals and rely on the dynamic interaction between
participants to yield data that would be impossible to gather via other approaches, such as one-on-one
interviewing. When done well, focus groups offer powerful insights into people's feelings and thoughts and thus
a more detailed, nuanced, and richer understanding of their perspectives on ideas, products, and policies. (Focus
Group - Research Methods, 2022)
- Ethnographic studies
Ethnography involves observing people in their own environment to understand their experiences, perspectives
and everyday practices. This can give in-depth insight into a particular context, group or culture.
Ethnography uses different research techniques, which may include observations, taking field notes, informal
conversations, interviews, document analysis, surveys, filming and photography. More rapid approaches have
been developed in recent years, some of which include digital methods. (Ethnographic study: qualitative studies,
2022)
- Textual Analysis
Textual analysis is a method of data analysis that closely examines either the content and meaning of texts or
their structure and discourse. Texts, which can range from newspapers, television programs,...
- Case Study
Qualitative case study is a research methodology that helps in exploration of a phenomenon within some
particular context through various data sources, and it undertakes the exploration through variety of lenses in
order to reveal multiple facets of the phenomenon (Baxter & Jack, 2008).
2. Quantitative methods.
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