Toys Management System

Running head: Systems Analysis and Design
SYSTEM ANALYSIS AND DESIGN
Name of the Student
Name of the University
Author Note

1SYSTEMS ANALYSIS AND DESIGN
Abstract
This report is based on system analysis and design of Toys management system. The below
assignment covers the introduction of this project, time management plan, TO-BE process,
Comparing “As IS” and “TO-BE” process, suggesting a network, software testing, training
and system change over. After completing this project, a person can get a complete idea of
system design and analysis of Toys management system.

2SYSTEMS ANALYSIS AND DESIGN
Table of Contents
Introduction:...............................................................................................................................3
Time Management Plan including WBS....................................................................................3
TO-BE process:..........................................................................................................................6
Comparing “AS IS” and “TO BE” Process................................................................................6
Physical and Logical Network...................................................................................................7
Testing:.......................................................................................................................................7
Training:.....................................................................................................................................7
System Changeover....................................................................................................................8
Report to Top Management.......................................................................................................8
Conclusion:................................................................................................................................8
Bibliography:..............................................................................................................................9

3SYSTEMS ANALYSIS AND DESIGN
Introduction:
Mr. and Mrs. Toys want to implement an information system that can automate many
works. The old system is manual-based; to increase the work efficiency, they are
implementing a new system. In this report, the system analysis and design of this system are
defined. In the existing system, a staff member named Janice taking phone calls and note
down every customer information. After getting information, Janice searches for a product
and pack the merchandise and sends it to the customer. The new system will automate this
process and eliminate the challenges. This report can produce a detailed overview of the
organization’s project plan. The time management plan can describe how much time is
required to complete tasks within a development phase. WBS can produce the work break
down the structure of projects. To-BE process can provide a work process that can be
happened when the project development is completed. The comparison of AS IS and TO BE
is provided in this report. The network is one of the essential parts of this project. Most of the
time, this system will be dependent on the net. Network security is one of the important
aspects of these projects. Different testing method and the employee training process is
described in this project. System changeover can increase the productivity of the
organization.
Time Management Plan including WBS
The work break down the structure of this projects is provided below:

4SYSTEMS ANALYSIS AND DESIGN
The time management plan for this project is provided below:
Task Name Duration Start Finish Resource Names
Information System for Toys
Management
27 days Mon 3/9/20 Tue 4/14/20
Planning and Requirement
Analysis
6 days Mon 3/9/20 Mon 3/16/20
Meeting with Management
and Staff
2 days Mon 3/9/20 Tue 3/10/20
Owner, Project
manager,System
analyst
Creating project plan 2 days Wed 3/11/20 Thu 3/12/20 System analyst
Build a budget for the project 1 day Fri 3/13/20 Fri 3/13/20
Owner,Project
manager
Approval from the owners 1 day Mon 3/16/20 Mon 3/16/20 Owner
Defining Requirements 10 days Tue 3/17/20 Mon 3/30/20
Identification system type 5 days Tue 3/17/20 Mon 3/23/20 Project manager
Identification name of the
system
1 day Tue 3/17/20 Tue 3/17/20
Project
manager,System
analyst
Hire Software Analysist 3 days Tue 3/24/20 Thu 3/26/20
Owner,Project
manager
Hiring of software analysist 2 days Fri 3/27/20 Mon 3/30/20 Owner

5SYSTEMS ANALYSIS AND DESIGN
who will be looking after the
requirements
Building or Developing the
product
6 days Tue 3/31/20 Tue 4/7/20
Automate ordering system 3 days Tue 3/31/20 Thu 4/2/20 Software developer
Automate customer payment
system
3 days Fri 4/3/20 Tue 4/7/20 System analyst
Automatically Record
customer information
3 days Fri 4/3/20 Tue 4/7/20 Software developer
Developing the Product 1 day Wed 4/8/20 Wed 4/8/20
Choosing programming
language
1 day Wed 4/8/20 Wed 4/8/20 Project manager
Choosing database system 1 day Wed 4/8/20 Wed 4/8/20
Software
developer,System
analyst
Testing the Product 2 days Thu 4/9/20 Fri 4/10/20
Functional Testing 1 day Thu 4/9/20 Thu 4/9/20 Software tester
Non-Functional Testing 1 day Fri 4/10/20 Fri 4/10/20 Software tester
Deployment in the Market and
Maintence
2 days Mon 4/13/20 Tue 4/14/20
Deploy code to test servers 1 day Mon 4/13/20 Mon 4/13/20 Software developer

6SYSTEMS ANALYSIS AND DESIGN
Publish system 1 day Tue 4/14/20 Tue 4/14/20 Software developer
TO-BE process:
A TO-BE process can provide the future state of this business. With the help of a time
management plan and WBS, this diagram can how the business process will work in the
future. Those changes can be seen in the term of technology, or it can be in the future
business process. The TO-BE process for this project is given below:
Figure 1: To-Be diagram for Toys management system
(Source: Created by author)

7SYSTEMS ANALYSIS AND DESIGN
Comparing “AS IS” and “TO BE” Process
This section of this report provides the details comparison between AS is a process
and To-be process. As is a process that can define the current state of the business process
model. On the other hand, to be processed can provide the future state of the business
process. To understand the As-is process (Araújo et al. 2017), everyone needs to understand
this process. There are many ways to understand this process. The means are observation,
questionnaire, project team, and interview.
The AS-IS process can provide the “current state” of the business. It can show every
business process before the system change over or any system improvement. For the system
improvement, the organization needs the diagram of both processes AS-IS and TO-BE. AS-
IS process can clearly provide an accurate view of the current system; this part is one of the
essential processes for the understanding of how a business process can be an improvement.
After determining the process flow, a software analyst or business owner can analyze the AS-
IS diagram and provide proposed several improvements (Araújo et al.2017). At that time,
they need to develop another diagram that can provide the to-be state. There are several
advantages to the new to-be map. It will help to implement the new requirements.
Physical and Logical Network
The logical topology can provide how a device can appear to a user while a physical
topology can provide how they are internally connected with the help of cables and wires. As
an example, Ethernet network use hubs instead of switches. In the logical topology, every
node is connected. Logical topology is the higher level of physical topology. A user can
relate data logically way by a data name. But every data physically allocated on the disks. As
an example, in this business, to identify which customer order, how many they order, and

8SYSTEMS ANALYSIS AND DESIGN
what they order. It is the physical organization, and they have customer names, toys, and
quantity.
According “To Be” diagram, star topology is appropriate. Star topology is a physical
network (Akande, Fidge and Foo, 2017). This topology for a local area connection. All nodes
are connected to the main connection point, such as a hub or a switch. A start topology used
more cable than a bus. The benefit of this topology is during system failure, it will down only
one node. The main hub can control every node. The central hub is fast, and it connected with
the computer (Raza, Samineni and Robertson 2016). This type of network can eliminate
many problems. With this topology Toys business can eliminate many challenges.
Testing:
Information system testing is one type of testing that can ensure the quality of the product
(Jan et al. 2016). The main purpose of this testing is to evaluate the entire system
specification.
White box testing is appropriate in this scenario. The white box is a testing method
where it can test internal design. A software tester or developer can see the codes while
testing. By testing this software, usability, strengthening, security can be increased (Jamil et
al.2016). The term “white box” is used because it shows in the box shapes. This testing
method can determine the inner application.
Training:
Most of the people need the training to use this system. Mr and Mrs Toys and their
employee Janice need the training to use the system. The list of the training program is
providing below:
 Project management.

9SYSTEMS ANALYSIS AND DESIGN
 Account management.
 Sales management.
 Payment management.
System Changeover
Replace old hardware systems with new:
The new system automatically performs many tasks. To implement new system owner
requires to change hardware.
Replacing business procedures
The business process needs to be changed to use the new system. The new system
offers many features that required new business procedures.
Training user:
To use the new system, most of the user needs training.
Report to Top Management
This study has developed a time management plan for Mrs. Toys. Apart from the time
management plan, this project also developed an “AS-IS” process that can provide the current
state of the system and how an organization can improve the system is defined in the TO-BE
process. The comparison between AS-IS and TO-BE processes help the authority to capture
the current difference state and future state. Proposes networking topology is defined in the
physical and logical network. The testing of the system and employee training needs to be
done to manage and use the new information system. By using the system changeover plan,
Mrs Toys can efficiently deal with the system changeover.

10SYSTEMS ANALYSIS AND DESIGN
Conclusion:
This report has analyzed system analysis and design for Toys management system. At
the first of the report, it explains the time management plan with WBS, comparing the “To
be” process and “as is” process. After reading this project, a person can identify what
network system is best for this system, testing, training, and system change over method.

11SYSTEMS ANALYSIS AND DESIGN
References:
Akande, A., Fidge, C. and Foo, E., 2017. Limitations of passively mapping logical network
topologies. International Journal of Computer Network and Information Security, 9(2).
Alliance, N.G.M.N., 2016. Description of network slicing concept. NGMN 5G P, 1, p.1.
Araújo, C.S., De Toledo, L.B., Mendes, L.A.G. and Cunha, S.G.T., 2017. Modeling the “AS-
IS” product development process: lessons learned from a practical experience in the
aerospace industry. Product: Management & Development, 1(1), pp.69-78.
Jamil, M.A., Arif, M., Abubakar, N.S.A. and Ahmad, A., 2016, November. Software testing
techniques: A literature review. In 2016 6th International Conference on Information and
Communication Technology for The Muslim World (ICT4M) (pp. 177-182). IEEE.
Jan, S.R., Shah, S.T.U., Johar, Z.U., Shah, Y. and Khan, F., 2016. An innovative approach to
investigate various software testing techniques and strategies. International Journal of
Scientific Research in Science, Engineering and Technology (IJSRSET), Print ISSN, pp.2395-
1990.
Raza, M., Samineni, V. and Robertson, W., 2016, May. Physical and logical topology slicing
through SDN. In 2016 IEEE Canadian Conference on Electrical and Computer Engineering
(CCECE) (pp. 1-4). IEEE.
Turner, V., Abrahams, R.D. and Harris, A., 2017. The ritual process: Structure and anti-
structure. Routledge.