Accounting Information System

Running Head: ACCOUNTING INFORMATION SYSTEM 1
Accounting Information System
Name
Institution

ACCOUNTING INFORMATION SYSTEM 2
Executive summary
The design and development of the new system, was based on sample statistics, hence it has
to be tested and implemented in the real world to know if it works as required. The
implementation plan includes a testing strategy system controls and an implementation
strategy. This will help us in determining whether the system can operate successfully as
expected. A pilot implementation strategy is used in this case, whereby the system is adopted
by one of the branches in running all its operations. MYOB software would be implemented
in the Eastwood branch of the Marcia’s organization.
Introduction
Marcia's organisation currently uses manual procedures to conduct day to day
activities; therefore, the new Marcia system should be an automated system that can digitalize
all the operations. Marcia's new policy should include a computerized job receiving and staff
allocation module, which will ease the process of allocating jobs to the staff. A modern based
call management system that would facilitate the work of office assistant in assigning
responsibilities to the staff. The new Marcia’s system should have a computerized accounts
receivables for the management of all invoices and an automated payroll system. The new
system should provide an accurate and efficient data sharing module across the branches. The
company is looking to implement an improved accuracy in recording stock, which will
increase the rate of productivity (Rom & Rohde, 2017).
Solution checklist and recommendation
Mind Your Own Business (MYOB) is the most suitable accounting software for
Marcia’s organisation because it fulfils all the system requirement. First, MYOB software has
a single financial and payroll system that can be installed in all the branches, and this will be
used in capturing invoices and producing periodical financial records automatically. This

ACCOUNTING INFORMATION SYSTEM 3
payroll system will be interconnected with the staff allocation module that will be used in
processing the salaries and remuneration for the staff. Secondly, all Marcia's branches will be
linked together, and this will make data sharing more effective and efficient. MYOB software
has an inventory module whereby it keeps all the record regarding stock and can be traced up
to the branch involved. This will help in increasing the productivity levels of all Marcia's
offices. Therefore I recommend Marcia organization to adopt and implement MYOB
software in running their day-to-day operations.
Implementation plan
A pilot implementation strategy is whereby the system is installed by a department, or
a branch of an organisation, whereby they can monitor and assess the software efficiently
(Baxter & Hunton, 2016). If the software works as expected, then the system will be adopted
in the whole organizations. MYOB software will be implemented in one of its branches, e.g.,
in Eastwood, all the operations in the Eastwood branch will be done using MYOB application
software for at least two months. The Marcia’s headquarters will be monitoring and assessing
the benefits and disadvantages of the software from its operations in Eastwood. If the system
produces the expected results in service delivery and productivity, the system will be adopted
in the entire Marcia’s organization.
The main risk involved with this pilot implementation strategy is losing essential data
if the program fails. Eastwood could loss confidential information and can be forced out of
business if the software fails. The risk will affect only one branch of the company; therefore
if the other branches are doing well, then they will be able to raise themselves back. The
security of the financial statements and other confidential data of Eastwood during the trial
period should be separated from the whole business. This would ensure the risk of losing