Analysis of Enrollment System in Australian University
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Added on  2023/01/11
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This report analyzes the drawbacks of the manual enrollment system in an Australian university and proposes an online enrollment system as a solution. It discusses the system's capabilities, subsystems, and outcomes. The report also covers the feasibility of the project and the resources required.
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Running Head:ANALYSIS OF ENROLLMENT SYSTEM IN AUSTRALIAN UNIVERSITY ANALYSIS OF ENROLLMENT SYSTEM IN AUSTRALIAN UNIVERSITY Name of the Student Name of University Author Note
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1ANALYSIS OF ENROLLMENT SYSTEM IN AUSTRALIAN UNIVERSITY Executive Summary The aim of this report is to understand the drawbacks that Australian University is facing regarding their manual approach of handling their students. The report focuses on finding a solution regarding the above mentioned problem and how an enrolment system can provide help to the management to handle their students in a better and effective manner.
2ANALYSIS OF ENROLLMENT SYSTEM IN AUSTRALIAN UNIVERSITY Table of Contents Introduction....................................................................................................................3 Brief description of System Vision Document..............................................................3 Problem of the present system...................................................................................3 Advanced system approach........................................................................................3 Subsystems of the advanced system..........................................................................4 System Capabilities....................................................................................................4 Collecting of the credentials...................................................................................4 Course selection.....................................................................................................4 Selection of the lectures.........................................................................................5 Last verification:....................................................................................................5 Selection of the payment:.......................................................................................5 Last and final steps.................................................................................................5 Outcomes....................................................................................................................6 Financial Departments...............................................................................................7 Feasibility of the Project............................................................................................7 Conclusion......................................................................................................................7 References......................................................................................................................8
3ANALYSIS OF ENROLLMENT SYSTEM IN AUSTRALIAN UNIVERSITY Introduction The main objective of this assignment is to provide a system vision documentation of a particular enrolment systems that will basically guide the students regarding every administrative facilities that is being provided to them by the National University that is situated in Australia. This can be defined as a type of inception phase of the enrolling system that basically the university want to design for every students who will study in their university. Brief description of System Vision Document Problem of the present system The National University provides every students studying in their institution to with the administrative facilities that are manual (Joret et al. 2016). So, the students are facing numerous problems like they had to stand in a queue at the time of enrolment, taking the admissions manually, making of payments after finishing their visit to the account department which means making the payment manually as well as access every terms and conditions and also areas of specialization manually by them. Advanced system approach In order to decrease the difficulties that the students are facing during their study in the universities, the organization or the university must develop an online system for the enrolment. If this happens then the enrolment system will get maximum capabilities of the whole administration that are basically manually provided and will be online provided after enrolling the online system by the university in Melbourne.
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4ANALYSIS OF ENROLLMENT SYSTEM IN AUSTRALIAN UNIVERSITY Subsystems of the advanced system The advantage that the new system will provide is the facility to gather the personal information of the students. The system will also give opportunities to the students to choose the course that they like from the list of post-graduation and graduation programs that are provided by the university (Ignatenko,2016). If this happens then the students would be able to select the terms for which they will appear. The payment procedure can be made online and this will definitely provide a great help to the students for a very quick and efficient enrolment with the university. System Capabilities This type of system will give new set of facilities that will make easy for the students to enrol them in the university (Daly et al. 2015). The systems will be providing a variety of data that students will get access to and the students will get the license to choose their favourite lectures and the classes as well as select their specialization where they would like to do their graduation or post-graduation. The whole system will be divided into 5 parts. Collecting of the credentials: In the first and the basic stage the system will be able to gather the credentials of the students for their enrolment, where their personal details like name, address, mobile number and their personal email-id of every students I being provided for their verification (Wu, 2017). Course selection: Many courses are provided by University of Melbourne. The students need to select their streams and the courses that they want to enrol to. The students need to select their respective streams and the programme for which they are basically enrolling. After that the software will basically verify all the selected areas in order to provide the
5ANALYSIS OF ENROLLMENT SYSTEM IN AUSTRALIAN UNIVERSITY students with correct update and be aware of all the sections that are made by the students already. Selection of the lectures: The students will get the license of variety of courses in university from which they get the license to choose the courses of their choice as well as their class timing of the courses that were selected (Barbolyas et al., 2017). If the maximum number of students exceed the maximum values then the system will automatically stop the enrolment of the students as well as their selected courses. Last verification:In this last and final verification process will provide the students with the students will the opportunity that the selection they made to alter the courses if they are not confident about it (Graves et al. 2016). The verification step is extremely vital because after this stage the students will not get any kind of opportunity to alter their courses and after this they have to make their final payment. Selection of the payment:The system will automatically auto generate the fees and will help the students to make their payment (Clark & Maas 2016). The gateway of the payment will be made in such a way that the students will get the access of all the payment options so they will get the choice to choose among all the payments and at last take effective decisions which payment they should make in order to successfully complete their course selection process. Last and final steps: This will be the last and the final procedure for the enrolment where the necessary data will be provided according to the student’s selection. After this step the student will get registered for a particular course at a particular time. Advantage in the business and the outcomes The enrolment systems if implemented by the University of Melbourne will give a number advantage to the business as well. It will provide an easier student interface which will save
6ANALYSIS OF ENROLLMENT SYSTEM IN AUSTRALIAN UNIVERSITY time for management to handle every individuals. It will give the university the access to properly deal with each and every students (Nguyen & Teo 2018). It will give the business a huge profit and manage the online structure of all the payments structure as well as to the business executives. Outcomes The payment will help the business a lot as it will help the university to earn great profit. This will also help the users to simplify the process and also provide business to save time of end users as well (Chen et al. 2018). This will also provide a great help to the users to choose from the different variety of the courses and find their liking among numerous options. Resources that are required Hardware requirement Minimum of 1 GB of Random Access Memory HDD of minimum 512GB Software requirement Server Software Graphical user Interface software Database like the MySQL Human Resource or HR The management should make efforts to create a department separately in order to manage the information in the system and to manage the data that are selected for the students.
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7ANALYSIS OF ENROLLMENT SYSTEM IN AUSTRALIAN UNIVERSITY Financial Departments The financial details should be clear in order to manage and create the enrolment systems. The financial support is provided by the management of the university which will help the management to enhance the systems from various aspects. Feasibility of the Project Economic Feasibility- The economic requirement is easy as funding is basically made by the university management. Technical Feasibility- The requirement related to any kind of technical aspects is quite easy considering the software as well as the hardware requirements. Legalization Feasibility- Privacy and the protection of the information is basically controlled or maintained by the maintenance as well as the management team. Operational Feasibility- Operations is basically easier to manage as the enrolment system will be quite easy to access for the students as well as the management. Conclusion Thus from the above discussion the conclusion comes out that implementing a digital enrolment system in the organization will make the system extremely easier for both the organization and the students. The system or the enrolment system will be effective in communication as well as provide an excellent path to the students as well to enrol the students in the university. This enrolment system will basically help the students in analysing all the courses and the enrolment system will also provide help to the organization regarding the student’s attendance issues, payment issues and numerous other fields as well.
8ANALYSIS OF ENROLLMENT SYSTEM IN AUSTRALIAN UNIVERSITY References Barbolyas, B., Suttova, K., Vachálek, J., Belavy, C., Hucko, B., & DedĂk, L. (2017). Evaluation of Human Postural System Dynamical Behavior via Developed Statokinesigram Trajectory.IFAC-PapersOnLine,50(1), 15062-15067. Chen, X., Lv, J., McElroy, M. B., Han, X., Nielsen, C. P., & Wen, J. (2018). Power system capacity expansion under higher penetration of renewables considering flexibility constraints and low carbon policies.IEEE Transactions on Power Systems,33(6), 6240-6253. Clark, W., & Maas, R. (2016). Spatial mobility and opportunity in Australia: Residential selection and neighbourhood connections.Urban Studies,53(6), 1317-1331. Daly, A., Lewis, P., Corliss, M., & Heaslip, T. (2015). The private rate of return to a university degree in Australia.Australian Journal of Education,59(1), 97-112. Graves, J. A., Mishra, P., Dittus, R. S., Parikh, R., Perloff, J., & Buerhaus, P. I. (2016). Role of geography and nurse practitioner scope-of-practice in efforts to expand primary care system capacity.Medical care,54(1), 81-89. Ignatenko, A. (2016).Analysis of the impact of ROS in networks describing neurodegenerative diseases(Doctoral dissertation, University of Luxembourg, Luxembourg,Luxembourg). Joret, M. O., Dean, A., Cao, C., Stewart, J., & Bhamidipaty, V. (2016). The financial burden of surgical and endovascular treatment of diabetic foot wounds.Journal of vascular surgery,64(3), 648-655. Nguyen, D. T., & Teo, S. T. (2018). HR orientations and HR department effectiveness in Vietnam.Personnel Review,47(5), 1043-1061.
9ANALYSIS OF ENROLLMENT SYSTEM IN AUSTRALIAN UNIVERSITY Nguyen, D., & Teo, S. (2017). Determinants of HR Department Effectiveness and Organizational Performance in Vietnam. InAcademy of Management Proceedings(Vol. 2017, No. 1, p. 14706). Briarcliff Manor, NY 10510: Academy of Management. Wu, L. (2017, September). The Discussion on Strengthening the Financial Administration of Enterprises' Fixed Asset under the New Accounting Standard. In2nd International Conference on Judicial, Administrative and Humanitarian Problems of State Structures and Economic Subjects (JAHP 2017). Atlantis Press.