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Management System - Assignment

   

Added on  2020-05-16

6 Pages1629 Words66 Views
Data Science and Big Data
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1ABC Timber
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2ABC timber and hardware is a company of hardware stores which operates all over the country. There are 12 branches of the company and every branch consists of a sales representative. An annual sales conference is held every year in which all the sales representatives discuss the work done in that particular year. The end users of the company are the customers and the management team comprises of the representatives, sales manager and the administration.The external stakeholders of the current information system are the customers who have trust in the company. The internal stakeholders are basically the sales manager and his team. All ofthe representatives of the sales manager’s team have to submit monthly reports on their activities. When the sales manager receives this report he analyses it and then discuss the issues with the respective representative. The sales manager has an authority to fill the reportsalong with his comments in the office filing system. Then the administrative department prepares a report of the sales manager and his team of each branch. In the end, these reports are analysed by the board of directors. The company also has an accounting system which is a database and consists of information of the purchasing information of the customers. The sales manager is the most important stakeholder of the company. This is because if the sales manager retires nobody will have access to his information and the data. In short, the sales manager directly influences the company[ CITATION DBo16 \l 1033 ].The new information management system will increase staff engagement, information flexibility and scalability of the system. As the basic features of the new information management systems are,It will provide all the information of the business to the appropriate individual and thedepartmentIt will also allow the new sales person to access all the information which the senior sales staff access.It will be used adequately by all the staff membersIt will allow the staff members to work with new technologies like mobile computing and cloud computing which will make their work flexibleThe scalability of the system will increase as the functions of sales; marketing and customer services will be automated and consolidated[ CITATION CSe16 \l 1033 ].
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3There are various types of challenges in successfully implementing a new information management system into the existing business like,1.Management challenges- Most of the times, the senior managers do not understand the purpose of the new IMS and hence they do not approve it.They also have a problem of budgeting, and personnel management.2.Environment issues- The organisation’s culture, change and behaviour along with poor coordination of the team members are also some of the challenges faced in implementing new IMS.3.Technical system- The technical systems such as the hardware and the software requirements are the biggest issue in implementing the new IMS. As the up gradation of the existing software into new software gets difficult to implement.4.Human challenges- For implementing a new system proper learning and training haveto be provided to the staff members.Inconsistent and inadequate training leads to failure of the new information management system. As a result, the system does not fulfil the expectations and the demands of the customers.5.Time challenge- Many times implementation of the new information system takes a lot of time and hence affects the business in a negative way[ CITATION JMa10 \l 1033 ].The planning activities involved in planning new information systems are:1.Strategic Planning-The new information system should have strategic organizational goals.2.Operational Planning- It comprises of the plans like the annual operating budget and the information system project plans.3.Resource Planning- A brief evaluation of the financial and technology resources which will be needed to develop a new information system[ CITATION JGr16 \l 16393 ].The various outcomes of the planning process will be;1.Define the conclusion- A brief description of the new information system i.e. how will it benefit the company and what will be its future scope should be defined precisely.2.Formation of team- The various skills which will be needed by the team members andthen the formation of team is done accordingly.3.Acquisition- The mandatory hardware and software resources have to be collected.
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