SITXHRM002 - Roster staff Assessment Workbook

Unit Code – SITXHRM002 - Roster staff
Assessment Workbook
Student
Signature
Assessor judgement based on knowledge and performance evidence:
 C - Competent
 NYC – Not Yet Competent
Reasonable Adjustment  No
 Yes - Description of adjustment
Assessor
Signature Date

Assessment Tool Instructions
This assessment tool is to be completed by the Assessor and the Student. The assessment tool
has been developed to collect and record evidence to assess the Student’s understanding and
application of the performance criteria, performance evidence and knowledge evidence. If
there are multiple units listed above, they have been integrated and are co-assessed
holistically. This assessment tool must be completed using a black or blue pen and all
relevant sections are to be completed.
Instructions to the Assessor
The assessor will provide the assessment tool to the Student and explain the assessment
requirements, providing guidance to the Student as required. Verbal challenging may apply
and the Assessor is required to record these notes in the Assessor’s comments section. Please
ensure that all signatures and dates are accurately recorded, all sections have been marked
and that comments have been included where necessary.
Instructions to the Student
You will be required to read through the assessment activities and prepare for the
assessment. If the assessment involves written responses, you can write your answers in the
spaces under the question. Please ensure that you complete all required sections of the
assessment tool. All questions must be answered in full. Your assessor may verbally challenge
your answer by asking you to clarify or further explain your answer. At the end of this
assessment task, your assessor will provide you with feedback on areas for continuous
professional development. Unless specified, answers should be approximately 100 word in
length.
Before commencing the assessment, please complete the pre-assessment checklist below to
confirm that you, the Student, are ready for assessment.
I have been given access to all of the resources for this assessment  YES  NO
I have had my rights and the appeal system fully explained to me  YES  NO
The assessor has discussed special needs assistance with me  YES  NO
I understand that I have to complete all tasks/questions myself  YES  NO
I acknowledge that I am ready for an assessment for the unit  YES  NO
I acknowledge that I have had the assessment process explained to me  YES  NO
I understand that plagiarism is not accepted  YES  NO
I agree to undertake assessment tasks in this assessment tool  YES  NO
16.02.2018 1

Q # Questions
Satisfactory
√ = Yes
X = No
1. What staff records must be kept?
The staff records are crucial for the organization as they are
integrated with the productivity and growth of the organization.
The pay rates of the staffs need to be recorded in order to meet
the statutory requirement further the company also has to
maintain its own official financial records of amount of
reimbursement done to the employees. The staff information is
crucial which includes previous work experience and their
reason for switching the job as it is necessary for the
organization to select the right candidate for the job (Lindia, and
Morfe, Goldman Sachs and Co 2014). The other information
include the designation of the work of the staff, bank details, the
awards and achievements of the staff, targets met and achieved,
extra hours and over time of the staff, leaves taken, email
address, alternative contact details, emergency contact number
of the family or the guardian in case of urgent situation. To
comply with the law that the organization is paying the
minimum wage to its employees. The income tax department
also require these data, further for maintaining leave policy
which should be maintained for proper compensation. The
attendance, documents relating to the qualification of the
employees should also be recorded (Sykes, Venkatesh and
Johnson 2014). The personal details like the personal phone
number, residential address, marital status and other details
must be intimated with the company. The working hours, shift
timing and other extra work hours deployed by the employees
should be maintained for proper reimbursement.
2. What are time sheets used for?
The Roaster Timesheets (RTC) report involves the Regional
Holidays (HDT) form, which falls on the working days. Thus, this
timesheets help to convert the working days into the public
holiday types. The report after examining the Regional Holidays
and the Taken forms, the Roaster Timesheets report applies the
Rate table entry form of the Roaster day for the generation of the
timesheet for the staff members. The day type of the PHLV of
public holiday on leave is used for the generation of the
timesheets for the public holidays, which occur during the leave
(Park and Lee 2018). This also requires that is, Include Public
Holidays on the payment rules form for the blank leave type and
the Rate table entry has been set up for the day type PHLV on the
rate table entry form. If there is absence of the rate table entry
for the specified day of the roaster, then the Roaster timesheets
report uses the hour on the Position for calculating the number
of hours for the daily record of timesheet. The selection of the
Minimise timesheets helps to reduce the likelihood of the
rounding differences caused by the calculations of using up the
16.02.2018 2

various multiple timesheets although the differences van still
take place. If the Roaster timesheets includes the Payrun
Number then it set up on the Payrun Control form and the
Payrun Number identifies the staff members group that are need
to be processed. If the roaster timesheets depends on report only
then it will produce the reports but it will not create any
timesheet entries. If it involves the Updated Files and reports,
then it will create the timesheet records and will produce a
report.
3. What are the reasons that you monitor the effectiveness of a
roster?
Roster is a list of staff or employees working in an organization.
Personal details of the employees are mentioned in the roster
such as name, gross salary, identification number, designation
and other related information (Cullen et al. 2014). The roster is
maintained so as to ensure and monitor the attendance as well
as performance of the employees which helps to determine the
presence of the employees. There are other reasons for the
maintaining the roster such as to conform about the strength of
the staff working in the organization, monitor their productivity,
their performance, their regular attendance, work performance
of the staff. In order to monitor the performance of the staff, the
organization must also record regularly the amount of work
done in a time phased manner so as to ensure that the
employees are working diligently and meeting their required
targets. When the employee are intimated about their
performance through roster, the staff are well aware about their
work performance and how productive they ar. It helps them to
know their level of efficiency and how they can improve their
target. The staff which are lacing in meeting their daily or weekly
targets can manage their work so that they can smartly meet the
work targets without any work pressure during the end of the
month. The roster can also contain the particular expertise of the
work of the staff, and they skills sets (Cummings and Worley
2014). For instance, if a worker is able to a particular work at a
faster pace than the rest of the employees, that person can be
assigned to do the work in case urgency. Further, the roster also
helps to incubate among the staff that they are constantly
monitored and for better performance they can be appraised,
which helps them to increase their level of productivity.
4. How do you think you could improve on a traditional rostering
system?
The traditional system of maintaining the records of employees
can be improved by digital and use of software, biometric
systems, and use of digitally integrated chips in a card which
helps in recording the roster of the employees (Sykes, Venkatesh
16.02.2018 3