Comply with legislative, policy and industrial requirements in the education environment

This assessment is part of the Certificate IV in Education Support program. It covers the key obligations, responsibilities, and requirements in the education environment.

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Assessment
CHC40213 Certificate IV in Education
Support
Module 2
CHCEDS001
Comply with legislative,
policy and industrial
requirements in the
education environment

Assessor’s instructions
This assessment forms part of the Certificate IV in Education Support program.
The program consists of 3 units of competency which have been clustered into 7 modules.
This module represents the clustering of the following units to form Module 2:
 CHCEDS001 - Comply with legislative, policy and industrial requirements in the education
environment
This Assessment is made up of four (4) Assessment Tools:
AT1: Activities You are required to complete each activity or answer each question
with short answers with more than one sentence to demonstrate an
understanding of the question
AT2:Written Questions You are required to answer each questionin relation to the
information provided and your acquired knowledge.
AT3:Project Task Read the Case Study provided and answer the questions that follow
in relation to the information provided and your acquired knowledge.
AT4:Observation Checklist This is to be completed to demonstrate practical application
Instructions for Completing your Assessment
 You need to complete all Assessment Tasks unless alternative instructions are provided by
your Trainer/Assessor.
 In undertaking your assessment you need to consider all student resources provided to date
and placement experience you may also be required to undertake your own research
 Assessments must be submitted in a typed format
 A signed Assessment Cover sheet must be submitted with all assessments
Extensions
Whilst we recommend keeping to the program schedule we understand that life sometimes brings
challenges and students may require an extension to the due date. Extensions are granted at the
trainer’s discretion
Instructions for Submitting your assessment:
 Assessments must be submitted in a typed format
 Students are responsible for retaining print and electronic copies of all work submitted for
assessment.
 Incomplete documents and forms will be returned to the student for resubmission.
 Students are not deemed ‘competent’ until all work listed is satisfactorily completed
 An Assessment Cover sheet must be submitted with all assessments that are not submitted
by upload.
 Students should provide any referenced material in an electronic format, e.g. scanned
brochures, PDF or JPEG files.
Completed Assessment documents and Assessment cover sheet may be uploaded at
http://www.mumsinc.com/assessment-upload/
Or Completed Assessments may be submitted by:
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By To Due
Email [e-mail] 5pm on due date
Fax [phone]pm on due date
Post
PO Box 622
Burleigh Heads
QLD 4220
Post marked due date or prior.
An Assessment Cover sheet must be submitted with all assessments that are not submitted by
upload.
If posting your assessment please ensure you keep a copy for your records
.
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Assessment Cover Sheet
Student must complete this form prior to submission of completed assessment
kit.
Assessments will not be accepted without this section being completed.
Student Name:
Qualification: CHC40213 Certificate IV in Educational Support
Unit Code/s: CHCEDS001 - Comply with legislative, policy and industrial requirements in the
education environment
Assessor Name: Date Submitted:
Student Declaration
I declare that this work submitted by me is my own original work.
I declare that I have not copied or plagiarised another work in order to support this
assignment submission.
Any extracts used to substantiate my work are cited (referenced) according to the standards
of copyright viz. Author, Title of text or article, source, publisher and date.
I understand that significant penalties apply to any student found submitting work that has
been plagiarised.
Student signature : Date Submitted:
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Assessment Tool 1 AT1Activities
AT1 Written Questions
Questions: (type your answers in the space provided)
1 Where would you find information regarding policies, procedures and legislation that you must
work within, and how would you confirm that this information is correct and appropriate to your
circumstances?
State and Commonwealth Legislation and Policy Frameworks provides information regarding
policies, procedures and legislation which must be followed while working. The Queensland
government has developed the policy framework with significant resources and attempted to
provide all such information in regard to the policies.
There are tons of resources available online including fact sheets and information sheets that
aim to help parents and students navigate the legislation regarding education. In any case if
one is unsure about any policies, procedures or directives one can seek support from teachers
or immediate supervisors to gain clarification. The most significant part of it is to understand
the roles and what is expected from a certain person in the workplace following the legislation,
policy and procedures that dictates it.
2 Who would you seek clarification from if you were unsure about whether certain legislative
directives applied to you and/or if you received conflicting information about legislative
directives, policies and procedures?
In any cases where one would seek clarification when unsure about whether certain legislative
directives applied to me or if I have received conflicting information in regard to legislative
directives, procedures and policies from the immediate supervisors. It is never appropriate to
assume the information associated with the roles with the immediate supervisor. There is possibility
of having several policies however that does not mean that it applies to every job roles or
specifically job role that one is assigned.
3 What are some of the key obligations you have in the workplace, due to work health and safety
legislation, policies and procedures?
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An employee has the responsibilities of working safely in a health and safe environment. It is
important to work remembering the key obligations. The key obligations in regard to the health,
safety legislation, policies and procedures are:
 Managing and responding to hazards and risk such as falls and trips, hazardous
chemicals, zip heaters, frayed carpet.
 Supporting classroom safety for yourself and others that involves mental as well as
physical safety.
4 What’s the name of the review that occurred, leading to massive reforms in the field of child
protection in Queensland?
The office of the Public Guardian (OPG) is responsible for protecting the rights of vulnerable adults
who are not capable of making decision and children as well as young people in out-out-of home
care, residential care and youth detention. Several significant legislative reforms have been
corporate with the changes. It was due to a judicial review that was named as the ‘Carmody Review
5 If you saw inadequacies, inconsistencies or general issues in the rules or policies you had been
asked to work within, who would you direct your concerns to and is there any paperwork/forms
you may complete?
It is important to report the incidents, non-compliance and unethical conduct in order to keep the
workplace. When any inadequacies, inconsistencies or a general issue in the rules or policies is
noted within the work, it should be reported to the immediate supervisors. All staff has duties
under the Work Health and safety Act 2011. The Work health and safety Act 2011 Queensland
requires Queensland workplaces to record and notify the authorities of health and safety incidents.
Therefore, in order to convey any grievances, the message should reach the authorities.
Educational organizations have various documents in order to carry out business. There can be
documentation as teachers are required to provide written records and here it can be observation
and reports.
6 If you observed non-compliance to policies or legislation in the workplace, then:
a) What should you do?
b) Who should you report this to?
c) What paperwork should you complete?
If I observed non-compliance to policies or legislation in the workplace then,
a) I must take immediate action that means I can speak to the person that this matter involves.
b) I should report it to the immediate supervisor in order to bring forth the matter. It could be
the teacher of the classroom or it could be some other person and give them details about
the issue.
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c) The paper work that may be involved is the documentation of the non-compliance that was
the report of the whole incident that would go the higher authorities.
7 Who could you speak with to get further information about the Award Instrument you work
within?
In order to get further information about the Awards instrument I work within I can seek help from
seniors and my co-workers. Also, there are fact sheets that have all the information about the terms
and conditions and contractual arrangements. One can get in touch with The National Employment
Standards and Modern Awards in order to get details about the awards instrument that I work
within.
8 What are your key obligations regarding privacy in the workplace and who should you report any
breaches to privacy which you observe?
Some of the key obligations are in regard to:
 Using information acquired
 Acquiring information from and about students
 The purpose of information when the information is acquired
 Relevant consent forms in regard to confidentiality
 Storage of information
 Changing the purpose of information that have been acquired already
 Access to information
 Storage of any incorrect information
 Requirements to provide information to specific stakeholders
 Archiving information
 Changing information that is already stored
 Deleting information
 Providing information to other medical practitioners, schools or allied health
professionals.
Also, putting information of multiple students in the same report.
9 What are your obligations to report, if circumstances affecting your employment and legal
obligations change? (eg. If you got a criminal conviction while employed, or anything affecting
your ability to hold a Blue Card or work as a Teaching Assistant)
Employees cannot be treated differently or worse due to the fact they have the right. Therefore,
employees are protected from coercion, adverse action, undue influence or pressure and
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misinterpretation. The various obligations involves legal policies, information and legislative rules
that guide the employees and to abide by these rules and regulation.
10 What are your key obligations regarding gathering, storing, maintaining and providing
information in the education environment?
The key obligations in regard to gathering, storing, maintaining and providing information in the
education environment are:
 Privacy to the information
 Access to the information
 Storing correct information
 Deleting information
 Providing information to other medical practitioners, schools or allied health
professionals.
 Changing the purpose of information that have been acquired already
11 Explain your role with regard to managing enquiries in an education environment and provide
information regarding what you should do if information you don’t know/have is requested?
My role under the direct supervision of my senior includes several of tasks. These includes assisting
and participating in the activities that develop and improve the social, physical and the emotional
and also the intellectual development of the students. Furthermore provision of the feedback to the
teachers regarding the participation of the students in learning activities of the educational
environment is the part of my role towards managing enquiries. In case I don’t have the information
that has been requested to be enquired with me, I seek support from my supervisors , consult with
other workers, inspect the checklist and review regarding the enquiry posted and try to resolve it
following the ethical standards.
12 Please explain the importance of completing paperwork in the workplace and list two (2) types of
documents you have to complete a part of your role.
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The educational organizations have several types of documents, paper works and forms that need
to get completed for the aim of getting the business to be carried out, the learning of the student to
be properly facilitated together with the education to be provided for getting reviewed, facilitated
and monitored. The organizational documents and paperwork helps the workplace keep track
regarding the data and the information and the thing that happen through out the day. Two of the
major types of the documents that I need to complete as the part of my role. These includes:
 Student Education Plans and Activity Logs
 Daily Notes and Progress Reports of students
13 What are some methods of sharing information with colleagues and in team environments?
It is essential for both the teacher and the teaching aids to work collaboratively and effectively as
the team of the education for maximizing the positive outcomes for students. There lies several
methods of sharing data or information with colleagues and within the team environment. This
includes open and honest communication at the appropriate times, carrying a flexible approaches
and demonstrating of the acceptance of the beliefs, values and the opinions of other team
members are some of the effective method of sharing information. Besides this, willingness to
contribute and recognition of the unique skis and the abilities of others and the acknowledgement
of the contribution of the others in the group are essential.
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AT2 Projects
2.1 Project
Project – Fact Sheet for new Teaching Assistants
Design a Fact Sheet to be used for new Teaching Assistants, which covers many of the key
responsibilities and requirements of the role. Please ensure that, as a minimum, you include:
1. Policies and procedures associated with the role of a Teaching Assistant;
2. Confidentiality and privacy expectations of the role;
3. Information about Duty of Care of self and others
4. Legislation associated with the role;
5. Equal employment opportunity and equity and diversity principles.
6. How to seek help regarding legislation, forms or general tasks, if required (please include ‘who’
you seek help from and some examples of things that you might need to seek help about);
7. The Award Instrument that Teaching Assistants will be paid under and how to seek
information about it;
8. Necessary forms and documents to complete as part of their role, along with the timeframes
associated with these forms;
9. The key responsibilities of the role (please include management of enquiries and assisting the
Teacher);
10. Key strategies to communicate effectively with all team members;
11. Relevant standards and code/s of ethics
The Fact Sheet must be produced using a computer program of some sort (eg. Cannot be
handwritten) and may include images or design features to enhance your document.
The Fact Sheet doesn’t need to be any longer than 1-2 pages. Please ensure you’re aware that
word count is not of primary importance, however you must ensure you have met points 1 – 9 and
included requirements above.
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Fact Sheet
Brief
This factsheet is aimed to be utilized for the new joinees as teaching Assistants. The fact sheet
covers many of key responsibilities and the requirements of the role of teaching assistants. The
factsheet includes the roles and the responsibilities of the role together with the attributes that is
needed towards the support of the educational activities and the assisting of the students for the
achievement of positive learning outcomes. This fact sheet includes the procedures and the polices
that are associated with the role of the teaching assistant together with the plans for communicating
and managing with all the team members by adhering the relevant code of ethics and standards.
Policies and procedures–
The teaching assistants shall be guided to their responsibilities and duties. It is the responsibility of
the teaching assistants to demonstrate essential knowledge that I required to effectively manage
and take and contingencies together with the legislation related to the educational sector. The
policies and procedures associated with the role of the teaching assistant includes the duty
regarding the care, responsibility to safe working practices and the actions and the policies related
to the welfare and the discipline of the student together with the implementation of the effective
collaboration and communication strategies.
Confidentiality and privacy–
Protection of the confidentiality and the maintenance of the privacy is one of the key requirement of
the role of the educational professional. The privacy expectations together with the factors related
to the confidentiality of the roe of the teaching assistant includes the actions of managing
information with regards to the legislative stipulation and the essentiality of the privacy. The actions
and the standards of the confidentiality which is expected from this role includes using the
information required, storing of the correct data, controlling the access to the information, changing
of the information that is stored, archiving of the information and deleting of the data while
required.
Information about Duty of Care–
Duty of care refers to the obligations for taking the responsible care towards the protection of the
students rom hazards, injury and risk that could be reasonably foreseen and might be injured by the
act or the omission. There lies duty of care whenever the teacher or the student relation exist and
where the relation extends to the teacher aids while working with the students. In case of the
teaching assistant, they must maintain the duty of care for ensuring the behavior, conduct and
actions that don’t adversely affect the rights or the safety in the educational environment.
Legislation–
There are some of the legislation associated with the role of the teaching assistant. The role of the
teaching assistant comes under the wider banner of education and it is therefore the subject
towards various policy and the legislative directives from the perspectives of the state, private and
common wealth. The aim of the legislation has been aimed and developed for helping the students
and the parents to navigate the legislations that is regarding the education in the way that they can
participate in the revision and the application regarding the education.
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Equal employment opportunity–
The role of the teaching assistant follows the principles of the diversity and equal employment
opportunity while working within the diverse environment. It is essential for the teaching assistant
to get aware and work within the law and within the guidelines of the organization. The role includes
the principle towards freedom towards expression of their beliefs and culture, equal opportunities in
the political, social and economic life and also respect of the right of the others for the expression of
the beliefs and culture. The principle of the diversity for this professional role furthermore includes
respect towards the ethnicity, gender, personality, education, age and background.
Help regarding legislation–
In the role of the teaching assistant, for seeking help regarding legislation, general tasks it is essential
for the teachers to abide by the legislation, the general rules of the work for pertaining to the
environment in thee work from the immediate supervisor. Besides this, school website, employment
union, professional groups and internet are some of the major place of the resources that might be
approached to seek help regarding legislations. Some of the examples that I need to take help about
includes reconfirming of the polices and the procedures that apply to the recordkeeping and the
policies related to the security, legislation and the circulation of records.
Award Instrument–
The contracts and the and instrument together with the rights of the work vary depending over the
geographic region, qualification such as the childcare certificates, degrees and more. It is important
to get understand and be aware for the teaching assistant regarding the employment terms and the
conditions regarding the contractual arrangement that needs to be provided with these conditions
of the appointment.
Necessary documents–
The necessary documents that is required for the role of the teaching assistant includes the degree
in education in the initial years, the experience certificate regarding elementary education,
documents related to the licensure of the teaching assistant and acceptance form of the documents
related to the teaching legislations and rules.
Key responsibilities–
Some of the key responsibilities of the teaching role is to support the delivery of the curriculum,
preparation of the resources and assistance with the routines, the support regarding the strategies
related to the behavior management and report regarding any of the behavioral concerns onwards
teaching. Furthermore assistance in the student and the documentation of the progress of the
student under the direction of the teacher is an essential factor. Compliance with the WHS and the
school procedures and the policies together with the management of the time for ensuring all the
tasks and the roles are completed as per the requirement falls under the key responsibilities of the
discussed role.
Strategies to communicate effectively–
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Good skills of communication within the team are essential for the achievement of the educational
outcomes. Some of the major strategies for good communication includes sending of clear message,
checking of the understood message, active listening m checking to see whether the messages has
been understood are some of the major factors of the strategies of communicating effectively within
the team with all the team members.
Relevant standards and code/s of ethics–
It is essential for the role of the teaching assistant to get familiarize with the relevant standards and
the code of the ethics since they stipulate the minimum standards of professional at the workplace.
Maintenance of the dress standards, language standards, going by the common aw legalities
regarding the workplace , adhering with the general legalities of the role and looking with the issues
of the duty of the care are some of the essential factors of the code of ethics and relevant standards.
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AT2 Assessor Instructions:
These instructions must be followed when assessing the student in this unit.
In setting up this assessment, please:
1. Set a date for this assessment (ie due date) and advise students of the requirements.
2. Provide the Student Assessment Kit Information, and allow opportunities for questions
3. Assess the candidates’ submissions / observations as per marking guide below.
4. This checklist is to be completed for each student and attached to the assessment
Assessment AT2 – Assessor Benchmark Summary
In responding to Assessment Task 2, the student demonstrated their
knowledge of the key responsibilities of a Teaching Assistant by: Yes No Comments
Produced the document using a computer program of some kind
(eg. Cannot be handwritten).
Information about Duty of Care of self and others
Included information about the key policy and procedure
frameworks as they pertain to Teaching Assistants.
Included information about the legislation that pertains to the role
of Teaching Assistant.
Include information about equal employment opportunity and
equity and diversity principles.
Included information regarding confidentiality and privacy
expectations of the role.
Included information regarding the Award Instrument (including
name of award and where the Teaching Assistant can get help from
regarding this Award).
Included information regarding the relevant forms and documents,
which are require to be completed as part of the role and the
timeframes associated with these forms.
Included information regarding the key responsibilities associated
with the role of Teaching Assistant, including providing assistance to
teachers and managing enquiries.
AT2 Project responses attached
Result of this assessment:
 Successful
 Not successful
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Assessor: I declare that I have conducted a fair, valid,
reliable and flexible assessment with this student, and I
have provided appropriate feedback
Signature:
Date:
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