Information System Project Development

This assignment focuses on the importance of information systems in project development. It discusses the key aspects of project management, including risk analysis, work breakdown structure, and stakeholder communication. The report emphasizes the need for a secure online booking system, and identifies potential risks such as financial, market, technological, people, and structure risks. It also outlines the process of communicating with stakeholders to analyze their requirements.

IS Management- Applied Project
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Contents
INTRODUCTION...........................................................................................................................3
MAIN BODY..................................................................................................................................3
CONCLUSION................................................................................................................................9
REFERENCES..............................................................................................................................10
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INTRODUCTION
Information system is a type of platform that can use for decision making which acquired
the data for managing, controlling, analysing and visualizing in organization. It examines the
process, technology where it will operate the different operations and functions of enterprises.
In this report, Aussie Vacancies is a type of travel agency that specializes in rental of
high quality of services which provide to the consumers. The organization is mainly used sales
channel of direct selling to the customer by using mailshots of brochures and centres of customer
supports. These are main source of Aussie vacancies firm to coordinate with the people across
the world but the electronic brochure doesn’t link to the up-date data so that they will make plan
to develop secure booking online system that help for customer where they can access the
information about packages and accommodations.
This report will discuss about the risk analysis factor during project development such as
financial, market, technological, people and structure risk. It will describe the work breakdown
the structure of project development and also communicate with stakeholder for analysis the
requirement.
MAIN BODY
Overview
Aussie Vacancies is based on the travel agency that specializes in rental of high quality of
services which provide to the consumers. It can use sales channel of direct selling to the
customer by using mailshots of brochures and centres of customer supports.
A risk is uncertain condition and event that might affect on the overall process. Sometimes,
all type of risk is not negative and doesn’t impact on the business processes. Aussie Vacancies is
mainly identified the risks during project development for online booking system.
Market Risk
In Aussie Vacancies, if IT team will create new product and services in marketplace so
that online booking system will help for consumer to check availability of services by using
mobile phones. The organization needed to design an effective secure system where consumer
feel free to enter their personal information in it (Laudon and Laudon, 2015). There are some
common issues arise through competitors who are always trying to implement the online services
in global marketplace. In this way, it become very tough for Aussie Vacancies travel agency to
face challenges through markets. As per analysis, the agency might be identified that since
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alternative competitors’ sites were not better at present, it was felt that create a dynamic and
user-friendly site which consider the main source of competitive advantage. In this way, users
will definitely use the product and services because of user friendly which help for accessing the
information in proper manner. On the other hand, if someone already make this project that will
increase market risk regarding waste of time, money, efforts etc.
Financial Risk
Aussie Vacancies travel agency can afford to undertake the internet based online booking
system when the organization made the website but cannot link with the availability of data or
facilities for client. Stakeholder are confident in term of financial projections because it has
limited investment required for linking with new booking system.
Return of investment, NPV and Payback are basically summarised the set of cash flow
from online booking project into single indicator. Payback is considered the most common ways
to asses the value of project and also calculate by comparing the actual cash investment in
project development but it will arise risk of sole determination, on the other side, it often the
better gauge for risk whereby longer payback period are more risky because of overrun cost,
delay of planned values (Paré and et.al., 2015). ROI is mainly used for calculating the overall
benefits and advantage of project where it can be divided into cost ratio that help for identifying
the potential returns but it doesn’t show the timeliness of actual profit return and increase risk of
lower values.
The organization can afford to continues online booking project because travel business
activities are performed by online system which provide the better quality of services to the
consumers. In case, if system failure occurs during operation management. It will increase the
investment cost and overall budget which directly effects on the financial condition.
The Aussie Vacancies travel agency can identify the financial resources before implementing
project in business process (Rikhardsson, 2017). It involves bank deposits, cash and liquid
investments etc. these are main financial resource needed for managing and controlling in proper
manner. In case, if these resources are not available so that it will increase financial risk such as
lack of money, equipment’s and investment etc.
Technological Risk
The project of online booking system is technically feasible because it can fulfil all
requirement of consumer when how they can use services. In travel agency, IT team is
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considered the technically feasibility before starting project where it can be identified the internal
capability of system that support the requirement on internet-based booking system. Employee
can use resources to upgrade the system in perfectly.
IT team will use the bleeding edge or leading-edge technology for project development, it
increases the technical risk because it generates lead adopter to incur the maximum expense in
order to use them. It is based on the high technology product that its place in market but it still
uncertain. It cannot be tested in proper ways to increases failure of system during processing. In
this way, travel agency needs to use Mature technology for project development because it can
implement for long terms that have removed faults and problems in the system. It applicable for
future growth development of secure online booking system (Dwivedi and et.al., 2015). The
decision related for choosing technology is very important of agency because their business
totally depend on the system. In case of they cannot select the better technique and convert into
technology risk.
Hardware, software and networks are important component of technology concept that
can control the overall processing of system. It will use various type of hardware devices that
store information about client where they can visit online booking site. Network system is
providing the alter message for administrator those who will operate the customer services and
communicate with the client through online website.
Mature technology will available to meet the requirement of project objectives where
provide an access of client so that they can easily book services by using online booking system.
In the web-based project, it will use mature technology because it is based on long lasting
but it will be outdated and something obsolete when new implementing thing has made it useless
for project. In fact, the older technology was superiors in different aspects of business growth
and development (Romero and Vernadat, 2016). It will require that hardware, software and
networks are functions in properly because these are important part of project without using
these things, it cannot be possible to operate online services in proper manner. Hardware and
software are controlled the functionality of task that performed during data collection or
management.
Risk of hardware and software
 Fault of Power
 Malicious attack
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 Missing data encryption
 Overflow of buffer
 Failure of electronic element
Risk of Network technology
 Computer Viruses
 Traffic overloaded
 Expose business secrete
People Risk
Aussie Vacancies travel agency has hired an efficient people with an appropriate skill
that always help for project development and management. It also performed the actions for
provide training to the staff members on new system. In this way, they can easily understand the
process of online booking system. This type of services always helping to support for
implementing new idea, concept in the business development. in case, if the organization doesn’t
find the efficient skill in staff members to find the talent people those who have managerial and
technical skill because it helps for improving the project quality and provide better quality of
services to the consumers.
Experience people always support to their colleagues or new staff members at workplace
because it helps for other employee to build their own performance and capabilities. When the
risk has been increased when the people have lack of skill and unable to support the overall
system in proper manner. They also unable to collect the information of customer and find their
specific requirement in proper ways (El Kadiri and et. al., 2016). If experience people and new
one are work together to implement innovative idea for project development. in this way, it has
been successfully completing the development process without generating any barriers or
obstacles. in this way, the online booking system have made champion project for Aussie agency
to secure centralise database that contain data or information of consumers.
The travel agency is familiar with the sponsor because who is responsible for securing
and financing for new project development. it provides the opportunities for company to handle
the business operations and functions (Agostinho and et.al., 2016). it mainly prefers to sponsor
become senior manager with give proper directions. It requires for building a good relationship
with consumers and sponsors who are participating specific role for project management. A good
relationship can be made by coordinating with client and provide better services so that they
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always choose Aussie Vacancies travel agency for holiday package, accommodation and many
more.
Structure and process Risk
For developing a new project that will introduce the different type of new features in
terms of data management, security concern and so on. It is an essential part of project that can
hold the entire activities or processes in proper manner. If developer might be used waterfall
model for project development while during finalisation some changes are required which is not
possible and generate process risk of destroy the store data and stop process in mid.
Before developing project, it will analyse the essential changes during implementation
because there are many systems interact with the new project for data communication,
management and storage purpose (Müller and et. al., 2016)
. The multiple users group needed to interact towards the project and take more services for
using accommodation facilities through travel agency. On the other hand, organization have
processes in the place to complete online booking system in successfully manner. It only
possible when it will reduce risk in structure making and processing.
Work break down structure
A work breakdown structure is a type of project deliverable that can organise the team
works into the different manageable sections. It may define the overall structure that break down
into hierarchical decomposition and executed work by project team. It is visualised the scope of
manageable chunks where project team easily understand the level of project development.
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Stakeholder communication analysis
It is a process to enable the continues happens communication plan for project
development. it also analysed the overall project competition deadline where it can share
information or data by using different channels (Shiau, Chen and Tsai, 2015). For implementing
the new project development, it plays important role for making coordination between different
stakeholder because everyone have specified role to manage and control the process in proper
manner.
Stakeholders List of
documents
Format of
documents
Contact details Due date
Customer
management
Monthly status Meeting and hard
copy
Kate 1st Month
Software
subcontractor
Implementation
of software plan
Email Jolly June 2
employee Problem and
issues related new
project
Meeting
Email
Kim June 5
Managers Identifying issues
of system failure
hardcopy Rosy June 7
Sales Supervisor Producing report,
manage
performance of
individual
Email
hardcopy
William June 20
Table :2
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CONCLUSION
As per discussion, it concluded that Information system is considered the important part of
decision making in project development. it also helps for managing, controlling, analysing and
visualizing in organization. It can be identified the process, technology where it operates the
different operations and functions of enterprises. The report is mainly focused on the project
development because it can use electronic brochure but it doesn’t link to the up-date data so that
it makes plan to implement secure booking online system that help for customer where they can
access the information about packages and accommodations. It has been summarised that risk
analysis in the project development such as financial, market, technological, people and structure
risk. It describes the work breakdown the structure of project development and also communicate
with stakeholder for analysis the requirement.
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REFERENCES
Book and Journals
Laudon, K.C. and Laudon, J.P., 2015. Management Information Systems: Managing the Digital
Firm Plus MyMISLab with Pearson eText--Access Card Package. Prentice Hall Press.
Paré, G. and et.al., 2015. Synthesizing information systems knowledge: A typology of literature
reviews. Information & Management. 52(2). pp.183-199.
Dwivedi, Y.K. and et.al., 2015. Research on information systems failures and successes: Status
update and future directions. Information Systems Frontiers.17(1). pp.143-157.
Romero, D. and Vernadat, F., 2016. Enterprise information systems state of the art: Past, present
and future trends. Computers in Industry. 79. pp.3-13.
El Kadiri, S. and et.al., 2016. Current trends on ICT technologies for enterprise information
systems. Computers in Industry. 79. pp.14-33.
Müller, O. and et.al., 2016. Utilizing big data analytics for information systems research:
challenges, promises and guidelines. European Journal of Information Systems.25(4).
pp.289-302.
Shiau, W.L., Chen, S.Y. and Tsai, Y.C., 2015. Management information systems issues: co-
citation analysis of journal articles. " International Journal of Electronic Commerce
Studies". 6(1). pp.145-162.
Agostinho, C. and et. Al., 2016. Towards a sustainable interoperability in networked enterprise
information systems: trends of knowledge and model-driven technology. Computers in
Industry.79. pp.64-76.
Rikhardsson, P.M., 2017. Information systems for corporate environmental management
accounting and performance measurement. In Sustainable Measures (pp. 132-150).
Routledge.
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