Plan and Implement Administrative Systems - Short Answer Questions

8 PLAN AND IMPLEMENT
ADMINISTRATIVE
SYSTEMS

SHORT ANSWER QUESTIONS
Instructions
Answer the questions below by typing in the space provided. If you require more space, you can
add additional rows to the response section.
What you will need
 Research materials such as books, internet, magazines, workplace documentation etc.
 Access to legislative and regulatory documentation via internet search
 Your Learner Guide and other learning materials provided for this unit of competence
Word limit: Approximately 4 to 8 typed lines = 50 – 100 words
1. What is involved in the effective planning and reviewing of an administration
system?
In order to plan an administrative system within an organisation which is
effective, it is important to first identify the current requirements of the
organization.
Evaluate the list of vendors or developers which are ready to provide the
necessary features and at what price.
Determine the success rate of the software and the return it will be able
generate for the company (Dodson, Souppaya, and Scarfone, 2020.).
The organisation can also make use of bench mark index in order to determine
the effectiveness.
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2. What should you specify when obtaining quotes from suppliers/developers?
While obtaining quotes from the suppliers/developers, it is essential
for an organisation to check the quality of the software.
The price that is being charged for the same features
The features that their product is serving
And also compare the prices and features provided by other
developers in order to make an informed choice.
3. How could you choose the supplier or developer for the new system?
For the purpose of determining which supplier or developer is suitable for the
organisation for implementing new software, it is important for an organisation
to identify the current requirements of the organisation.
Then conducting a market research about which developers are providing the
features which are currently required by the company
Then choosing the developers that matches the current requirement of the
organisation in the most optimum price possible.
4. What actions need to be performed in order to implement a new administration
system?