Project Management Assignment 2022

PROJECT MANAGEMENT
Launching of the event QAHE Educational Fair, Birmingham Campus 2019.

Project Management.
Abstract.
The project document consists of three main Aim’s which is defined by the Project Management Team. First aim revolves around
organizing a successful and assured event. The people who participate must have a comfortable environment to make them feel secure and
greet them well in order for a receptive entity’s messaging. The second purpose is to provide a good understanding to the current faculty
and the student population, because people cannot grab opportunity of certain facilities if they are not aware these facilities exist. The third
and final aim is to create an impact that is big enough to make it to the institutions locality outside immediately. The Project management
aspires to achieve these goals.
The estimated budget of the project is £50,000 and the Project Manager will supervise the processes. The manager director is the project
sponsor and everything will be reported to her. The operations manager is appointed as the Project sponsor’s direct representative of the
team. There are a dozen of workers and volunteers in the Project Management team and is quite small. The project documents shows that
the management team must always be ready for heeding events like fresher’s that happens in the month of September.

Project Management.
Table of Contents:
Introduction......................................................................................................................................................................................................................................4
Project Initiation Document.............................................................................................................................................................................................................5
1.2 Project Initiation Document..............................................................................................................................................................................6
1.3 Stakeholders Analysis...................................................................................................................................................................................10
2. 1 Work Breakdown Structure...........................................................................................................................................................................15
Critical Path:.....................................................................................................................................................................................................16
2.2 The structural view of WBS in a tabular form................................................................................................................................................17
Documentation:................................................................................................................................................................................................21
3.1 Risk register Analysis.................................................................................................................................................................................21
3.2: Risk Register Analysis Table:....................................................................................................................................................................22
4.1 Report to Project Sponsor..........................................................................................................................................................................24
4.2 Critique of the Methodology....................................................................................................................................................................................................26

Project Management.
Conclusion.....................................................................................................................................................................................................................................27
Appendix........................................................................................................................................................................................................................................28
Budget breakdown............................................................................................................................................................................................28
References......................................................................................................................................................................................................................................29

Project Management.
Introduction
According to the PMBOK 5th ed (2013) Project management is a methodology which involves various applications of tools, skills and
information that is created to meet the aims of the project and deliver a satisfying outcome.
The solution to the maximum use of a created infrastructure is to let others know that it exists in the first place and every institution is
aware about this fact. In the current scenario, the client wants to utilize maximum resources and facilities and this means getting as much of
press as possible. QAHE wants to spread its wings and outgrow challenges because for many years it has been a rather small institution.
Everyone from the Project management team have specific part in the whole procedure to carry the project as foreseen. The Project Manager
supervises everything and reports directly to the Project Sponsor via QAHE Operations Manager. The estimated budget of the whole project is
£50,000 and will be used to get services from various service providers for an efficient growth. The project document also describes that
publicity will be anchored on the social networking sites with the mainstream media giving a support coverage.

Project Management.
Project Initiation Document
The most important component of a Project Management process is the Project Initiation Document (PID) because it is the foundation
to the growth of the project as well as a referencing point throughout. The project client as well as the developing team refer to the PID. It is a
decision document that directs the methodologies to be implemented and its feasibility. PID gathers all the requirements and analysis done
from the very beginning of the project and is a project management method that aims on the success as well as the risks associated with the
project. A PID consists of Project goals, project size, Project organization (QAHE) in this case, Limits and risks, Stakeholders and Project
Checks and recording.
Project Initiation document is important because it captures all the information required to plan a project and its deliverables. Project
Initiation document is important because it focuses on the key questions which can then be evaluated accordingly and these includes:
 Why is the project being undertaken?
 What is it that needs to be delivered?
 What are the responsibilities of Project Management team? / Individual responsibilities.
 How can the project be delivered?
 By when can the project be delivered?
 What can be the potential risks, constrains of the project and the issues related?
 Is the project economically feasible, legally feasible?

Project Management.
1.2 Project Initiation Document.
Project Name QAHE Educational Fair Launch 2019.
Project Sponsor Managing Director
Project Manager
Project Customer QA Higher Education, Birmingham Campus.
Effective Date 04th July 2019
Approval Date 10th July 2019
Background of the Project: The QA Higher Education (Birmingham) has recently
upgraded the infrastructure by renovating the teaching
rooms and Computer laboratories. The client expects
the improvements will increase the studious
environment and generate students that are more
proficient and can thrive. The QAHE is a medium-scale
institution and hopes that this will increase the position
and profile. The institution expects a rise after this whole
event of deploying a new environment.

Project Management.
Location No: 5-7 Hill Street, 5th Floor, Centre City Building
Birmingham. B5 4UB
Start Date 4th July 2019
End Date 15th September 2019
Budget (£) Approximately £50,000 (details available in appendix)
Methodology Prince2
Purpose The main purpose is to document all the tasks of the
project along the way of development.
Objectives To attract potential customers an event to be held in the
opening of the new infrastructure and celebrate this
achievement which will hopefully raise the institution’s
profile.
Scope An information for Potential Customers and competitors
that Birmingham QA institution has upgraded its
infrastructure to better facilities.
Out of Scope Interviewing the potential students for the institutions so
as the campaign can reach far and wide.