Attributes of Innovative Digital Workplace of IKEA
Added on 2023-06-09
40 Pages9249 Words145 Views
Professional DevelopmentDesign and CreativityData Science and Big DataMaterials Science and EngineeringLanguages and CulturePhilosophyStatistics and Probability
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TABLE OF CONTENTS
INTRODUCTION...........................................................................................................................3
Project life cycle............................................................................................................................3
Factors needs to be consider while making project management plan...............................5
Project management plan............................................................................................................6
Aim..............................................................................................................................................7
Objectives.................................................................................................................................7
Research questions...............................................................................................................7
Cost............................................................................................................................................7
Scope.........................................................................................................................................7
Time............................................................................................................................................7
Quality........................................................................................................................................8
Risk.............................................................................................................................................8
Communication.......................................................................................................................8
Resource...................................................................................................................................8
Work breakdown structure & timeframe and Gantt chart.......................................................8
Work breakdown structure...................................................................................................8
Timeframe.................................................................................................................................9
Gantt chart................................................................................................................................9
Literature review..........................................................................................................................10
Innovative digital workplace..............................................................................................10
Innovative technologies adopted by IKEA during transformation..........................11
Attributes of the innovated digital workplace of IKEA...............................................11
Research method and their importance to project management plan...............................12
Research type........................................................................................................................12
Research approach..................................................................................................................13
Research philosophy...........................................................................................................13
Data collection.......................................................................................................................13
Sampling.................................................................................................................................13
Data Analysis.........................................................................................................................14
INTRODUCTION...........................................................................................................................3
Project life cycle............................................................................................................................3
Factors needs to be consider while making project management plan...............................5
Project management plan............................................................................................................6
Aim..............................................................................................................................................7
Objectives.................................................................................................................................7
Research questions...............................................................................................................7
Cost............................................................................................................................................7
Scope.........................................................................................................................................7
Time............................................................................................................................................7
Quality........................................................................................................................................8
Risk.............................................................................................................................................8
Communication.......................................................................................................................8
Resource...................................................................................................................................8
Work breakdown structure & timeframe and Gantt chart.......................................................8
Work breakdown structure...................................................................................................8
Timeframe.................................................................................................................................9
Gantt chart................................................................................................................................9
Literature review..........................................................................................................................10
Innovative digital workplace..............................................................................................10
Innovative technologies adopted by IKEA during transformation..........................11
Attributes of the innovated digital workplace of IKEA...............................................11
Research method and their importance to project management plan...............................12
Research type........................................................................................................................12
Research approach..................................................................................................................13
Research philosophy...........................................................................................................13
Data collection.......................................................................................................................13
Sampling.................................................................................................................................13
Data Analysis.........................................................................................................................14
Reliability and validity.........................................................................................................14
Research limitation..............................................................................................................14
Ethical consideration...........................................................................................................14
Data Analysis and Findings.......................................................................................................15
Findings and Discussion....................................................................................................25
Recommendations......................................................................................................................26
Reflection......................................................................................................................................27
CONCLUSION.............................................................................................................................27
REFERENCES............................................................................................................................29
APPENDIX...................................................................................................................................31
Project log book.......................................................................................................................31
Performance review template............................................................................................34
WBS..........................................................................................................................................36
Gantt chart................................................................................................................................36
Personal reflection..................................................................................................................38
Research limitation..............................................................................................................14
Ethical consideration...........................................................................................................14
Data Analysis and Findings.......................................................................................................15
Findings and Discussion....................................................................................................25
Recommendations......................................................................................................................26
Reflection......................................................................................................................................27
CONCLUSION.............................................................................................................................27
REFERENCES............................................................................................................................29
APPENDIX...................................................................................................................................31
Project log book.......................................................................................................................31
Performance review template............................................................................................34
WBS..........................................................................................................................................36
Gantt chart................................................................................................................................36
Personal reflection..................................................................................................................38
INTRODUCTION
Innovated digital workplace refer to that workplace which performs various kind of
innovations and implements the workplace transformation. In current era, workplace
must be aligned with the innovations and digitalization as it leads to enhance the
productivity of the business (White, 2019). Workplace transformation has been proven
highly effective as it is driven by new technologies that enhances working criteria in
organization and ensures higher productivity. Currently, due to pandemic the business
organizations has become highly aware about the concept of workplace organization
and ensured effective focus over this. The present report will shed a light over the
concept of innovated digital workplace. In this report the selected company is IKEA
which is a Swedish-founded and the Dutch headquartered company. The company
designs the furniture, kitchen and home appliances.
This report will emphasize the attributes of innovative digital workspace
implemented by IKEA. The stages of the project life cycle will be explained.
Furthermore, the project management plan will be formed which will be concerned with
the resources, risk, cost, duration under the investigation. Moreover, a minor research
will be conducted which helps in determine the importance of implicating the project.
Project life cycle
The sequences of different stages through which a project manager conduct
practice to make their specific project or assessment successful is defined as project life
cycle (Introduction to Project Management Life Cycle, 2022). This cycle is quite
essential and beneficial in case of current project, because of varied reasons. For
example, it may play significant role in the context of work success in term of breaking
down the significant activities into stages that help to achieve project aim and
objectives. Stages that help to reach desire outcomes are;
Initiation phase-
At initial stage of project life cycle the project idea as aim or objective is attempt to
create by the management of IKEA, which enable them to move toward development of
appropriate approaches that help to achieve the goal in term of managing project
(Matějka and et.al., 2016). As it is quite essential for a project manage to do so, by
conducting varied practices. They may take approach to check the feasibility in the
Innovated digital workplace refer to that workplace which performs various kind of
innovations and implements the workplace transformation. In current era, workplace
must be aligned with the innovations and digitalization as it leads to enhance the
productivity of the business (White, 2019). Workplace transformation has been proven
highly effective as it is driven by new technologies that enhances working criteria in
organization and ensures higher productivity. Currently, due to pandemic the business
organizations has become highly aware about the concept of workplace organization
and ensured effective focus over this. The present report will shed a light over the
concept of innovated digital workplace. In this report the selected company is IKEA
which is a Swedish-founded and the Dutch headquartered company. The company
designs the furniture, kitchen and home appliances.
This report will emphasize the attributes of innovative digital workspace
implemented by IKEA. The stages of the project life cycle will be explained.
Furthermore, the project management plan will be formed which will be concerned with
the resources, risk, cost, duration under the investigation. Moreover, a minor research
will be conducted which helps in determine the importance of implicating the project.
Project life cycle
The sequences of different stages through which a project manager conduct
practice to make their specific project or assessment successful is defined as project life
cycle (Introduction to Project Management Life Cycle, 2022). This cycle is quite
essential and beneficial in case of current project, because of varied reasons. For
example, it may play significant role in the context of work success in term of breaking
down the significant activities into stages that help to achieve project aim and
objectives. Stages that help to reach desire outcomes are;
Initiation phase-
At initial stage of project life cycle the project idea as aim or objective is attempt to
create by the management of IKEA, which enable them to move toward development of
appropriate approaches that help to achieve the goal in term of managing project
(Matějka and et.al., 2016). As it is quite essential for a project manage to do so, by
conducting varied practices. They may take approach to check the feasibility in the
context of implementing project in form of cost, profit, resources, time frame and other
terms. Initiation phase empowers in laying out the string foundation for the project that
helps in generating the effective outcomes.
Planning-
After passing above stage, project manager move to the next one and that is
planning, where they may take initiative to create a detail project plan, by taking varied
factors into their consideration (Araújo and et.al., 2022). This stage may include tasks,
assets and timelines, along cost or budget of project, which help to achieve aim and
objective. Under this phase, different types of activities are planning to conduct such as
communication, resources, quality and development plan. It is essential for
management to cover each concept in every plan like technologies to communicate with
stakeholders. Planning phase helps in guiding the major stakeholders in regards to the
major activities of the project and mainly guides the project manager in context of taking
major steps.
Execution-
After the above two stages, project manager move to third phase where they may
approach to take action according to planning stage. This phase helps in taking initiative
to allocate resource and assure timely delivery of work (Singh and Mukherjee, 2022).
Furthermore, they may effort to assign tasks to each team member on a day to day
basis and then conduct meeting with them to understand as well as identify any issue
that affect final outcome of project completion. Project execution is important because it
helps to manage work appropriately and in systematic manner.
Monitoring and controlling-
The current stage of project life cycle is merge with execution stage because they
both occur at the similar time duration. The main motive of this phase is to assure that
overall execution may carry out according to plan. It is essential for project manager to
conduct practice to set key performance indicators and compare the success of their
plan, which enable them to eliminate deviation and also redefine the metrics
appropriately and in systematic manner (Jan, Abbas and Ahmad, 2022). Monitoring
phase is highly important as it helps in monitoring the activities of the project and errors
have been detected.
terms. Initiation phase empowers in laying out the string foundation for the project that
helps in generating the effective outcomes.
Planning-
After passing above stage, project manager move to the next one and that is
planning, where they may take initiative to create a detail project plan, by taking varied
factors into their consideration (Araújo and et.al., 2022). This stage may include tasks,
assets and timelines, along cost or budget of project, which help to achieve aim and
objective. Under this phase, different types of activities are planning to conduct such as
communication, resources, quality and development plan. It is essential for
management to cover each concept in every plan like technologies to communicate with
stakeholders. Planning phase helps in guiding the major stakeholders in regards to the
major activities of the project and mainly guides the project manager in context of taking
major steps.
Execution-
After the above two stages, project manager move to third phase where they may
approach to take action according to planning stage. This phase helps in taking initiative
to allocate resource and assure timely delivery of work (Singh and Mukherjee, 2022).
Furthermore, they may effort to assign tasks to each team member on a day to day
basis and then conduct meeting with them to understand as well as identify any issue
that affect final outcome of project completion. Project execution is important because it
helps to manage work appropriately and in systematic manner.
Monitoring and controlling-
The current stage of project life cycle is merge with execution stage because they
both occur at the similar time duration. The main motive of this phase is to assure that
overall execution may carry out according to plan. It is essential for project manager to
conduct practice to set key performance indicators and compare the success of their
plan, which enable them to eliminate deviation and also redefine the metrics
appropriately and in systematic manner (Jan, Abbas and Ahmad, 2022). Monitoring
phase is highly important as it helps in monitoring the activities of the project and errors
have been detected.
Closure-
It is the time when manager takes initiative to deploy the work or project to
management with better and desire outcomes. They may effort to release deliverables
and communicate closure to each stakeholder, who may prefer to engage themselves in
project completion, which enable them to fulfil their expectations. Along with above
practice, under the stage of closure they may move to release team members and
closing contracts as well as fill payment (Haidabrus, Grabis and Protsenko, 2021). This
phase is important as it shows the planned work has been carried out in effective way
and the project has been done.
Factors needs to be consider while making project management plan
Project estimating-
Project manager is accountable to consider current factor and take this into their
consideration for purpose of achieving aims and objectives successfully. They may take
initiative to assure individual team member is one right tract or not, which enable them
to achieve target goals, whether they are short, long or medium terms (Barbalho, Carlos
de Toledo and Cintra Faria, 2021). By considering this factor, they may move toward
talking to team members and comprehending what organization is expected to obtain in
return of making workplace digitalize. Along with conducting above practices, they may
also assure that everyone takes their accountabilities.
Setting up project team-
It is quite essential for project manager to consider the current factor along with
above one while completing a project management plan and developing the same in
appropriate manner. They may focus on building team and selecting individual
candidate who may have set of skills and competencies that utilize to achieve target
aims (Pandey and et.al., 2022). It is essential for them to make up a team of skilled
players, so they may work appropriately, by following the directions and strategic
suggestions provided by project manager.
Scheduling tasks to a project timeline-
Along with above two factors, they may consider the current one as well and then
take approach to schedule tasks to a project time duration. This factor may enable them
It is the time when manager takes initiative to deploy the work or project to
management with better and desire outcomes. They may effort to release deliverables
and communicate closure to each stakeholder, who may prefer to engage themselves in
project completion, which enable them to fulfil their expectations. Along with above
practice, under the stage of closure they may move to release team members and
closing contracts as well as fill payment (Haidabrus, Grabis and Protsenko, 2021). This
phase is important as it shows the planned work has been carried out in effective way
and the project has been done.
Factors needs to be consider while making project management plan
Project estimating-
Project manager is accountable to consider current factor and take this into their
consideration for purpose of achieving aims and objectives successfully. They may take
initiative to assure individual team member is one right tract or not, which enable them
to achieve target goals, whether they are short, long or medium terms (Barbalho, Carlos
de Toledo and Cintra Faria, 2021). By considering this factor, they may move toward
talking to team members and comprehending what organization is expected to obtain in
return of making workplace digitalize. Along with conducting above practices, they may
also assure that everyone takes their accountabilities.
Setting up project team-
It is quite essential for project manager to consider the current factor along with
above one while completing a project management plan and developing the same in
appropriate manner. They may focus on building team and selecting individual
candidate who may have set of skills and competencies that utilize to achieve target
aims (Pandey and et.al., 2022). It is essential for them to make up a team of skilled
players, so they may work appropriately, by following the directions and strategic
suggestions provided by project manager.
Scheduling tasks to a project timeline-
Along with above two factors, they may consider the current one as well and then
take approach to schedule tasks to a project time duration. This factor may enable them
to take strategic approach in form of taking a realistic view of project and team
capabilities that play significant role in the context of aim achievement of overall study.
Along with this practice, they may move to assure that their plan work according to
budget, which is important and beneficial too for varied reasons.
Juggling and balancing project priorities-
The consideration of existing factor is also important for project manager while
taking initiative to complete or design project management plan (Schuijer, Broerse and
Kupper, 2021). According to their consideration related to current term they may juggle
and balance project priorities in term of making appropriate plans and strategies that
work even better than before. They may effort to limit budget by reducing the amount of
unnecessary resources and add more assets that used to achieve goals.
Scheduling-
It is one of those factors that may put positive or negative impact on project
management plan. Project manager by taking this factor into consideration may achieve
aim of their project and that is to investigate the attribute of innovative digital workplace
at IKEA, which falls under the category of leading furniture retail organizations, where it
may work and run venture rapidly.
Strong project closure-
It is necessary for them to have a strong closure and assure that they may have this
because of making successful project management plan which lead to reach desire
outcomes (Top 5 Factors That Lead to Project Success, 2021). They may utilize the
best techniques like PRINCE2, PMP, P3O and others, that aid to manage project and
work appropriately.
Project management plan
The project management plan refers to the document that mainly defines how the
project is going to be executed, monitored and dominated. The actual performance of
the project has been measured with the set standard of the project that was involved in
the project management planning (Susilowati et.al. 2021). The project management
plan contains the aim, objectives, deliverables, quality, risk, communication resources
capabilities that play significant role in the context of aim achievement of overall study.
Along with this practice, they may move to assure that their plan work according to
budget, which is important and beneficial too for varied reasons.
Juggling and balancing project priorities-
The consideration of existing factor is also important for project manager while
taking initiative to complete or design project management plan (Schuijer, Broerse and
Kupper, 2021). According to their consideration related to current term they may juggle
and balance project priorities in term of making appropriate plans and strategies that
work even better than before. They may effort to limit budget by reducing the amount of
unnecessary resources and add more assets that used to achieve goals.
Scheduling-
It is one of those factors that may put positive or negative impact on project
management plan. Project manager by taking this factor into consideration may achieve
aim of their project and that is to investigate the attribute of innovative digital workplace
at IKEA, which falls under the category of leading furniture retail organizations, where it
may work and run venture rapidly.
Strong project closure-
It is necessary for them to have a strong closure and assure that they may have this
because of making successful project management plan which lead to reach desire
outcomes (Top 5 Factors That Lead to Project Success, 2021). They may utilize the
best techniques like PRINCE2, PMP, P3O and others, that aid to manage project and
work appropriately.
Project management plan
The project management plan refers to the document that mainly defines how the
project is going to be executed, monitored and dominated. The actual performance of
the project has been measured with the set standard of the project that was involved in
the project management planning (Susilowati et.al. 2021). The project management
plan contains the aim, objectives, deliverables, quality, risk, communication resources
and research methods. Here is the detailed project management plan for the current
project which includes-
Topic
What an innovated digital workplace look like: A Case of IKEA?
Aim
To analyse the attributes of innovative digital workspace implemented by IKEA.
Objectives
To discuss what an innovated digital workspace look like.
To investigate the innovative technologies adopted by IKEA during the
transformation.
To analyse the attributes of the innovated digital workplace of IKEA.
Research questions
To discuss what an innovated digital workspace look like.
To investigate the innovative technologies adopted by IKEA during the
transformation.
To analyse the attributes of the innovated digital workplace of IKEA.
Cost
This has been determined as the important element as effective cost
management helps in measuring project budget in effective manner. The over-all cost of
the research activities which includes the activities- sampling, data collection and so on
will be £300.
Scope
The scope of the research is wider in terms as it will cover the attribute of the
innovative digital workplace implemented by IKEA.
Time
Specifying time is highly important as it guides about the actual period in which
project needs to be performed. The time period under which current project will be
performed is estimated up-to 8 weeks.
project which includes-
Topic
What an innovated digital workplace look like: A Case of IKEA?
Aim
To analyse the attributes of innovative digital workspace implemented by IKEA.
Objectives
To discuss what an innovated digital workspace look like.
To investigate the innovative technologies adopted by IKEA during the
transformation.
To analyse the attributes of the innovated digital workplace of IKEA.
Research questions
To discuss what an innovated digital workspace look like.
To investigate the innovative technologies adopted by IKEA during the
transformation.
To analyse the attributes of the innovated digital workplace of IKEA.
Cost
This has been determined as the important element as effective cost
management helps in measuring project budget in effective manner. The over-all cost of
the research activities which includes the activities- sampling, data collection and so on
will be £300.
Scope
The scope of the research is wider in terms as it will cover the attribute of the
innovative digital workplace implemented by IKEA.
Time
Specifying time is highly important as it guides about the actual period in which
project needs to be performed. The time period under which current project will be
performed is estimated up-to 8 weeks.
Methods
Researcher might use the quantitative method in order to conduct research The
collection of the data is being done from both primary and secondary sources. In
primary method the questionnaire will be conducted whereas in secondary method,
articles and journals will be reviewed and reliable & valid sources will be used.
Quality
The quality of the project outcomes will be highly relevant. The quality in the
primary research will be maintained within selecting the accurate candidates who have
information about the selected topic. In secondary research it will be maintained within
using valid sources.
Risk
The risk that is involved in the project is mainly aligned with the limited time-period
and the cost that is being incurred in the project. There is a risk of not delivering the
project outcomes on time and often there is threat related to finance in the project. The
risk related to managing time can be faced and it will be managed within parting task
and allocating time to each task.
Communication
In order to ensure that project activities are going in effective manner it is highly
important that communication must be taken in proper manner. Therefore, for the
project the major communication will take place with the help of e-mail and face to face
interaction.
Resource
The resources refer to the assets that are mainly required by the researcher in order
to complete the project and for delivering outcomes. The current project requires the
digital resources, human resource, physical resource and financial resource.
Researcher might use the quantitative method in order to conduct research The
collection of the data is being done from both primary and secondary sources. In
primary method the questionnaire will be conducted whereas in secondary method,
articles and journals will be reviewed and reliable & valid sources will be used.
Quality
The quality of the project outcomes will be highly relevant. The quality in the
primary research will be maintained within selecting the accurate candidates who have
information about the selected topic. In secondary research it will be maintained within
using valid sources.
Risk
The risk that is involved in the project is mainly aligned with the limited time-period
and the cost that is being incurred in the project. There is a risk of not delivering the
project outcomes on time and often there is threat related to finance in the project. The
risk related to managing time can be faced and it will be managed within parting task
and allocating time to each task.
Communication
In order to ensure that project activities are going in effective manner it is highly
important that communication must be taken in proper manner. Therefore, for the
project the major communication will take place with the help of e-mail and face to face
interaction.
Resource
The resources refer to the assets that are mainly required by the researcher in order
to complete the project and for delivering outcomes. The current project requires the
digital resources, human resource, physical resource and financial resource.
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