Project Communication Management Plan

This assignment delves into the crucial role of communication in project management. It requires you to define project communication management, explain its significance within the context of your course work, and outline how you will communicate with various stakeholders (teachers, faculty, parents) throughout the project lifecycle. The document emphasizes the need for a structured communication plan to ensure effective coordination and information sharing among all parties involved.

49002 Managing Projects Spring 2017
Assignment 1 – part 1
Student name:
Student number:
Date submitted:
MP 49002 Managing Projects Spring 2017 version 0.0 page 1 of 17

Table of Contents
1 Introduction.......................................................................................................................................3
1.1 Outline...................................................................................................................................3
1.2 Version Control.....................................................................................................................3
2 Background........................................................................................................................................4
2.1 Your Background..................................................................................................................4
2.2 Your objectives.....................................................................................................................4
3 Integration..........................................................................................................................................5
3.1 Definition of Project Integration Management.....................................................................5
3.2 How does this apply to my work in this course?..................................................................5
4 Stakeholders......................................................................................................................................6
4.1 Definition of Project Stakeholder Management....................................................................6
4.2 How does this apply to my work in this course?..................................................................6
5 Scope.................................................................................................................................................7
5.1 Definition of Project Scope Management.............................................................................7
5.2 How does this apply to my work in this course?..................................................................7
6 Resources...........................................................................................................................................8
6.1 Definition of Project Resource Management........................................................................8
6.2 How does this apply to my work in this course?..................................................................8
7 Time...................................................................................................................................................9
7.1 Definition of Project Time Management..............................................................................9
7.2 How does this apply to my work in this course?..................................................................9
8 Cost..................................................................................................................................................10
8.1 Definition of Project Cost Management.............................................................................10
8.2 How does this apply to my work in this course?................................................................10
9 Risk..................................................................................................................................................11
9.1 Definition of Project Risk Management.............................................................................11
9.2 How does this apply to my work in this course?................................................................11
10 Quality...........................................................................................................................................12
10.1 Definition of Project Quality Management.......................................................................12
10.2 How does this apply to my work in this course?..............................................................12
11 Procurement..................................................................................................................................13
11.1 Definition of Project Procurement Management..............................................................13
11.2 How does this apply to my work in this course?..............................................................13
12 Communication............................................................................................................................14
12.1 Definition of Project Communication Management.........................................................14
12.2 How does this apply to my work in this course?..............................................................14
13 Conclusions...................................................................................................................................15
14 References.....................................................................................................................................16
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1 Introduction
1.1 Outline
[Introduction to the paper eg In this report, I am going to write about how the 10 PMBOk areas are
relevant to MP First I will give you a bit of background about myself then I will cover the PMBok
areas... ]
Project management is a process through which the companies plan, execute and control their
processes to achieve future goals. There are various other terms that defines different aspects of
project management. In this report, I will discuss some of the important terms related to project
management, which is useful in today’s world. Further I will evaluate these terms to show their
usefulness on my course.
1.2 Version Control
[version control so that we know you’ve spent some time on the document]
Version Release date Comments
0.0 24/07/2017 Helen created the template
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2 Background
2.1 Your Background
[introduce yourself – maybe include your introduction from UTSonline
- why did you decide to do this degree and this course?
This was chosen for better understanding of project management seeing the career prospect of this
course. This course was chosen to make a career growth in this subject.
- your first degree – where? When? Subject major?
- what is your experience of project management?
- have you ever worked in industry?
- any other relevant info?
- photo so that we recognise you?]
Project management course is in high demand nowadays because of its high career scope. I choose
to pursue this degree because of its high growth potential in future. Project management is usually
needed in almost all the industry where they need to manage their time, budget and expansion. This
course will help me get a bright career in future without any lack of jobs.
I have completed my first degree in Certifies Associate in Project Management (CAPM) from
University of South Australia in 2016. I have done an internship in a company named NSW
Department of Industry, which has a project management section. In that company, I used to assist
some of the project coordinators on the ways to manage a project to make it successful. I got to
learn a lot of tricks and tips on managing crucial projects easily.
2.2 Your objectives
[what do you hope to get from this course and why]
From this course, I expect a better understanding of Project management. The knowledge from this
course will be applied to the practical area of project management. It will also guide in the further
studies on this particular topic. The course that I am pursuing is helping me learn many things that
are needed to become a successful project manager or coordinator. A project manager has the
discrete task as it plans everything from the starting point to the ending point. It is useful for me
because I want to pursue my career as a project manager in a good company.
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3 Integration
[The integration subject group includes the processes required to identify, define, combine, unify,
coordinate, control and close the various activities and processes related to the project. (AS
ISO21500, 2016)
How does this relate to your need to pass this course? ]
3.1 Definition of Project Integration Management
[Formal, referenced definition as per PMBOK or your textbook]
Project integration management is defined to be a set of processes that helps the organisation to
coordinate various set of elements of a project along with analysing the ojective of the competitors
and stakeholders expectations (Walker 2015).
3.2 How does this apply to my work in this course?
[It doesn’t or I don’t know is not a suitable answer, unless it is followed by an explanation about
why this is so.
Hint: Page 10 of AS ISO21500, 2016 has a list of activities relating to project integration. These
can be divided into initiating, planning, implementing, controlling and closing processes. Your
textbook is also very useful]
Project integration management is very useful for a student, a project manager and everyone
planning to make a project. A project has various steps to be followed such as thinking, planning,
controlling and finishing. Thus learning an effecting way of integrating these elements in one place
will also help me as a student to finish my projects fast. It will also help me learn various ways to
overcome challenges in future as I want to become a successful project manager (AS ISO21500).
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4 Stakeholders
[The stakeholder subject group includes the processes required to identify and manage the project
sponsor, customers and other stakeholders.. (AS ISO21500, 2016)
How does this relate to your need to pass this course - ]
Knowledge of stakeholders is very important aspect of any project. Identification of the
stakeholders is the first step towards the stakeholder management (Snyder 2014).
4.1 Definition of Project Stakeholder Management
Stakeholder management is very important aspect for the successful delivery of any project or any
activity and constitute of an individual or group or any organization who are affected or affects a
particular project (AS ISO 21500 2016).
4.2 How does this apply to my work in this course?
The stakeholders of this project are the the subject teacher, parents, mentor and the other
classmates are the stakeholders for this project.
The stakeholders of my project are my teachers, teammates, parents and my mentors that will judge
my projects. I need to keep proper coordination with these stakeholders because they are the one
that will influence the effectiveness of my project. Teachers and mentors are the one to which I can
ask for guidance and help and they are the one that will mark me for my project. On te other hand,
teammates will assist me in y project by dividing the task among themselves. Thus, stakeholders are
very crucial and should be managed efficiently.
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5 Scope
[The scope subject group includes the processes required to identify and define the work and
deliverables required. (AS ISO21500, 2016)
How does this relate to your need to pass this course ? ]
5.1 Definition of Project Scope Management
The project scope management is defined as managing all the deliverables, or the
characteristics of the project depending on the requirements of the project and to ensure that the
processes are mapped correctly and distributed accordingly (Walker 2015).
5.2 How does this apply to my work in this course?
[Hint: what do you need to pass this course? Attend the lectures, attend the tutorials, complete the
work required.... ]
Learning project scope management will help me map various deliverables of my project
completion. According to me, some of the most important processes required for me to finish my
project effectively are regular lectures, tutorial classes and timely completion of allocated task.
These processes should be effectively done in order to understand each topics precisely and
complete the course and projects successfully.
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6 Resources
[The resource subject group includes the processes required to identify and acquire adequate
project resources such as people, facilities, equipment, materials, infrastructure and tools.. (AS
ISO21500, 2016) How does this relate to your need to pass this course ? ]
The resources includes the equipments that will be required to carry out the project activities,
including the funds, materials, infrastructures and the human resource that can be useful for the
accomplishment of the objectives of the project.
6.1 Definition of Project Resource Management
[Formal, referenced definition as per PMBOK or your textbook]
Project resource management is the process through which all the resources are gathered for
carrying out the various activities for the accomplishment of the goals of the project as resources
can often become constraints for any project so their allocation in a very organized manner is
required otherwise in later stages of the project problems can occur. (Mesquida and Mas 2014).
6.2 How does this apply to my work in this course?
[Hint: what do you need to pass this course? Purchase the textbook, know how to access the
library, a computer, a printer.... ]
The resources required for me to successfully complete the project are the fund, planning tool, time
and team members. However, for getting good grades and passing in this course resources that are
required are the study materials for learning and gathering knowledge about the topic. For this
purpose, books are needed to be purchased. Computers and printers are the other sources that
would be required for gathering knowledge about this project. Making a time line for the project is
also crucial, as it will help us to manage different parts of the projects effectively. Lastly, my team
members are important as they are the active part of the project and without them it is not possible
for me to complete it on time.
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7 Time
[The time subject group includes the processes required to schedule the project activities and to
monitor progress to control the schedule.. (AS ISO21500, 2016) How does this relate to your need
to pass this course ? ]
7.1 Definition of Project Time Management
[Formal, referenced definition as per PMBOK or your textbook]
Project Time management is defined as an important concept of project management because a
project needs t be complete on time. Without a proper time management even a high quality task
has no value to the mentors (Walker 2015).
7.2 How does this apply to my work in this course?
[Hint: how are you going to plan your time? ... ]
For management of time for this project, scheduling will be done, the tasks will be done as per
their priority. All the activities will be carried out, like gatherings study materials, purchasing
books, accessing the library will be done before undertaking the learning procedure. If proper time
management will be is not done then delivery of the projects will not be done on time. Some of the
processes to be kept in mind to manage the time are defining, sequencing, resource planning and
drawing the schedule. In this step scheduling is done, a Gantt chart should be made so that there is
a time frame for the project management and one can easily estimate the time that will be required
for each activity and also control measures can be undertaken easily.
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8 Cost
[The cost subject group includes the processes required to develop the budget and to monitor
progress to control costs. (AS ISO21500, 2016) How does this relate to your need to pass this
course ? ]
8.1 Definition of Project Cost Management
[Formal, referenced definition as per PMBOK or your textbook]
Project cost management is defined as a process in which the budget of the project is planned and
managed according to the revenue resources of the company or business and is carried out with the
help of various activities such as planning, managing, funding, controlling and others (Phillips
2013).
8.2 How does this apply to my work in this course?
[Hint: how are you going to pay any costs associated with this course? What might some of the
costs be? . ]
Budget will be made on the basis of past project evaluation. Budgets are made so that there is no
overcapitalization or undercapitalization. Resources should not be wasted neither there should be
any shortage for the funds. After making budgets funds are raised from both internal and external
sources. Excessive wastage of funds is generally avoided. The aim of cost management is to see that
the returns from the project are more than the cost of the project The cost required for this project
will be cost that will be required for purchasing and gathering study materials from online sources
like e-libraries. The cost will be paid by the money that my parents will provide me for undertaking
the studies and funds will also be raised with the help of scholarships from my college and
university.
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9 Risk
[The risk subject group includes the processes required to identify and manage threats and
opportunities. AS ISO21500, 2016) How does this relate to your need to pass this course ? ]
9.1 Definition of Project Risk Management
[Formal, referenced definition as per PMBOK or your textbook]
Project risk management is defined as the mitigation of the risks associated with the project such as
the uncertain events that delay a project or arise some unfavourable situations (de Araújo et al.
2017).
9.2 How does this apply to my work in this course?
[Hint: what are the risks associated with this course? We suspect this may be a big section eg. Risk
of failure, risks of illness, risks of language problems, risks of injury? . ]
The risk might exist within the organization or even in the external environment of the organization.
Risks can be shortage of funds or human resources or raw materials, failure of machineries and
equipments, strikes and policies of the Government that might affect the project. The risks
associated with the project are sickness, injury, language problems and failure to get proper study
materials. This can put a negative affect on the completion of my project and course in the long run.
MP 49002 Managing Projects Spring 2017 version 0.0 page 12 of 17

10 Quality
[The risk subject group includes the processes required to identify and manage threats and
opportunities. AS ISO21500, 2016) How does this relate to your need to pass this course ? ]
10.1 Definition of Project Quality Management
[Formal, referenced definition as per PMBOK or your textbook]
Project quality management is ensuring that the deliverables are of good quality as per the set
standards and there are no loopholes to raise questions against the project (Karaman and Kurt
2015).
10.2 How does this apply to my work in this course?
[Hint: what quality do you want? Do you need to get over 60%, how do you know you’ve done
enough work to pass? ]
The marks that I expect from the project are more than 65 percent. I expect this percentage as I
have worked hard in completing my project and have kept all the important deliverables of the
project in mind such as the management, cost, time and others. Thus, the efforts will allow me
complete the task successfully and to know the course in a better way.
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11 Procurement
[The procurement subject group includes the processes required to plan and acquire products,
services or results, and to manage supplier relationships. AS ISO21500, 2016) How does this
relate to your need to pass this course ? ]
11.1 Definition of Project Procurement Management
[Formal, referenced definition as per PMBOK or your textbook]
The process that is necessary for purchasing or acquiring products, services or results that are
needed from outside the project team is defined as the project procurement and are very important
consideration of a project (AS ISO 21500 2016)
11.2 How does this apply to my work in this course?
[Hint: what do you need to purchase? Do you need to get the text book? Do you need to get a
computer? Does procurement mean purchasing the resources listed above? ]
I will have to keep in mind the procurements that are necessary in my project and plan out
everything. For this project I will have to buy text and reference books, computer and printer as
well (Kerzner 2013). This will help me start my project effectively and reduce the disruptions
caused in between the project.
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12 Communication
[The communication subject group includes the processes required to plan, manage and distribute
information relevant to the project. AS ISO21500, 2016) How does this relate to your need to pass
this course ? ]
Communication in project management is defined as distribution of information regarding the
project.
12.1 Definition of Project Communication Management
[Formal, referenced definition as per PMBOK or your textbook]
Project communication management is defined as creating a communication plan to coordinate
every part of the project effectively and contact the stakeholders of the project whenever necessary.
12.2 How does this apply to my work in this course?
[Hint: how are you going to communicate with the stakeholders mentioned above? ]
The progress of the project will be communicated to the teachers and my faculty members, with
help of the weekly reflective journals, assignments and reports submitted in the colleges. To my
parents I will communicate the progress in my studies (Burke 2013).thus all the stakeholders of my
project will be well informed about my progress in my course as well as in the projects that I will
carry out. It will also help me to join all the parts of the projects effectively when needed.
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13 Conclusions
[Thank you for reading this. I am going to pass this course and do well – to do this, I am going to
secure good marks in the exams and this project. I have attended all the lectures properly, gathered
all the information, study materials for this course so that I may get good score in this course. I
have also planned the time schedule budget and cost required for the project success. ]
MP 49002 Managing Projects Spring 2017 version 0.0 page 16 of 17

14 References
AS ISO 21500, 2016 Guidance on project management, Standards Australia
Burke, R., 2013. Project management: planning and control techniques. New Jersey, USA.
de Araújo, M.C.B., Alencar, L.H. and de Miranda Mota, C.M., 2017. Project procurement
management: A structured literature review. International Journal of Project Management, 35(3),
pp.353-377.
Karaman, E. and Kurt, M., 2015. Comparison of project management methodologies: prince 2
versus PMBOK for it projects. Int. Journal of Applied Sciences and Engineering Research, 4(5),
pp.657-664.
Kerzner, H., 2013. Project management: a systems approach to planning, scheduling, and
controlling. John Wiley & Sons.
Larson, E.W. and Gray, C., 2013. Project Management: The Managerial Process with MS Project.
McGraw-Hill.
Mesquida, A.L. and Mas, A., 2014. A project management improvement program according to
ISO/IEC 29110 and PMBOK®. Journal of Software: Evolution and Process, 26(9), pp.846-854.
Phillips, J., 2013. PMP, Project Management Professional (Certification Study Guides). McGraw-
Hill Osborne Media.
Rose, K.H., 2013. A Guide to the Project Management Body of Knowledge (PMBOK® Guide)—
Fifth Edition. Project management journal, 44(3).
Snyder, C.S., 2014. A Guide to the Project Management Body of Knowledge: PMBOK (®) Guide.
Project Management Institute.
Walker, A., 2015. Project management in construction. John Wiley & Sons.
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