Coordinating Business Resources

The assignment requires you to demonstrate your knowledge of the entire unit by completing a major activity. You must individually answer questions related to determining resource requirements, acquiring and allocating resources, monitoring and reporting on resource allocation and usage, and more. The questions cover topics such as identifying resource requirements, contributing to the identification of resource requirements, ensuring realistic resource expenditure, and more.

1. Table of Contents
1.Table of Contents...................................................................................................2
Learner Workbook.....................................................................................................3
Assessment 1 – BSBADM409 Coordinate business resources............................3
2.Activities................................................................................................................. 6
Activity 1A.............................................................................................................6
Activity 1B............................................................................................................8
Activity 1C...........................................................................................................11
Activity 1D...........................................................................................................14
Activity 2A...........................................................................................................16
Activity 2B...........................................................................................................18
Activity 3A...........................................................................................................21
Activity 3B...........................................................................................................22
Activity 3C...........................................................................................................24
Activity 3D...........................................................................................................26
Skills and Knowledge Activity.............................................................................27
Major Activity .............................................................................................. 30
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Learner
Workbook
To be administered by
the Trainer/Assessor
after the completion of
all formal information
presentation
Unit/s of
Competency:
BSBADM409
Coordinate
business
resources
Student Name:
Student No: Date:
Assessor Name:
Assessment 1 – BSBADM409 Coordinate business resources
Please complete the following activities and hand in to your trainer/assessor for
marking. This forms part of your assessment for BSBADM409 Coordinate business
resources.
The following documents are related to this document.
 BSBADM409 Unit of Competency
 BSBADM409 Learner Guide
The activity is to be completed and uploaded to Accit Moodle. You are
required to research and demonstrate a range of tasks to your teacher or
assessor to show that you have the skills to meet the requirements of the
unit. Specifically, you must satisfactorily complete each of the following
tasks to demonstrate some of the required skills for this unit. You will
need to demonstrate that you can apply the concepts discussed. You must
also be prepared for further questioning from your teacher or assessor. All
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work in this activity must be your own, and any material taken from
another source must be acknowledged. You will need access to a
computer with internet to complete this activity. Feedback will be
received from the trainer through Moodle.
Declaration
I declare that no part of this assessment has been copied from another person’s
work with the exception of where I have listed or referenced documents or work and
that no part of this assessment has been written for me by another person. During
your online submission there will be a checkbox which you will have to click to agree
with the above condition.
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Demonstration
Throughout this unit, you will be expected to show your competency of the elements
through observations or demonstrations. Your instructor will have a list of
demonstrations you must complete or tasks to be observed. The observations and
demonstrations will be completed as well as the activities found in this workbook. An
explanation of demonstrations and observations:
Demonstration is off-the-job
A demonstration will require:
 Performing a skill or task that is asked of you
 Undertaking a simulation exercise
The demonstration will cover one of the unit’s elements. The demonstration will take
place either in the workplace or the training environment, depending on the task to
be undertaken. Your instructor will ensure you are provided with the correct
equipment and/or materials to complete the task. They will also inform you of how
long you have to complete the task.
You should be able to demonstrate you can:
1. Determine resource requirements
2. Acquire and allocate resources
3. Monitor and report on resource allocation and usage.
You should also demonstrate the following skills:
Reading
Writing
Oral communication
Numeracy
Navigate the world of work
Interact with others
Get the work done.
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2. Activities
Activity 1A
Objective To provide you with an opportunity to determine resource requirements in
accordance with business and operational plans and organisational
requirements.
Activity In groups, pairs or individually, research and detail your
findings on the other examples provided as organisational
requirements.
Refer to your WORKPLACE for the details as to how they
relate to resource determination.
Organisa
tional
requirem
ent
Relativity to resources Instruct
ors
commen
ts
Ethical
standards
PRIMARK is a leading Clothing brand
and it is required that ethical standards
should be followed while executing daily
operations of business. All the staff
members needs to be provided with
equal job and work opportunities and no
discrimination should be made on the
grounds of race, religion, gender, sex
and ethnicity. Recruitment process is
conducted in a fair and transparent
manner and no favouritism is given to
any employee. Moreover training
program is also conducted for all the staff
members and it will aid in imparting
required skills and capabilities to the staff
members.
In addition to that environmental
standards are also followed in which it is
ensured that no harm should be caused
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to plants and animals while carrying out
business activities. Waste and effluents
are not thrown outside and it aids in
providing proper protection to the
environment. In addition to this
consumers of the business are provided
with appropriate information and while
giving advertisements and doing
promotions no misleading information is
provided to clients.
All the operational activities of the
business are performed by following
ethical standards that are set by top
management. Wages and
compensations are also provided as per
the industry standards and no
unnecessary deductions are made from
salary of employees.
Moreover good quality products are
provided to consumers and no cheap
quality material is used while
manufacturing products of the enterprise.
Goals,
objectives
, plans,
systems
and
processes
PRIMARK is a leading Clothing brand
organisation of the UK. It provides
superior quality products for its
consumers. The major goal of the
organisation is to be top fashion clothing
company of UK. Company is planning for
expanding its operations across globe so
that financial revenues and profitability of
enterprise can be increased. Company
uses a systematic and organised
process for carrying out desired functions
of business in successful manner.
Logistics and supply chain operations of
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the enterprise are properly planned and
managed.
Initially market research is conducted for
assessing potential consumer base of
the company and online and off-line
researches and surveys are conducted
for identifying potential client bases of
the country. Moreover suppliers of the
company are also chosen by deciding
what are the expected outcomes that are
required to carry out the business
functions. Business process is defined as
set of tasks that are carried out for for
completing a desired goal of business.
Processes are carried out in enterprise
on a daily basis for doing the desired
operations of business.
If processes of enterprise will be well
planned and effective than it will aid in
achieving a specific goal set by
management of an enterprise. If
processes of company will be set in
proper order than it will aid in reducing
the overall investment cost of the
organisation in successful manner. It
also aids in gaining competitive
advantage for the corporation. Business
processes of Primark company are
designed with objective to accomplish
set goals of business in successful
manner. Due to well designed processes
and effective system company has
became capable for establishing itself as
a top destination clothing store that
renders latest clothing products for its
consumers.
Primark group offers wide variety of
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products to consumers that includes
baby, women, men and beauty and
accessories to its consumers. In addition
to this documentation is done for all the
processes and it is required that all the
information and data mentioned in the
documents should be authentic and
reliable. Moreover a simple list is created
in which all the steps that are needed to
be included in business processes are
mentioned. It supports in doing proper
checking whether required objectives of
corporation have been completed as per
the set targets.
A check-list is prepared in systematic
manner and all the required processes
that are needed to be included for
carrying out business functions are
mentioned in systematic and planned
manner. In addition to this data base
management system of the enterprise is
also vary effective and use of advanced
technical equipments is taken. All the
data and information is fed on computers
and it aids in keeping proper records of
data and information that is being used in
the company.
Top management people of Primark
company are involved in setting goals
and long term objectives of the
corporation. Plans are set after analysis
external and internal business conditions
and it also aids in determining targets in
systematic mode. In addition to this
PESTEL analysis is also conducted for
finding political, economical,social,
technological, environmental and legal
factors are also considered. Moreover
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SWOT analysis is also conducted for
assessing internal business conditions
and it aids in making effective and
appropriate strategies for the
organisations.
Legal and
organisati
onal
policies,
guidelines
and
requireme
nts
Government of state has formulated
various policies and legal frameworks
which are mandatory to be follow for all
the organisations that are working across
nations. Employer of PRIMARK
organisation comes under legal
obligations for following all the
instructions given by government.
PRIMARK company follows all the
procedures that are required to be
completed while carrying out desired
business functions of the enterprise.
Policies related to employment and
working conditions needs to be followed
while completing the business functions.
Moreover legal frameworks formed by
state including policies for health and
safety are also followed. Under vicarious
liability it becomes accountability of
employer to pay for damages and harms
that are caused to staff members during
working hours. Furthermore if any
incident and damage is caused due to
negligence shown by employee than
employer comes under vicarious liability
for paying for the damages that has been
caused. A legal advisor has been hired in
the firm which supports top management
to formulate policies and legal
procedures as per the guidelines given
by government. It aids in running desired
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functions of business in legal and lawful
manner.
Managem
ent and
accountab
ility
channels
Management and accountabilities
channels has also been established in a
systematic and organised manner in
Primark group. Proper strategies have
been formed by top management the
group and roles and responsibilities of
each individual working in the enterprise
has been determined.
Organisation structure is well planned
and specific job roles have been
assigned to individuals. Tall
organisational structure is used in the
company and best practises are used for
doing people management. Under flat
organisational structure each employee
is responsible for reporting to their
superiors and it aids in maintaining
proper management channel in the
company.
Accountability is generally defined as
assigning proper duty and responsibility
to a person which is needed to be
performed in a specific period of time.
Accountability defines that a particular
person is held responsible for
successfully and effectively completing a
assigned task. If an individual fails in
completing and performing his assigned
work than such person needs to given
reason for poor performance shown by
the person. Three management levels
have been determined in the company
and it includes top management, middle
level and lower level management.
Moreover structure followed in company
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supports in completing the set vision and
mission of the organisation in effectual
manner.
Vision statement and mission statements
works as guiding tool that aids in setting
structure and channel in the enterprise.
Moreover communication channel is also
determined in which information and flow
of data is also ensured and it aids in
proper interaction between all the levels
of management. Moreover human
resource is most significant resource of
the company and it is vital that proper
care should be taken for managing the
manpower inventory of the company.
PRIMARK group deals in manufacturing
cloths and people carrying same skills
are called to apply for the recruitment
and selection process. Qualified group of
designers have been hired in the
company which supports in
manufacturing superior quality cloths as
per the trends running in the industry.
Company is planning to expand its
operations on global levels and it is
required that company should have
required manpower inventory for
successfully carrying out required
operations.
Manufact
urers' and
operation
al
specificati
ons
PRIMARK group offers wide variety of
cloths for women, men, kids and young
people. Customer's expectations have
increased overtime and due to that it has
become vital to design clothing products
as per the requirements of consumers. It
is assertive that manufacturing quality
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should be designed as per the
specifications. While including
manufacturing quality three essential
elements are included which are quality
design, quality control and quality
management. Before starting
manufacturing operations designers set
quantitative parameters which are made
essential to be followed while carrying
out cloth manufacturing process.
If specifications will not be followed than
it lead towards manufacturing poor
quality cloths and it will lead towards
declining brand position and consumer
loyalty of the enterprise. Quality control
and research and development
department of the organisation takes
significant initiatives for checking quality
of products at every stage of
manufacturing process. Samples are
taken from every step where cloths are
made and their quality is checked on
daily y basis. If any manufacturing defect
is found or if any sample fails in meeting
the set parameters than significant
actions are taken for re-correcting the
default designs. In addition to this
operational activities of business which
includes supplying final finished products
to consumers.
OHS
policies,
procedure
s and
programs
Occupation health and safety policy is
defined as statement needs to be
followed by an employer for having
safety and health program in the
organisation. In Primark group fire and
safety instruments are implanted which
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are needed to be used in case of
emergency. Furthermore training
programs are organised for staff
members in which they are made aware
about various health related risks that
they can face at workplace. It aids in
ensuring that appropriate health and
safety measures have been provided to
the employees.
OHS policies and procedures are crucial
part of rendering safety, protection and
welfare to people that are working in the
organisation. Employer of Primark
company has provided a safe system of
work to people and effective OHS
policies have been formed. While making
policies a simple step by step format has
been formed which includes setting aim
in which main goals are determined for
formulating OHS policies.
In the second stage policy are formed in
work document and in last stage which
includes setting procedures defines
about step by step procedures which are
needed to be performed for doing a task
in safe manner.
Environm
ental
sustainabi
lity
business
practices
and
standards
Different types of environmental
sustainability business practices are
followed in Primark company. As an
international retailer company
responsibility towards environment.
Company has talented and dedicated
environmental sustainability team that
works with suppliers of business for
implementing environmental
sustainability policies framed by
organisation. Collaboration is done with
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retailers to brought required changes that
are required to be made in the company.
Moreover strict chemical management
requirements for products of the
enterprise. It supports in saving the
environment and bad impact reduces on
environment due to chemical
manufacturing processes.
Quality
and
continuou
s
improvem
ent
processes
and
standards
Regular monitoring is done about
ensuring quality and PRIMARK group
takes initiative for taking regular
feedback from consumers so that
necessary improvements can be made in
existing policies and procedures. In
addition to this staff members of the
company are also encouraged for giving
their valuable feedback. It aids in making
continuous improvements in processes
and standards.
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Activity 1B
Objective To provide you with an opportunity to provide opportunities to individuals
and workgroups to contribute to the identification of resource requirements.
Activity Using your WORKPLACE as an example describe or discuss
within the class, or individually, the approach to workgroups
being involved in these areas.
Examples provided Describe opportunities for
workgroups to contribute
Human resources Work groups can aid in identify
requirement of resources in
organisation. Work groups can
provide relevant information about
requirement of human resource in
the company. Skills and
qualifications required for
completing a task are also be
determined by a work group.
Moreover details regarding various
job positions can also be identified
by making use of appropriate
strategies. Interdependent work
groups can be organised for
achieving this task. Moreover
members in this group rely on each
other for completing the work done,
faster processing of information can
be made possible and coordination
made by members of
interdependent groups will aid in
getting the necessary outcomes.
Location/premises Stores of Primark group has been
located in diverse locations in UK
and outside UK. IT IS ASSERTIVE
THAT stores of the company should
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be located at premium places so
that required manufacturing
activities can be carried out in
proper manner.
In addition to this manufacturing
plants of the company should also
be located at proper places. Work
groups can provide necessary
information about different locations
that can be used for installing plants
of company. Team members under
work group can do off-line market
survey for finding out appropriate
places where stores of Primark
groups can be localised.
OHS resources OHS policies are formed for
providing health and safety to the
staff members of the organisation.
Independent work groups can
provide required information for
formulating OHS policies of Primark
group. Each person under this
group will be assigned task for
finding out health and safety related
issues in different departments. It
will aid in making OHS policies in
effective and productive manner.
Plant/machinery Manufacturing unit of Primark group
is installed with textile machineries
that aid in making clothing products
of the enterprise. Under
manufacturing department
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dependent level work-groups
perform their required and assigned
function under monitoring of an
supervisor. There will be needs for
making expansions in existing
plants and machinery so that
required demands in market can be
completed. Appropriate information
can be provided by work groups
about requirement of plants and
machineries in the organisation.
Raw materials Different types of raw material is
required for carrying out necessary
operations of Primark group. In
addition to this it is required that
proper planning should be made
about purchasing of raw material
like clothing material, stitching
equipments and threads and other
equipments. Work group can
provide necessary information
about requirements of raw material
in the Primark group.
Daily operations of business are
carried out when there are sufficient
material available for starting the
manufacturing process. In this case
dependent work groups can play a
crucial role in assessing details
about needs of raw material.
Material and commodities needed
for carrying out desired
manufacturing operations in specific
sections and departments will be
find-out by work-groups and it will
aid in purchasing the required
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material on proper time so that
execution of desired functions can
be done in effective manner.
Refurbishment Refurbishment is defined as
procedure adopted for distribution
of products in the enterprise. All the
clothing products offered by
Primark group are checked before
their final delivery to vendors and its
retail stores.
It aids in removing defects from the
final products and it will help in
delivering superior quality clothing
products to consumers. It is vital
that customers should be provided
with superior quality cloths and
other accessories and it will aid in
gaining consumer loyalty. If the
client of the business will be
satisfied with the products that they
are offered than it will aid in
removing the defects from the
products offered by the enterprise.
Moreover work group will check all
the products so that defected
clothing products should be
separated and it will aid in
delivering good quality products
with vary less defects.
Staff amenities
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Work groups can also provide
detailed information about
requirements of amenities to the
staff members. There are various
needs of employees and it is vital
that Primark group should provide
better employment conditions to the
workers so that they can complete
their work in effective manner. Staff
members will feel happy and
contended when they will be
rendered some additional
amenities. Work group can collect
details about expectation of staff
members.
Stocks and supplies Primark group operates its
functions in larger market area and
large number of stores are there
which offer clothing products to
large number of consumers. It is
assertive that supply-chain activities
of business should be well
managed and planned and work-
groups can play a significant role in
finding details about stocks and
supplies and it will also support in
supplying required amount of
material in proper quantity to the
consumers.
Storage space Raw material and other
machineries and equipments are
stored in stores and in addition to
that finished products are also kept
in stores so that they can be kept
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safe and protective. Required
details about availability of empty
space in stores and material that
can be stored in ware houses can
be collected by work groups. This
information will also aid in ensuring
smooth running of operational
activities of the enterprise.
Technological
equipment/software
Technological advancements are
happening at faster pace and
competitive firms are making use of
advanced and innovative
technology for running their
business functions. Dependent
group can play a significant role in
collecting information about
technological tools that are required
in different departments for
performing assigned task.
Dependent work groups can play a
significant role in collecting
information about different
technological tools that are required
for completing the assigned task.
Training materials Existing and new employees can be
provided training by making use of
good quality training material.
Information about Different types of
training material that can be used
for providing required skills and
capabilities to the staff members
can be found by work group that
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has been formed in Primark group.
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Activity 1C
Objective To provide you with an opportunity to ensure resource expenditure is realistic and
makes efficient use of available budget resources.
Resource expenditure of Primark company is realistic and makes efficient group of
budget resources. Before making resource expenditure estimations are done in
advanced and it supports in meeting the expectations. Requirement of resources is
analyzed in systematic and strategic manner which supports ion making budget
and doing financial estimations. Assessment of resource expenditure is done in
similar way as assessment is done for other expenditures. Estimation about
requirement of technical, raw material, resources related to hardware and
software and manpower inventory is collected by making dependent and
independent work groups. Moreover budgets of enterprise are prepared by
allocating resources in optimum manner and overall goals and objectives of
businesses are considered while making resource expenditure.
All the staff members that are working at top management level, middle
management and lower management level are provi9ded details about strategic
goals that are set in the business. All the departments working in the corporation
are asked for giving details about requirement of resources by them and it aids in
making proper resource expenditures. Procedures in the Primark company are well
designed which assist in allocating the resources in proper manner. Moreover
budget complexity and cycle time are reduced and streamlining is done for
collecting budget information, making allocations decisions and communicating
final strategies in less amount of time. Standardize budgeting method is used and
activity based budgeting is done. It aids in controlling and minimizing number of
budgets that are needed and it also helps in minimizing the amount of details that
are included in the reports for developing budgets. Primark company also uses
information technology tools for automated budgeting and facilitating work flows.
All the procedures and methods adopted supports in ensuring that resource
expenditure is realistic.
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Activity Some basic budget fundamentals
Suggest your pro’s and con’s on these suggestions
Add your own WORKPLACE suggestions
Suggested Your pro’s Your con’s
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Keep resource purchases
in line with the rate at
which the overall business
is growing.
Would you consider a
request for new resources
at an equivalent say, to
inflation, when the rest of
the business is growing
rapidly?
No I would
not
recommend
for new
resources at
an equivalent
when the rest
of the
business is
growing
It is a non risky idea and
it involves dangers and
some business
associated risks are
there
Maybe seriously consider
a resource budget
purchase that focuses on
a low-priority part of the
business.
It will aid in
saving overall
investment
cost of
organisation
It is a time consuming
process.
Detail areas such as,
organisational goals which
the proposed resources
will support and how,
exactly, it will support
them.
Overall goals
and long term
objectives of
business
Short term goals are
complex and difficult to
accomplish
Present a resource
budget proposal that has
significant support from
the relevant business
departments or senior
managers.
It aids in
carrying out
required
function in
proper
manner
It requires strategical
approach and time to
prepare proper plans
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Detail reports or
endorsements from key
people supporting the
proposed resource
acquisition.
All the
documents
were
prepared in
proper mode
There is need to use
more effective resources
for carrying out business
functions.
RESOURCE EXAMPLES
PROVIDED
Human resources
Location/premises
OHS resources
Plant/machinery
Raw materials
Refurbishment
Staff amenities
Stock and supplies
Storage space
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Technological
equipment/software
Training materials
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Activity 1D
Objective To provide you with an opportunity to present recommendations on resource
requirements in the required format, style and structure using relevant business
equipment and technology.
Activity Discuss in pairs or in small groups;
Many variations on a 'format' to present recommendations are
available.
Your Recommendations :- relevant business equipment like
computers, fax machines and telephones will be used for
preparing resource requirements. All the equipments assisted in
properly completing the desired objectives. However printers were
running slow and due to this problems were faced. Computers
supported in data storage and vast amount of information was
saved in it. There was requirement of using internet for doing
resource requirement but due to slow speed of internet some
issues were faced and it created problem in making use of internet
on computers.
1 Cost is unavoidable
as it vary necessary
to do resource
allocation
Why is this cost
unavoidable?
2 it is an unavoidable
cost so there is no
alternative option
available for buying
equipment.
Are there any
alternative options to
achieve the purpose
that this cost
achieves?
3 There are various
benefits that have
been incurred
through this cost.
When operations of
the business are
performed in effective
manner it supports in
GAINING HUGE
PROFITABILITY
What are the direct
benefits incurred
through this cost?
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AND FINANCIAL
REVENUES OF
BUSINESS.
4 THERE ARE
VARIOUS
BENEFITS THAT
CAN BE REAPED
FROM THIS COST
AND IT INVOLVES
SAVING OVERALL
INVESTMENT COST
OF ORGANIZATION.
Are there any indirect
benefits that stem from
this cost?
5 all the stakeholders
of the business will
get benefited from
this investment cost.
Employees and
consumers and other
stakeholders such as
shareholder and
other people will be
accomplished. Who will benefit?
6 monitoring will be
done and overall
investment cost has
been reduced.
When will the benefits
realise?
7 the cost will be
utilized in a time
period of three
months
Provide timeline of how
the cost will be utilised
8 The cost will lead to
other follow up costs
such as managing
inventory cost and
cost of hiring
enmployees for
carrying out desired
Will the cost lead to
any other follow up
cost?
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work
9 the cost will aid in
saving overall
investment cost of
the corporation.
Will this cost lead to
savings on any existing
cost?
10 this time is
recurring cost as
there is do this
process.
Is this cost one time or
recurring?
11 when there is
need to repeat the
overall procedure
than it comes in the
category of recurring
cost. If recurring, when?
12 this cost is one-off
cost
Is this cost one-off, or
part of a bigger cost
estimate? If so, provide
details
Comments
Finance Department
RECOMMENDED
yes NOT 
Comments
Decision Maker APPROVED yes Not 
Comments / Instruction
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Activity 2A
Objective To provide you with an opportunity to acquire physical resources and services
in accordance with organizational requirements.
There are various types of purchasing options that can be used in PRIMARK
company for purchasing resources and there are some advantages and
disadvantages associated with these options-
Direct negotiation :- Negotiation is defined as procedure in which two or more
parties determine purchasing conditions. There are some advantages
associated with this option as seller and purchaser makes face to face
bargaining with each other.
Direct purchasing :- In this option advantage is there that required material
can be purchased directly from the seller. In addition to this there are some
disadvantages associated with purchasing a particular product. It is a time
consuming process and if seller is situated at longer distance than it becomes
difficult for buying required product.
Electronic trading :- It is a vary effective medium that is used for purchasing a
product through online medium and it saves times and cost of enterprise for
going in far market areas for purchasing a product. Moreover there are some
risks and damages that are associated with purchasing products through E-
trading mode.
Invitation of open or select tenders :- This is the most effective medium for
buying products and it aids in purchasing required commodities in reasonable
price. It is a type of competitive bidding in which large number of suppliers
offer products and purchaser gets advantage for getting the required product
at reasonable price due to competitive price offered by different suppliers.
Primark group offers wide variety of clothing products for its consumers and it
is required that necessary raw material should be purchased in proper
quantity. Various methods suggested above will aid in buying required raw
material for the enterprise in successful manner. However there is need to
buy machinery and other equipment's and tools for carrying out the desired
manufacturing operations of the business.
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Activity In pairs, small groups or individually consider the following:
Your workplace
Purchasing
Strategies
Who is Involved? How is it
conducted?
Centralised
purchasing -
It is the most
effective strategy
that is used for
purchasing large
amount of
inventory. Overall
cost of purchasing
reduces and it aids
in buying raw
material for
manufacturing
cloths and buying
stock of
equipments that
will be used for
This is the most
commonly used
method that is
being used for
buying
equipments and
other raw material
in the
organisation.
Preferred suppliers
are identified and
different
categories are
decided in which
all the suppliers
are kept. Plans are
made for
purchasing
different types of
products and it
aids in taking
better decisions
for the business. T
aids in reducing
the risks that are
associated with
buying products
from a single
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making products. source of
suppliers.
Activity 2B
Objective To provide you with an opportunity to check resources to ensure quality and
quantity are in line with service agreements, allocate resources promptly to
enable achievement of workgroup objectives and ensure consultation with
individuals and teams on allocation of resources is participative and is
conducted using appropriate interpersonal skills.
Activity  Check resources to ensure quality and quantity, in line
with service agreements
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 Allocate resources promptly to enable achievement of
workgroup objectives
 Ensure consultation with individuals and teams on
allocation of resources is participative and is conducted
using appropriate interpersonal skills
Individually, in pairs or in small groups, conduct a series of
activities to demonstrate to the instructor your understanding
and ability to:
 Check resources
 Allocate resources
 Ensure participative consultation
Requirement Demonstrate Instructor
comments
Check resources
clothing material
fabric for making
cloths.
Machinery and
other equipments
textile machinery
threads
technical
equipments such as
computers, printing
machines and fax
machines as
telephones.
Stationary,
registers and other
paper documents.
Different types of
resources are required
for carrying out desired
functions of business in
successful manner. All
the material is
purchased from reliable
suppliers and required
material supports in
meeting the
requirements. All the
technical instruments
have been purchased
from authentic and
reliable sources and
branded equipments
have been purchased.
Suppliers who provide
fabric of superior quality
are selected for buying
the fabric products.
Moreover negotiation
process is used for
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buying textile
machinery and other
machinery and
equipment's.
Allocate resources
All the resources
will be allocated in
optimum manner as
per the planning
done in estimating
budgets. Fabrics,
threads and
machinery will be
allocated to
manufacturing
department
moreover stationary
such as registers,
pens and other
material will be
distributed as per
the requirements
sent by all the
departments.
Finance department
Resources will be
allocated in optimum
manner as per the
planning and strategies
made by top
management. It will aid
in accomplishing
desired operations of
business in successful
mode. Moreover all the
departments have sent
their respective
requirements and on
the basis of that
resources were
purchased in the
enterprise. Moreover all
the purchased inventory
was stored in stock and
every department was
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needs papers and
other documents
for preparing
budgets and
keeping record of
all the material that
is used in the
organisation.
Moreover storage
and warehouse
department needs
stationary for
keeping record of
stocks and
supplies. Line
managers also
needs record books
for keeping record
of day to day
operational
activities of the
business.
Machinery tools
and other
equipments are
used in
asked to place their
orders for required
material on day to day
basis. Store manager
checks for availability of
required material and if
it is available than
required material is sent
to respective
departments.
Furthermore all the
resources that were
purchased aided in
meeting the necessary
requirements and
overall organisational
activities were
performed in successful
manner by making use
of these resources.
Ensure participative
consultation
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all the staff
members of the
organisation were
invited for taking
part in decision
making process
and it aided in
involving effective
participation of all
the staff members
in the resource
allocation process.
Open discussion
sessions were
organised in the
enterprise in which
all the staff
members were
asked about their
views on existing
resources
allocation process.
Work-groups were
organised in
company and they
took suggestions
from workers on
various amenities
required by them.
Participative
consultation used in
organisation aids in
doing proper allocation
of resources in optimum
manner. In addition to
this participative
consultation aided in
resource distribution in
optimum manner.
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Activity 3A
Objective To provide you with an opportunity to measure effectiveness of resource
planning and assess against actual costs, identified shortfalls and surpluses.
Activity Individually, in pairs or in small groups, conduct an activity
from within your WORKPLACE which identifies and measures
the effectiveness of resource planning, and assesses that
planning against actual costs, identified shortfalls and
surpluses
Use a WORKPLACE example of a resource:
 Details of resource/s you selected
 Details of assessment
 Final conclusions
resource planning done in the Primark group aided in meeting
the required objectives of business in effectual manner.
RESOURCES MEASURE EFFECTIVENESS
HUMAN RESOURCE RESOURCE PLANNING WERE
SUCCESSFUL AND REQUIRED
MANPOWER INVENTORY WAS
HIRED IN THE COMPANY.
RESULTS HAVE BEEN FAVORABLE
AND TALENTED AND SKILLED
WORKFORCE WAS GAINED IN THE
COMPANY.
FINANCIAL
RESOURCES
ESTIMATION WAS MADE FOR
PURCHASING THE NECESSARY
RESOURCES IN THE COMPANY.
ALL THE RESOURCES WERE
PURCHASED AGAINST THE SET
FINANCIAL TARGETS AND MET
APPROXIMATE ACTUAL COST
ESTIMATED FOR PURCHASING
INVENTORY.
EQUIPMENTS USED VARIOUS TYPES OF TECHNICAL
INSTRUMENTS SUCH AS
COMPUTERS, MACHINERY,
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EQUIPMENTS AND TOOLS HAVE
BEEN USED.
Activity 3B
Objective To provide you with an opportunity to develop and implement methods of
monitoring resource use to enable timely and accurate reporting against
business and operational plans.
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Activity In groups or individually, conduct an activity from within your
WORKPLACE which demonstrates methods of monitoring
resource use to enable timely and accurate reporting against
business and operational plans
Use a WORKPLACE example of a resource.
Details of method you selected:- It is vital that proper
monitoring of operational activities should be done. Check
list method was used for achieving this objective.
Details of the processes
In this method check list is prepared in which all the
necessary steps that are required to be used are mentioned.
It aids in doing proper monitoring and assessment of
different procedures that is being used in business.
Final conclusions
this method proves vary effective in getting required results
and doing proper monitoring of resources against business
and operational plans.
Comments by instructor
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Page 42 of 49

Activity 3C
Objective To provide you with an opportunity to identify improvements in resource
planning through consultation and feedback, and implement in accordance
with organisational requirements.
Activity Complete in pairs, individually or in small groups
Using the example templates A, B and C, complete these
using a WORKPLACE example how to identify improvements
in resource planning through consultation and feedback, and
implement in accordance with organisational requirements
there are different types of methods that can be used for
making improvements in existing processes and resource
planning. The methodologies which can be used includes
customer response data and it can be collected by sending
feedback form to them. Use of advanced technology can be
taken for sending feedback forms to consumers. In addition to
this employee data can also be gathered which will support in
making significant improvements in weak performing areas of
the business.
Resource sector Positive feedback Negative feedback
Human resource Number of
employees available
with the organisation
are sufficient and
available for
completing desired
goals of the
business.
There is need for
hiring more number
of employees for
carrying out required
business function.
Recommendations :- recruitment process can be organized in
the company for carrying out desired functions. Moreover
training and development program can be organized for
making improvements in capabilities and skills of the staff
members.
Page 43 of 49

Page 44 of 49

Activity 3D
Objective To provide you with the opportunity to maintain records concerning
equipment and resource purchases in accordance with organisational
requirements.
Activity Discuss in pairs, individually or in small groups.
Maintain records concerning equipment and resource
purchases, in accordance with organisational requirements
Using an example from your WORKPLACE, detail the
information used to maintain records concerning equipment
and resource purchases, in accordance with organisational
requirements
Provide details
Asset name Description
Fabric It is purchased from authorised
suppliers
Machinery Tenders were done for buying
machinery equipments that
were used in the company
Stationary It was purchased for doing
record keeping procedures of
the company and all the
required material were
purchased from local suppliers.
Page 45 of 49

Comments from instructor
Skills and Knowledge Activity
Objective To provide you with an opportunity to demonstrate your knowledge of the
foundation skills, knowledge evidence and performance evidence.
Activity Complete the following individually and attach your
completed work to your workbook.
The answers to the following questions will enable you to demonstrate
your knowledge of:
 Monitor resource usage
 Maintain records of resource requirements and usage
 Calculate costs and expenditures in relation to use and
maintenance of business resources
 Acquire and allocate physical resources and services to
team members
 Consult and communicate with individuals and teams about
acquiring and using resources
 Monitor, review and report on resource use acquisition,
allocation, use and procedures
 Follow organisational policies and procedures in relation to
Page 46 of 49

business resource acquisition and monitoring
 Reading skills
 Writing skills
 Oral communication skills
 Numeracy skills
 Navigate the world of work
 Interact with others
 Get the work done
 Describe the functions of business equipment used in an
organisation and identify common faults
 Identify organisational policies, plans and procedures in
relation to business resource acquisition and monitoring.
Answer each question in as much detail as possible,
considering your organisational requirements for each one.
1. What procedures and protocols are in place within your
own organisation that should be considered throughout
the process of coordinating business resources?
2. What business equipment is used within your
organisation? Outline the functions of this equipment and
give examples of common faults associated with them.
3. Get into groups (4 or 5). It is your responsibility to
coordinate the business resources within your
organisation.
Discuss:
How you will determine the resource requirements.
The processes you will use to acquire and allocate
resources.
The methods you will use to monitor resource allocation
and usage.
How you will report resource allocation and usage.
4. Using the information discussed within your group,
produce any relevant documents that will be needed whilst
coordinating the business resources. These documents
should be in line with your organisation’s requirements.
Print and attach a copy of the documents.
5. Give an example of a problem that may occur when
coordinating business resources. How would you rectify
this?
Page 47 of 49

Major Activity
Objective To provide you with an opportunity to demonstrate your knowledge of the
entire unit.
Activity This is a major activity – your instructor will let you know whether you will
complete it during class or in your own time.
Attach your completed answers to the workbook.
You must individually, answer the following questions in full to show
your competency of each element:
1. Determine resource requirements
2. Acquire and allocate resources
3. Monitor and report on resource allocation and usage.
1. What may the resource requirements within your
organisation include? How would you determine these
resource requirements?
2. What are the benefits of individuals and workgroups
contributing to the identification of resource
requirements?
3. How can you ensure that the resource expenditure is
realistic and uses the budget efficiently?
4. It is your job to present the recommendations on resource
requirements. What business equipment and technology
will you need to use?
5. What are the methods used for acquiring physical
resources and services within your organisation?
6. Design a simple checklist that could be used within your
own organisation for checking the quality and quantity of
resources against the service agreements.
7. What can help when trying to allocate resources promptly?
8. What interpersonal skills should be used when consulting
about allocation of resources?
9. Outline the ways effectiveness of resource planning is
measured within your own organisation. What may affect
effectiveness?
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10. What methods are used to monitor resource use within
your own organisation?
11. How can you identify improvements in your resource
planning?
12. What records may need maintaining? Choose one of your
examples. How is this maintained within your own
organisation?
Comments:
Comments will be
provided in ACCIT
Moodle
Result: Satisfactory  Not Satisfactory
Student Declaration:
I declare that I have been assessed in this
unit, and I have been advised of my
result. I also am aware of my appeal
rights.
Signature:
Date:
Assessor:
I declare that I have conducted a fair,
valid, reliable and flexible assessment
with this student, and I have provided
appropriate feedback
Signature:
Date:
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