International Project Management Case Study

This assignment delves into the complexities of international project management using a case study. Students will analyze various aspects including the PRINCE2 methodology, cost and schedule tracking, reporting structures for stakeholders (e.g., CEO and Project Governance Board), and the importance of clear communication.

International project
management

Table of Contents
INTRODUCTION...........................................................................................................................3
MAIN BODY..................................................................................................................................4
CONCLUSION................................................................................................................................6
REFERENCES................................................................................................................................7

INTRODUCTION

Project management is one of the essential tasks of the companies for fulfilling the needs,
desires and wants of the customers. It is a process of initiating, planning, executing, controlling
and completing work with the help of team members. Effective management of projects results
to the accomplishment of the specific organizational goals and objectives which leads to gain
success criteria (Braglia and Frosolini, 2014).
The present essay is based on the given case Leadership in Managing the East Timor
Project. In context to this, the essay includes methodologies for cost and schedule tracking along
with report structure having information regarding data type and their explanation. Along with
this, meetings with project Government Board and structure for CEO report is also explained.
MAIN BODY
The company uses different methods for recommending cost and tracking the schedule of
the projects. This helps in providing right and proper information regarding the completion of the
project to the customers. The method which is used by the Kate for her projects is as follows:
Prince2: It is a process-based method which is used by the company for the effective
management of its various projects. It is accessible and widely recognized technique among the
private organizations worldwide. Kate divides the project into the different manageable and
controllable stages for their better handling (PRINCE2 Methodology. 2017). The seven processes
through which the project manager decides cost and schedule of the project by using Prince 2
method is as follows:
Starting a project: This includes the appointment of the project team as per the required skills
and talent for the project. The activities involved in this step includes a selection of the
executive, designing or project management team, preparation of project brief, development of
business outline case and many others.
Initiating a project: In this, a summary of the project is being used for the preparation of the
other management documents which will be required at the time of the project. For example,
quality approach, risk handling approach, control methods, etc.

Directing a project: In this, project board authorizes the project along with its stage plan. An
exception plan is also added to the project for handling any risk by replacing it with the stage
plan. This section emphasizes the authorization of project, stage plan, giving ad hoc direction
and confirmation regarding the project closure (Teller, Kock, and Gemünden, 2014.).
Controlling a stage: With the help of Prince 2 method, a project of the firm is being segregated
into the steps for their proper controlling. Each process is being appropriately monitored by the
managers and project board for handling any issue efficiently by taking corrective actions.
Managing product delivery: In this, project manager and other team managers ensured the
allocation of necessary resources, precise information about the outcome of the project, accuracy
of progress information and expected delivery of the planned products.
Managing stage boundaries: In this, project manager and her team review the progress approve
the changes by taking valid and experience based opinions of the team in the end stage. This
helps in making improvements for raising the project quality before delivering it to the customer
(Mir and Pinnington, 2014).
Closing the project: In the last stage, project evaluation review, decommissioning the project,
identification of the follow-on actions and preparation of the benefits regarding the review plan
is analyzed by the manager and another team.
This selected Prince2 project methodology provides organization various benefits like
improvement in communication between the manager and other stakeholders, better control over
the project steps, provides stakeholders an opportunity to express their opinions and help in the
decision-making process. On the other hand, there are some risks as well which can affect the
quality of the project. These consists of improper leadership capability which can lead to
demotivate workers, inappropriate information concerning the project requirements which can
affect its result and lots of documentation is needed which increases time and cost. Thus, while
using the Prince2 approach project manager should handle the risks by selecting appropriate
solutions (Fleming and Koppelman, 2016).
It is necessary for the project manager to create a project report for presenting it to the
customers. This report consists of information about the required resources, cost of the resources,

the period for completion, explanation about the data type, etc. The structure includes Title of the
project, abstract, table of contents, introduction, main body, and conclusion. This format of the
report provides appropriate information about the project progress to the clients. In context to
this, abstract includes the summary about the project, introduction is about the information
contained in the plan, main body consists of various processes used for the project completion,
types of techniques, costing with appropriate tool, required resources like manpower, tools and
techniques, infrastructure, etc., different steps like planning, designing, data analysis,
methodologies, development, implementation and many other. This report format helps in better
understanding of the project and its various concepts. Proper representation along with exact
information results to satisfy the needs of the client (Burke, 2013.).
Project Governance board meeting conducts every month for informing about the
progress of the project. This session helps in making changes or improvements into the
completed steps as per the requirement of the customers. Monthly meetings lead to the
completion of the project adequately along with handling and controlling of the risks. This
prevents later stages from becoming faulty or inappropriate.
The format required for the CEO and Board project report includes the only summary
about the project. This review is a brief description of the project, data used, type of methods
used, costing, period, steps involved, customer requirements, feasibility study, necessary
resources along with their costing and risks which can be occurred with their controlling
solutions. This brief information helps board and CEO in taking decisions for accepting the
project or not (Kerzner, 2013).
CONCLUSION
The above essay concluded that project management is a complicated and essential
process for an organization. With the help of Prince2 methodology, the project manager can
easily track the various steps along with costing and scheduling of the project. On the other hand,
proper format of the report can help customers in understanding every process for completion of
the project. In addition, for CEO and other board members summary of the project is sufficient
for making them take appropriate decisions.

REFERENCES
Books and Journals
Braglia, M. and Frosolini, M., 2014. An integrated approach to implement project management
information systems within the extended enterprise. International Journal of Project
Management, 32(1), pp.18-29.
Burke, R., 2013. Project management: planning and control techniques. New Jersey, USA.
Fleming, Q.W. and Koppelman, J.M., 2016, December. Earned value project management.
Project Management Institute.

Kerzner, H., 2013. Project management: a systems approach to planning, scheduling, and
controlling. John Wiley & Sons.
Mir, F.A. and Pinnington, A.H., 2014. Exploring the value of project management: linking
project management performance and project success. International journal of project
management, 32(2), pp.202-217.
Teller, J., Kock, A. and Gemünden, H.G., 2014. Risk management in project portfolios is more
than managing project risks: A contingency perspective on risk management. Project
Management Journal, 45(4), pp.67-80.
Online
PRINCE2 Methodology. 2017. [Online]. Available Through:
<https://www.prince2.com/eur/prince2-methodology#main-menu>. [Accessed on 6th October
2017]