Challenges in Project Execution

This report discusses the challenges faced during project execution, including lack of clear goals, communication issues, and risk analysis. It provides insights on project management, risk analysis, stakeholder analysis, and more.

PROJECT
MANAGEMENT

INTRODUCTION...............................................................................................................................2
MAIN BODY.......................................................................................................................................2
CONCLUSION..................................................................................................................................13
REFERENCES..................................................................................................................................14

INTRODUCTION
For conducting overall project in successful manner, it is essential for project manager
to coordinate as well as complete each and every activity within appropriate manner.
Moreover, project management can be explained as procedure task and activities so that
project will be finished within required duration and in cost effective manner. This report is
totally based on assumption as in this report project of ABC Plc. Will manage. Respective
organization want to improve their Information technology system through implementing
cloud computing in their working. For this purpose, they handle their IT project to LMN
Company. Moreover, respective report consist detail information related to project
management plan which include time, cost, risk and several other factors.
MAIN BODY
Overview of project – This project is related of launching advanced Information
Technology services such as cloud computing with this business process. Within this project
company of client is ABC Plc. As they want to do update within their business services.
Thus, this business project assigned by ABC plc to LMC Company as well as estimated cost
for this project is approx. 50000 pounds. For project management purpose deadline is given
to client company i.e., LMC Company which is 6 months. Thus, project is required to be
finished within provided deadline.
Project management plan - Project management include planning as well as
organizing resources of company for moving specific task, event or duty for completion. In
addition to this, it includes one-time project, on-going activities as well as resource
management which are personnel, technology, intellectual property, finance and several
other. Moreover, project management provide assistance in keeping everything smooth, on
time as well as within decided budget. Along with this, project management plan is each and
every members of project team because it is like blue print of every activities of project. In
relation of respective company project related details are mention below :-
 Time – This one of the key element of a project management plan which states that
estimated time to complete a project. It becomes essential for a project manager to
complete the project in given time period. Eventually, success of a project depends on
this component. Herein, it is important to know that this is not only duty of project
manager to complete the project in time but also each department becomes liable to

finish their own assigned activities in given time frame. In the context of above XYZ
plc’s project, estimated time is around 6 months. Therefore, it becomes essential for
project manager to complete this project in 6 months. Any delay in this, may lead to
serval obstacles for above company as well as for client too.
 Cost benefit analysis – Cost-benefit analysis is a method employed mainly by
businesses that measures the amount of the advantages of the activity, such as
financial income, in an operation against the disadvantages, or expenses. The method
is often used when attempting to determine a course of action, and often includes
monetary values for expected revenues as well as opportunity costs in its
computations. In the context of above project, a detailed analysis of estimated cost has
been done in such manner:
Cost sheet for one unit:
Particulars
Unit/
hour
Cost per
unit/hou
r Total (£)
Project management
Project manager 4,00 15 6.000
Team members 6,00 2.5 15.00
Hardware
Printer 30 9.5 285
Desktop 50 24.5 1.225
Storage 15 15 225
System
integration/Developme
nt
Designing 150 15 2,250
Testing 2,00 20 4,000
Programming 5,00 40 20,000
Security 3,50 10 3,500
Employee expenses
Salary 150 40 6,000

Training 100 50 5,000
Total cost 49,985
The above-mentioned table indicates that estimated cost for this project is around
49985 pounds. This figure is nearly to 50k pounds. In this aspect, it is important for
project manager to keep the cost of operations lower as much as possible.
Estimated benefit: It is defined as a value that can be generated through a project in
upcoming time period. This depends on quality of project that how well a project is
completed. If a project is completed in an effective manner than there becomes a
strong possibility of higher return. In the context of above company’s project, the
estimated benefit is around 65000 pounds.
Cost benefit analysis: PV of estimated benefit / PV of estimated cost
In the context of above project, there are below mentioned data on the basis of that
value of cost benefit analysis is computed in such manner-
Estimated cost 49985 Pounds
Estimated benefit 65000 pounds
Cost of capital 10%
PV of estimated cost:
49985/ (1+10%)
= 45440.91 Pounds
PV of estimated benefit:
65000/ (1+10%)
= 59090.91 Pounds
Cost benefit analysis: 59090.91/45440.91
= 1.30

On the basis of above done cost-benefit analysis, this can be find out that project will
be viable for above company. It is so because value of cost benefit analysis is positive
and they may generate higher revenues in upcoming time period.
 Stakeholder analysis – The term stakeholder analysis can be defined as a systematic
process of identifying all interested parties of a project along with their need for
project. In this type of analysis, impact of each stakeholder on success of project is
evaluated in detailed manner. Herein, below a stakeholder analysis plan is prepared in
such manner that is as follows:
Name Department Internal/external Role/Impact Impact level
(High,
medium and
low)
Stuart Broad Owner Internal The role of
this
stakeholder is
to grant
permission to
start the
project. This
permission
can be given
by signing on
project charter
or document.
Higher
James
Anderson
Supplier External This
stakeholder
has a
significant
role. It is so
because any
fluctuation in
prices of
equipment
Medium

may lead to
increased cost
of various
kinds of
operation of
this project.
Chris Woke Project
manager
Internal This
stakeholder is
one of the key
stakeholder.
The role of
this
stakeholder is
to manage
overall
activities and
operations so
that project
can be
finished in less
time along
with in limited
cost of
operations.
Higher
Ben Stokes Finance
manager
Internal This
stakeholder
can affect to
success of
project. It is so
because
finance
manager has
an important
role to use
Medium

available
financial
resources in a
manner so that
project can be
completed in
given time
period.
Mark Wood Operation
manager
Internal This
stakeholder
has the role of
completing all
the tasks and
activities in a
proper manner
so that quality
of project can
be managed.
Along with
this
stakeholder is
responsible to
keep an extra
sight of eye
over project’s
progress and
task
compilation.
Medium
James Trade
well
Labor union External This
stakeholder
can also
impact to
project. It is so
because if
Medium

labor union
increase their
prices then
company may
face issue of
higher cost of
labor. Along
with any strike
by labor union
can also affect
to project’s
success.
 Risk – In completing a project, there can be a range of risks which need to addressed
during or before completing the project. Any delay in this process may lead to huge
financial loss to company or project. Basically, the term risk can be defined as
possibility of any unfavorable event that can affect progress of a project. In order to
overcome from risk in a project, managers prepare risk register.
Risk register is a form of document that categorize different types of risk in a
sequence in accordance of their impact. Along with in this register detailed
information about strategies is mentioned so that risk can be reduced. In the context of
above project, below a risk register is prepared that is as follows:
Risk Department Possibility Impact Cause Strategy to
overcome
Higher
cost
Finance 4 5 This type of
risk can
evolve in
above
project due
to many
reasons.
Such as
sudden rise
In order to
overcome this
type of risk, it
is essential
for project
manager to
acquire
needed
material from

in price of
material by
supplier or
failure of
any activity.
a supplier
who is
offering
goods at
lower cost as
compared to
others. This
can be done
by doing
proper
comparative
analysis of
prices of
different
suppliers.
Delay in
project
finishing
Operation 4 5 The reason
of this risk
can be
ineffective
management
by project
management
or unskilled
employees
who may
take longer
time to
complete a
simple
activity.
This type of
risk can be
reduced or
overcome by
effective
management
of all kinds of
activities and
operations by
project
manager. In
order to do
so, it is
essential for
project
manager to
hire more
skilled and
qualified

employees so
that they can
finish the
project in less
cost and time.
Improper
utilization
of
resources
Operation 5 4 This type of
risk can
occur in
above
project due
to lack of
monitoring
over
project’s
activity and
tasks by
operational
manager.
Due to
which,
employees
may reduce
their
efficiency to
finish the
project or
usage of
available
financial
and non-
financial
resources.
In order to
overcome this
risk, it is
essential for
project
manager to
assure that
there is
proper
monitoring
over different
task and
activities by
operational
managers.
Accident
on site
Human
resource
4 4 In the
context of
This form of
risk can be

above
project, this
type of risk
can raise
because of
different
reasons such
as technical
fault of a
machinery
or unskilled
employees
to deal with
complex
machinery.
reducing by
doing health
insurance of
employees as
well as
assigning
employees for
different tasks
as per their
skills and
competencies.
Strike of
labor
Human
resource
4 5 The reason
of this type
of risk can
be influence
of leader of
labor union
or due to
rejection of
demand of
labors.
This type of
risk can be
overcome by
hiring the
employees on
a contract
basis so that
they cannot
do any kinds
of strike in
upcoming
time period.
From above mentioned table, this can be find out that these are some key risk which
may occur during completing this project. As well as project manager needs to aware
from these risks.
 Project execution challenges – There are several challenges as well as issues that
occur while completing of project. In addition to this, it can be said that it is important
for project manager to deal with challenges in effective manner so that its

implementation result in gaining effective outcomes. Challenges related to project are
totally depended on manager of project that in what manner they deal with issue or
problem within limited duration as well as without hampering succession of project.
In relation of above mention project there are some key challenges that may occur
while implementation of project explanation of these are as follows :-
Lack of clear goal and success criteria – It become one of the major challenges when goal
as well as success of project is not clear. Thus, in project management clarity is one of the
important criteria for its successful execution as well as its absence may result in creating
problem in project management. In addition to this, it has been stated by research project that
39% of project has been collapse because of lack in project preparation as well as its goal and
success criteria is not stated clearly. Although, it is critical for manager of project to create
goal for measuring project succession through setting up benchmarks as well as quality
control. In relation of respective project of ABC Plc. Such type of problem or issue may
occur due to lack of clarity in goals as well as clarity of criteria for measuring performance.
In addition of this, because of this issue there are several obstacles that may result in failure
of project. It is important for project manager to deal with issue in effective manner the way
they deal with respective is popular goal-setting strategies like SMART as well as clear
objectives because these will provide assistance to project manager of ABC Plc. Company
project to accomplish set of related goals and objectives from initiation of project in better
manner.
Lack of communication – It is one of the major aspects that result in success of project.
Thus, effective as well as two-way communication within team member is very important for
completing project in good manner. Although, for making sure that team members are active
within project it is essential for manager to provide prompt open communication. If there is
no proper communication within people who are involve in project then it may result in
creating several issues. For example, representatives won't have the option to share data about
progression of task just as every day refreshes. Miscommunication is frequently arrangement
for venture groups since it impacts coordination. This will make differences between
individuals from the group that may perhaps intrude on the task. With regards to ABC plc's
venture, this sort of hazard can happen because of absence of collaboration among chiefs and
representatives. Apart from this, there are some way by using that company will be able to
deal with issue of communication. Thus, project manager has to utilize different software for
conducting communication in proper manner. Such as they can use email for communicating

important information with their team members. Through this manager of ABC plc, project
will be in touch or get updates related to progress of project along with issues they face
through employees.
In adequate risk management - It is likewise a key test which can happen in organizations'
undertaking a result of ineffectual hazard the executives procedure embraced by
administrators. In the long run, this is fundamental for venture administrator to address a
wide range of hazard alongside usage of reasonable techniques with the goal that hazard can
limit. With regards to over organization's task this hazard can happen on account of
numbness of recognized hazard by venture chief. Just as this issue can likewise develop in
above venture due to incapable systems. In addition to this, it is important to overcome with
this issue as project manager must have to deal with each and every recognized risk within
equal way. As they should not have to underestimate any risk because any type of delay may
result in negative impact on project. Although, it is essential for project manager to design
effective strategy for dealing with each and every identified risk in better manner.
These are the important things which included in an project and it is important to implement
these things in effective manner so that better outcomes will gained and project will
accomplished within required duration and in cost effective method.
CONCLUSION
After going through overall discussion it has been concluded that, it is important for
an organization to hire company which help in project management because there are several
experts in such organization who have different skills and provide assistance in project
management. In simple term it can be said that with the assistance of project management
company goals and objectives will accomplish within required duration and with less cost.
Furthermore, project management include time, cost analysis, stakeholder analysis, risk,
project execution challenges and several others.

REFERENCES
Books and Journals
Kerzner, H., 2019. Using the project management maturity model: strategic planning for
project management. John Wiley & Sons.
Müller, R., Drouin, N. and Sankaran, S., 2019. Modeling organizational project
management. Project Management Journal, 50(4), pp.499-513.
Owusu, E.K., Chan, A.P. and Shan, M., 2019. Causal factors of corruption in construction
project management: An overview. Science and engineering ethics, 25(1), pp.1-31.
Delisle, J., 2019. Uncovering temporal underpinnings of project management
standards. International Journal of Project Management, 37(8), pp.968-978.
Pollard, C.E., 2019. Lessons learned from client projects in an undergraduate project
management course. Journal of Information Systems Education, 23(3), p.3.
Babar, Y., Oracle International Corp, 2019. Methods and system for integrating social media
analysis into an enterprise project management system. U.S. Patent 10,223,659.
de Oliveira, G.F. and Rabechini Jr, R., 2019. Stakeholder management influence on trust in a
project: A quantitative study. International Journal of Project Management, 37(1), pp.131-
144.