17. in partnership with.

1
in partnership with
CPC40110 Certificate IV in Building and
Construction (Building)
CPCCBC4008B Conduct on-site supervision of building
and construction projects
Project
Student name: XXXXXX
Student number: XXXXXX
Assessment: 32645/01
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Assessment submission
To help Open Colleges manage your assessment, please use the following file-
naming convention when you save your Microsoft Word document. Your file
should be named and saved to your computer’s hard drive using your:
[student number]_[assessment]_[assessment number].doc
For example:
12345678_XXXXX_01.docx
When you are ready to submit your assessments, upload the files in OpenSpace
using the Assessment Upload links in the relevant Study Period of your course.
It is important that you keep a copy of all electronic assessments submitted to
Open Colleges.
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Introduction
Note: you will need to complete additional assessments as you progress through
your course to demonstrate competence for all aspects of the unit.
This assessment has been designed to allow you to provide partial evidence of
your competence in the unit CPCCBC4008B Conduct on-site supervision of
building and construction projects.
In completing your final assessments, you will show evidence of your ability to:
 Supervise the administration of claims and payment processes
 Supervise and maintain on-site communications
 Ensure management of and compliance with quality control procedures
 Complete project administration processes.
Instructions
There are six (6) tasks in this assessment:
1. Develop a progress claim
2. Produce a notice of variation
3. Develop a site instruction form
4. Site safety policy
5. Develop a quality checklist
6. Rectify defects and handover to client
For this assessment you will need to:
 create a range of documents in Excel or Word to show on-site supervision
requirements
 access the plan set for the King residence (workshop and garage) A01-08
SITE PLAN - GARAGE & WORKSHOP ZONING - KING RESIDENCE.
 show your understanding of the National Construction Code (NCC) and
other relative standards
 refer to the specifications for the Fair Dinkum Shed* to be built on the King
residence site.
*Download the Fair Dinkum Shed* installation guide
which provides the floor plan sizes on page 45. The
shed dimensions are 6.0m x 7.0m placed on a
150mm RC slab. These are the new dimensions
requested by the client. Remember, originally the
shed dimensions were 6.0m x 10.0m as shown on
the site plan.
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Note: you have used this shed and plan set in your previous assessment for
CPCCBC4005A Produce labour and material schedules for ordering.
Scenario
For this assessment you will again take on the role of Jai, a Site Supervisor for
Sullivon Constructions. Jai’s task is to plan and administer the correct documents
for the construction of the Fair Dinkum Shed. The company also want you to be
the new ‘Quality Control Officer’ for the business, so you will need to establish a
site diary file containing the series of documents to implement a basic quality
control system for this project. At this stage the company want you to
concentrate on the site requirements rather than a whole quality manual.
As a reference Sullivon Constructions have found an excellent resource available
on the Tasmanian Governments website. Jai (you) will use their documents as a
reference source with the links below.
To develop the site diary requirements, Jai will use Excel or Word to create his
forms so he can send one file to management at the end of his task.
Your tasks
Carry out the following six (6) tasks based on the scenario above.
You can use Excel as the format for creating and submitting your site diary, with
each document as a separate tab. Watch this video for instructions for using
Excel. This is also provided in the Assessment Toolbox at the end of each
module.
Alternatively you can create a Word document including table formats if you
prefer.
Task 1: Develop a Progress Claim
Develop a typical Progress Claim (invoice), for site establishment and ground
works including the following items:
Total project cost overall $42,500.00 including GST
Progress claim 1: as below, all figures exclude GST
Establish temporary services $ 2500.00
to clear the site to required Contractor levels $ 1350.00
Builder’s on-costs as per contract 5% per claim
GST to be added at the end
Total amount left to claim
Basic invoice requirements can be viewed at the Australian Tax Office.
Remember to create your invoice in the context of the shed building.
Complete this item as tab 1, Task 1 – PC 1 on your excel document or as Task 1
Progress Claim on your Word document.
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Tab 1, Task 1 Progress Claim Form
Mr. Jai 25 September, 2019
Sullivon Construction Ltd
563, 21st Street
Melbourne, Austrailia
Re: FAIR DINKUM SHED CONSTRUCTIONN PROGRESS CLAIN
#01- SITE ESTABLISHMENT AND GROUNDWORK
Contract
Amount $ % Comp Amount
Claimed $
01
02
03
04
05
Site Setup
Preliminaries & Overheads
Temporary services
Site clearance
Workers on site
5,500
1,400
2,500
1,350
2,500
100
75
100
100
10% GST
5,500
1,050
2,500
1,350
1,040
TOTAL $13,250.00 $11,440.00
Amount Claimed $11,440.00
Plus Variations (summary
attached)
$3,750.00
$15,190.00
Less Amount Received ($1,750.00)
TOTAL CLAIM NO. #01 $13,440.00
Progress claim, (Thomas & Wright, 2016)
Office use only – Assessors feedback
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Task 2: Produce a notice of variation
a) Produce a notice of variation to the contract that covers an increase in ground
works costs. Jai estimates that excess spoil is to be removed which is over the
original bill of quantities – he estimates this to be an extra 1.5m³, at a rate of
$1150.00 per/m³. Jai needs to follow protocol and submit the variation notice.
A good example of a notice of variation form can be found at Recoup
Contractor Debt Recovery
Note: Try to keep your forms uniform to save you some work. Copy and paste
the basic information from one form to the next, and just change the
headings etc. This is good practice for your own business as well as it looks
professional.
b) Describe how you would communicate with the client about requests for
extensions of time for project variations to be completed. (Maximum 100
words)
Request for time extension
Since the extension of time for the completion of the project is an
official undertaking, (Porcar et al., 2018) I would write to client on an
official platform to put to his/her attention my request for the time
variance, stating reason for the need to have project duration
extended, siting relevant and concrete reasons for my request such
as delay in material delivery by supplier or eve unfavourable
weather conditions that might stall the construction process
I would then have a physical meeting with the client to discuss more
on the extension time limits and bind it as part of the agreement
documentations for the work process.
Letter for Time Extension
I would like to refer to the extension of time dated 25th September
2019 in accordance with section three of the agreement contract,
the extension(s) of the principal grant/s of time extension by 20
days. The contractual completion date was to be 4th October 2019
but allowing 60 more days the contractual completion dates will be
24th December 2019.
Thanks in advance
Request for time extension.( Aziz & Abdel-Hakam, 2016)
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Create this as tab 2, Task 2 – Variation on your Excel or as Task 2 Variation on
your Word document.
Tab 2, Task 2-Variation Document
Contract of variation#: #0327011
Project: Construction of Fair Dinkum Shed
Site address: P.O. Box 8763, Melbourne Australia.
Client details
Date 25th September 2019
Client Fair Dinkum Ltd
Client Representative Fair Dinkum
Client ABN 69001 6543
Contractor Details
Contractor Sullivon Construction Company
Contractor Representative Eng. Jai, Site Manager
Contract ABN 69001 6544
Contract Variation Specifics
Contract Number: #o327011
Fixed Rates and Price $ 1150.00 per m3
Agreed Contract Variation
Charge:
$ 2875.00
Agreed Time Extension 2 Months
Variation Specifics
Reason and Descriptions of Contract Variation
This is to bring to your notice the variation on the earthwork operation at the site,
the initial contract allocated $ 1750 for the excavation, after accessing the site , for
excellent and sustainable earthwork and excavation process, additional 1.5 m3 is
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required to be removed all round and this will incur an extra cost of $1150 per
cubic meter.
Site construction requires additional funding of $ 2875.00
Authorisation (Mark appropriately) Yes/No
 Is the requested work to be concluded in addition to contract works
 Is the requested work to be excluded from the contract work
 Was there any written instruction received from client to proceed
 Avallabity of any Verbal instruction received from client to proceed?
 Client has instructed the contractor to proceed on “Do & Charge” basis & client
consents to contactor charging fair rates + 10% margin + GST?
 The client accepts the stipulated time extension an extension of time under the
contract?
 Has the client provided all necessary information to finance & complete the
construction
 The client accept responsibility to satisfy all the relevant authorities compliance
 Quotation for contract variation Accepted / Rejected by client?
 Variation Contract approved?
 Agreed Price?
 Agreed Rates?
Contract variation cancelled on date 25/09/2019
By client. Cost incurred to date: $ 2875.00.
Yes
Yes
Yes
No
Yes
Yes
Yes
Accepte
d
Yes
Yes
Authorisation Details
Authorised By The Contractor: Eng, JAI Date: 25/09/2019
Authorised By Client: Fair Dinkum Date: 25/09/2019
Contract of variation#: #0327011
Project: Construction of Fair Dinkum Shed
Site address: P.O. Box 8763, Melbourne Australia.
List of supporting Drawings, Documents Photographs for Contact Variation
(attached)
1. Invoice requisition
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2. Site groundwork plan
3. 10 photographs of the site
Authorisation Details
Authorised By The Contractor: Eng. JAI Date: 25/09/2019
Authorised By Client: Fair Dinkum Date: 25/09/2019
Notice of variation in construction projects, (Thomas & Wright, 2016),
(Loosemore, 2016)
Office use only – Assessors feedback
Task 3: Develop a site instruction form
Develop a site instruction (SI) form to communicate information to ensure
specific aspects of the construction are communicated.
You need to send the SI to the Fair Dinkum Shed company who is providing the
shed for the King’s residence. Go to page 45 of their installation guide and refer
to the window size being provided as item 8 in the schedule. In your SI you need
to request a height change in the window to be 1200mm high, as per your
client’s request. In the SI you also need to verify the manufacturer’s compliance
to the current standard.
A sample site instruction (SI) form can be viewed at Scribd Site Instruction use
this as a guide don’t download it.
For reference to current standard information on windows, access the NCC
Standards interactive house.
Create this as tab 3, Task 3 – Site Instruction on your Excel or as Task 3 Site
Instruction on your Word document.
Tab 3, Task 3 – Site Instruction
SITE INSTRUCTION SHEET
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PROJECT: Fair Dinkum Garage FORMAT NO:
#0327011
DATE: 25/09/2019 REF NO: A003
CONTRACTOR: Sullivan Construction Ltd
ITEM:
Window height
DESCRIPTION:
In regard to topography of the construction site, it’s prudent to revise on the
installation height of windows to accommodate slope orientation.
PROPOSED CORRECTIVE ACTION:
Chang on the building plan for windows installation to be raised to 1200 mm high
above. This to allow efficient exchange of air within the structure and clear
illumination of sunlight during the day.
ATTACHMENTS:
New windows design indicating height change.
INSTRUCTED BY: CHECKED BY:
Fair Dinkum Ltd Sullivon Construction Ltd
RECEIVED BY:
CONTRACTOR: Eng. Jai DATE: 25/09/2019
ACTION TAKEN
The dimensions of the window grills changed to meet clients’ specifications.
The height of the windows changed to 1200 mm high as per requested.
Development of site instruction form, (Staiti et al., 2016) and (Ajayi et al., 2017)
Office use only – Assessors feedback
Task 4: Site Safety Policy
Throughout the construction of the Fair Dinkum Shed, you need to ensure a site
safety policy for Sullivon Constructions is implemented effectively. WorkSafe
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Tasmania have a range of sample forms and policies to assist you. Use this
guide to complete the following:
 Open and read the sample policy from the website of WorkSafe Tasmania
which is also located in your additional resources folder
 Identify three (3) aspects of the policy that you would expect to be
implemented on Sullivon Constructions work sites.
Provide a written summary of how these three (3) aspects of the policy will be
incorporated in the safety requirements when building the shed. (Word count:
50-200 words)
Tab 4, Task 4 – Site Safety On
Main Aspects of Sullivon Constructions Work Site Policy.
1. Workers health and well being
2. Safety of workers
3. Condition and maintenance of machines
4. Environmental safety
Implementation of Safety Policies.
It is company’s objective to attain the maximum co-operation of all
contractors, workers and visitors who may be affected by the actives
under process to be free from safety risks at all time within the site. (Guo
& Yiu, 2015)
This is achieved by involving every stakeholder in the industry to take an
active role in ensuring that all employees are safe during discharge of
duties, this include having a functional first aid kit at the site to help in
case of minor accidents within the site. Ensuring that the site is by the
standards of health officers in terms of hygiene and what workers eat.
On safety of workers: The Company has to ensure that all employees
should have personal protective equipment (PPE) depending on what kind
of work they are involved in, (Yiu et al., 2019)
Machines should be maintained regularly to avoid break downs and health
complication to workers around the machine. Putting instruction labels on
every machine regarding their operation scheme and dangers associated
by using them (Guo & Yiu, 2015)
All safety policies to be displayed at site, placed at strategic position for
visibility, all workers and contractors to be provided with the copy of
safety policies.( Mohammadi et al., 2018)
Create this as tab 4, Task 4 – Site Safety on your Excel or as Task 4 Site Safety
on your Word document.
Office use only – Assessors feedback
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Task 5: Develop a quality checklist
a) Develop a quality checklist for the erection of the shed, as per Fair dinkum
Shed and create this on your next tab on the Excel document or on a new
page in Word. You may choose to go to the previous links for an idea on
what items to list, or use what you know from the learning or do your own
research.
As part of the quality checking process, describe how you would go about
making an insurance claim for loss or damage during the shed
construction process. (Maximum 100 words)
Insurance claim
Insurance is claimed after the occurrence of the risk that was covered by
the terms of contract. First I acknowledge the occurrence of the risk by
assessing the damaged equipment.
Then notify the insurance company through writing informing them of the
occurrence of accident or damage to machine or equipment.
After insurance firm has conducted assessment determining the net worth
of machine as at the time of accident, I prepare the insurance claim
requesting for compensation for the damaged items. (Maya, 2016)
Create this as tab 5, Task 5 – Checklist on your Excel or as Task 5 Checklist on
your Word document.
Tab 5, Task 5 – Checklist
Checklist Date: 25/09/2019
Inspection plan and checklist for: The erection of the shed @ Fair dinkum
(to be filled by the expert directly responsible for the work)
Contract Number:
Name of the Project:
Contractor Name:
Subcontractor:
#0327011
Fair Dinkum Shed
Sullivan Construction Company
Checklist number
#67501
Work Area: Fair Dinkum construction site Comments:
These construction
activities are up to the
requirement standards
Work code Activity to be
verified
References Initiated/Ok
#001 Site preparation File#042 Ok
#002 Excavation File#043 Ok
#003 Foundation File#044 Ok
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I have carried out all the necessary inspections and verify that the
above items/activities conforms to the contract
specification/documents
Name: Eng. Jai
Signature: mjosx
#004 Slabs File#051 Ok Comments:
These construction
activities are up to the
requirement standards
#005 Lynton File#052 Good
#006 Walls File#053 Ok
After conducting all the recommended inspection and verify that
the above items/activities conform to the contract
specification/documents
Name: Eng. Jai
Signature: mjosx
#007 Roofing File#055 Ok Comment:
Generally ok, progress
of good quality
#008 Ventilation File#056 Ok
#009 Plastering File#057 Initiated
#010 Fitting File#058 Initiated
After conducting all the recommended inspection and verify that
the above items/activities conform to the contract
specification/documents
Name: Eng. Jai
Signature: mjosx
#011 Wiring File#060 Initiated Comment:
Under construction to be
completed soon
#012 Plumbing File#061 Ok
#013 Fire safety File#062 Initiated
After conducting all the recommended inspection and verify that
the above items/activities conform to the contract
specification/documents
Name: Eng. Jai
Signature: mjosx
Development of quality checklist (Wu et al., 2017) and (Abdullahi et al., 2019)
Office use only – Assessors feedback
Task 6: Rectify defects and handover to client
To complete the shed project, you now need to look at possible defects in the
shed construction. Imagine the shed build is complete using the Fair Dinkum
Shed supplier information as the basis for materials etc used.
Through a quality check of the shed, you noted the roller door lock is faulty and
the spalling to the edge of the concrete needs repair. There are also another
three (3) faulty items.
a) Create a defects list that includes the two faulty items identified above
and an additional three items of your choice. (Five (5) items in total)
b) To rectify the defects, draft a site instruction (SI) to submit to the
suppliers/contractors for the shed. A duplicate copy will be sent to your
management at Sullivon Constructions for their records.
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c) Outline the handover process you would use including the types of
certificates and warranties you would provide to the client. (Maximum 100
words)
The handover process
Handover process conducted on 2nd October 2019. At Fair Dinkum sites
Australia
Parties present. General manager Fair Dinkum Company, Project Manager
Sullivon Constructions, Site Manager, Officials from National Construction
Authorities and Two Witnesses
General inspection was carried out by all parties present around and
within the completed structure to ascertain the condition compliance with
the clients’ requirements and specifications.
Then followed by connection and commissioning of the completed
structure after Electrical authorities had completed inspection and tests on
installed electrical gadgets
Then client and contactor discuss to establish a defect liability as the
construction of the structure as per the specifications of the contract with
all the required access.
Issuance of all certificates licences and registration documents of the
building to the client officially in the presence of Authorities present.
These documents include O&M manual, Insurance policies, statutory
declaration, fire safety plan, occupancy permit, AS building drawings and
all appliance warrantees.
Finally handing over all the keys to all rooms of the completed structure to
Client by Project Manager and cutting of ribbon to symbolise handover. .
Create this as tab 6, Task 6 – Defects on your Excel or as Task 6 Defects on
your Word document.
Handover procedure (Konior, 2019)
Tab 6, Task 6 – Defects List
DEFECT LIST
ITEM DESCRIPTION
1. Roller Door Locks Roller locks of the main entry door not functioning
properly
2. Glazing thickness The thickness of glazing are not uniform thus
need rectification
3. Spalling At the edge of concrete
4. Drainage Layout not adequate.
5. Leaks Visible on the rare side of the house.
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SITE INSTRUCTION
SITE INSTRUCTION
ITEMS DESCRIPTION
Roller door locks The entrance door needs standard
locks to be installed in a stable and
fixed position
Glazing thickness The glazing thickness should not
exceed 2’. This to be corrected in all
the back windows.
Spalling All visible spalling’s and cracks on the
edge of concrete and left side walls to
be fixed with thick motor
Drainage Drainage plan is to be trenched to
facilitate free flow down the slope.
Leaks Leaks on the rare side of garage to be
rectified with Bondex or replace the
roof at that location.
Instruction list (Shirkavand et al., 2016)
Office use only – Assessors feedback
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References
Abdullahi, U., Bustani, S.A., Rotimi, F.E. and Hassan, A., 2019. Assessing Quality
Management Practice in Nigerian Construction Industry. Journal of Construction
Business and Management, 3(2), pp.17-25.
Ajayi, S.O., Oyedele, L.O., Bilal, M., Akinade, O.O., Alaka, H.A. and Owolabi, H.A.,
2017. Critical management practices influencing on-site waste minimization in
construction projects. Waste management, 59, pp.330-339.
Aziz, R.F. and Abdel-Hakam, A.A., 2016. Exploring delay causes of road
construction projects in Egypt. Alexandria Engineering Journal, 55(2), pp.1515-
1539.
Guo, B.H. and Yiu, T.W., 2015. Developing leading indicators to monitor the
safety conditions of construction projects. Journal of Management in
Engineering, 32(1), p.04015016.
Konior, J., 2019. Significance Risks Evaluation of Commercial Construction
Projects. Archives of Civil Engineering, 65(2), pp.19-33.
Loosemore, M., 2016. Social procurement in UK construction
projects. International journal of project management, 34(2), pp.133-144.
Maya, R.A., 2016. Performance management for Syrian construction projects. Int
J Constr Eng Manag, 5(3), pp.65-78.
Mohammadi, A., Tavakolan, M. and Khosravi, Y., 2018. Factors influencing safety
performance on construction projects: A review. Safety science, 109, pp.382-
397.
Porcar, B., Soutullo, S., Enriquez, R. and Jiménez, M.J., 2018. Quantification of the
uncertainties produced in the construction process of a building through
simulation tools: A case study. Journal of Building Engineering, 20, pp.377-386.
Shirkavand, I., Lohne, J. and Lædre, O., 2016. Defects at handover in Norwegian
construction projects. Procedia-Social and Behavioral Sciences, 226, pp.3-11.
Staiti, M., Othman, M. and Jaaron, A.A., 2016. Impact of Change Orders in
Construction Sector in The West Bank. In International Conference on Industrial
Engineering and Operations Management.
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teams. International Journal of Project Management, 35(8), pp.1466-1482.
Thomas, R.W. and Wright, M., 2016. Construction contract claims. Macmillan
International Higher Education.
Wu, G., Liu, C., Zhao, X. and Zuo, J., 2017. Investigating the relationship between
communication-conflict interaction and project success among construction
project
Yiu, N.S., Chan, D.W., Shan, M. and Sze, N.N., 2019. Implementation of safety
management system in managing construction projects: Benefits and
obstacles. Safety science, 117, pp.23-32.
Items to submit as evidence for this assessment:
1. Task 1: tab 1, Task 1 – PC 1 on your excel document or as Task 1
Progress Claim on your Word document.

2. Task 2: tab 2, Task 2 – Variation on your Excel or as Task 2
Variation on your Word document.

3. Task 3: tab 3, Task 3 – Site Instruction on your Excel or as Task 3
Site Instruction on your Word document.

4. Task 4: tab 4, Task 4 – Site Safety on your Excel or as Task 4 Site
Safety on your Word document.

5. Task 5: tab 5, Task 5 – Checklist on your Excel or as Task 5
Checklist on your Word document.

6. Task 6: tab 6, Task 6 – Defects on your Excel or as Task 6 Defects
on your Word document.

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