Author: Project Management Plan for Implementation of Human Resource Information System in Lincraft Australia Pty Ltd

[Lincraft Australia Pty Ltd]
Project Management Plan
[Implementation of Human Resource Information System (HRIS) in
Lincraft Australia Pty Ltd]
Author: [Please fill]
Date: [20200304]
Version: [V1.1.1]

[Implementation of HRIS]
Document Control
Document location
Location
Please fill the document location
Author
Position Name Contact no
Please fill Please enter your name Please fill
Stakeholders and other contributors
Position Name
Project Manager Please enter your name
Business Analyst Darcy Martin
Team Lead Brain Barmett
Developer Rory Martin
Revision history
Version Issue date Author/editor Description/Summary of changes
V1.1 06-03-2020 Darcy Martin Change in the project scope
V1.2 18-03-2020 Brain Barmett Change in the project schedule
Reviewed by
Version Issue date Name Position Review date
V1.1 08-03-2020 Darcy Martin Business Analyst 11-03-2020
V1.2 15-04-2020 Please enter your
name
Project Manager 20-04-2020
V1.3 18-05-2020 Rory Martin Developer 20-05-2020
Approvals
Version Issue date Name Position Approval date
V1.1 08-03-2020 Darcy Martin Business Analyst 25-03-2020
V1.2 15-04-2020 Please enter your
name
Project Manager 19-04-2020
Related documents
Document Location
Project Management Plan Please fill the document location
Project Management Plan Template v1.1 Page 2 of 25

[Implementation of HRIS]
Table of Contents
1 DOCUMENT PURPOSE........................................................................................................................... 4
2 PROJECT INFORMATION....................................................................................................................... 4
2.1 Key Contacts........................................................................................................................................... 4
2.2 Project Background................................................................................................................................. 5
3 PROJECT DEFINITION............................................................................................................................ 5
3.1 Project Objectives................................................................................................................................... 5
3.2 Project Scope.......................................................................................................................................... 5
3.3.1 Inclusions 5
3.3.2 Exclusions 5
3.3 Assumptions........................................................................................................................................... 5
3.4 Constraints.............................................................................................................................................. 5
4 APPROACH.............................................................................................................................................. 6
4.1 Deliverables............................................................................................................................................ 6
4.2 Project Organisation Structure................................................................................................................ 6
4.3 Roles and Responsibilities...................................................................................................................... 7
4.4 Project Stages......................................................................................................................................... 7
5 GOVERNANCE AND REPORTING.......................................................................................................... 8
5.1 Governance Structure............................................................................................................................. 8
5.2 Reports................................................................................................................................................... 8
6 PROJECT CONTROLS............................................................................................................................ 8
6.1 Schedule & Dependencies Management................................................................................................ 8
6.2 Financial Management............................................................................................................................ 9
6.3 Risk Management................................................................................................................................... 9
6.4 Issue Management.................................................................................................................................. 9
6.5 Quality Management............................................................................................................................. 10
6.6 Change Control..................................................................................................................................... 10
6.7 Resource Management......................................................................................................................... 10
6.8 Stakeholder Management..................................................................................................................... 10
6.9 Communications Plan........................................................................................................................... 11
6.10 Lessons Learnt.................................................................................................................................... 11
7 REFERENCES........................................................................................................................................ 12
8 APPENDIX A: PROJECT SCHEDULE................................................................................................... 13
9 APPENDIX B: RISKS............................................................................................................................. 16
10 APPENDIX C: QUALITY MANAGEMENT PLAN...................................................................................17
11 APPENDIX D: DATA MIGRATION PLAN.............................................................................................. 18
12 APPENDIX E: TESTING STRATEGY & APPROACH............................................................................19
13 APPENDIX F: RESOURCE MANAGEMENT PLAN...............................................................................20
14 APPENDIX G: IMPLEMENTATION PLAN............................................................................................... 22
14.1 Business Requirements Quality Assurance Checklist.........................................................................22
15 GLOSSARY............................................................................................................................................ 24
Project Management Plan Template v1.1 Page 3 of 25

[Implementation of HRIS]
1 Document Purpose
The project management plan is approved document defines how the project is initiated, executed and
monitored. The purpose of this document is to provide details on the selected project on implementation of
Human Resource Information System (HRIS) in Lincraft Australia Pty Ltd. The project management plan
document describes each phase of project from project initiation to project closure (Li, Xu, & Zhang, 2017).
Figure 1: Project Phases of Project Management
(Source: Li, Xu, & Zhang, 2017, pp-661)
2 Project Information
Project name Implementation of Human Resource Information System (HRIS) in
Lincraft Australia Pty Ltd
Project ID 123
Project Manager Please enter your name
Project Sponsor John Smith
Project SharePoint site (link): https://studproj.sharepoint.com/sites/Myproject/Lists/HRIS
%20Implementation%20Plan/AllItems.aspx
2.1 Key Contacts
Project role First name Last name Phone
Project Manager Please fill Please fill Please fill
Business Analyst Darcy Martin 61-67890389
Team Lead Brain Barmett 68-49028938
Developer Rory Martin 65-69027034
Project Management Plan Template v1.1 Page 4 of 25

[Implementation of HRIS]
2.2 Project Background
The project plan is based on implementing HRIS in Lincraft Australia Pty Ltd. With help of this system, the
business is accessed to the technological advances and will allow to ease the employee management by
means of using the payroll system. By integration of this system, Lincraft is capitalized the cost savings as
well as increasing efficiencies by eliminating the human errors and risks linked with the manual payroll
system. The benefit of this project is focused on reduction of cost and increased in business efficiencies with
high employee satisfaction.
3 Project Definition
The business case of this project is to select a vendor as well as implement HRIS solutions to help in
managing the human capital of Lincraft Australia Pty Ltd. The company is the line of business included retail
sale of the supplies, patterns and fabrics. As the business is continued to grow as well as expand, the
solution will help the business to grow more in the Australian market. In order to resolve the human
challenges, Lincraft will locate the HRIS solutions from the vendors with best meetings with the project
requirements as well as goals. Before starting the project plan, the project team will conduct a risk analysis
for establishing the project risks (Kerzner, 2017). The scope of this project is reviewed to make sure that
alignment of project goals as well as objectives are established by the project stakeholders and project
sponsor.
3.1 Project Objectives
The objective of the project is to:
 To implement the HRIS system by providing managerial as well as economic benefits
 To reduce headcount of the employees and achieve monetary savings process
 To provide up-to-date information available about the project employees
 To reduce data entry errors and mistakes allowed the employees to perform better business work
 To reduce paperwork as well as allow an employee goal settings
3.2 Project Scope
The project scope of implementing HRIS solution is facilitating the workflow, improvement over the business
efficiency as well as store and collect the information. The main scope of this solution is to track data, payroll
purpose as well as accounting functions in the business.
3.3.1 Inclusions
The following items are included in the scope of the project:
 Implementation of HRIS system for accommodating growth of the business
 Centralizing HR as well as payroll functions
 Using the technology for increasing productivity and customer satisfaction
3.3.2 Exclusions
The following items are excluded from the scope of the project:
 Training of the employees to use the proposed system
 Integration of existing data in the centralized system
3.3 Assumptions
The following assumptions are made with regards to the project:
 It is assumed that the project will take a total budget of $59,960 and three months of timeframe.
 It is assumed that the project will require funding.
 The project team members should take decisions regarding the project work.
3.4 Constraints
The following restrictions and limitations have been identified for the project:
 Time constraints as the project will be completed on time.
Project Management Plan Template v1.1 Page 5 of 25

[Implementation of HRIS]
 Budget constraints due to sudden addition of the project expenses to the project cost items.
 Scope constraints due to sudden change in the requirements of project client.
4 Approach
In order to implement right HRIS system, it is required to determine project approach to evaluate the solution
against the business requirements and needed HR functions defined for the project planning. The systematic
project management approach helps the project team to achieve benefits from the implementation and
provide sustainable solution to the project client. The procedures used to successfully implement HRIS
solutions for the business are:
 Planning and defining the objectives behind implementation of solution
 Involving project stakeholders to manage the solution
 Creating a project team (Heagney, 2016).
 Evaluation of HRIS options
 Creating a process map for the implementation
 Execute the implementation plan
 Post live training (Fleming & Koppelman, 2016)
 Testing of the HRIS solution
4.1 Deliverables
 Project management plan
 Training documents
 Documented system need analysis
 HRIS technology analysis
 Configuration of the system
 Data migration completion
 Implementation review documents
4.2 Project Organisation Structure
Figure 2: Project Organization Structure
Project Management Plan Template v1.1 Page 6 of 25CEO
CEOIT Manager
IT ManagerDeveloper
DeveloperTeam Lead Team LeadTester
TesterAccounting
Manager
Accounting
ManagerHR
Manager
HR
ManagerProject
Board
Project
BoardBusiness
Sponsor
Business
SponsorBusines
Analyst
Busines
AnalystProject
Manager
Project
Manager