Innovative Digital Workspace: Project Management Plan and Research Methods

Unit 6 Managing a Successful Business Project

Table of Contents
Topic: What does an innovative digital workspace look like.......................................................................3
Introduction.................................................................................................................................................3
Aim:........................................................................................................................................................3
Research Objectives:...............................................................................................................................3
Research Questions.................................................................................................................................3
TASK 1.......................................................................................................................................................5
Stages of project life cycle along with their significance in success of a project.....................................5
Factors to consider as the time of completion of project management plan.............................................6
Range of research methods and their importance to project management...............................................7
Questionnaire..............................................................................................................................................9
TASK 2.....................................................................................................................................................10
Produce a project management plan......................................................................................................10
Work break down structure and timeframe to complete the research....................................................12
Conduct a business project as stated within the PMP and communicate findings..................................14
Present data to draw valid and meaningful conclusion and recommendations from data analysis.........21
TASK 4.....................................................................................................................................................23
Reflect on the values of undertaking the business project to fulfill the pre-defined objectives..............23
Conclusion.................................................................................................................................................24
References.................................................................................................................................................25

Topic: What does an innovative digital workspace look like
Introduction
Transformation refers to using new, advance and updated techniques at workplace. It is a
method to enhance the skills, abilities of employees so that they can easily cope up with constant
changes within the organization. In other words, workplace transformation is about rethinking of
flexible workplaces so that different kinds of works, technology and workers can be
accommodate significantly. Presently, transformation is highly important in order to ensure
future growth and success of a company (Meske, 2019). The present research work is based on
innovative and digital workplace. This will cover project planning including different stages &
factors of project life cycle. Further, different methods of research has also been covered in the
report. Along with this, it will include a complete PMP with WBS and Gantt chart. At end,
necessary recommendations will also drawn in order to undertake necessary improvements in the
overall project.
Aim: “To analyze what does an innovative digital workspace look like”. A study on Marks &
Spencer.
Research Objectives:
 To understand the concept of innovative and digital workplace.
 To analyze how an innovative digital workspace look like in context of Marks and
Spencer.
 To identify the significance of innovative and digital workplace to get better outcomes
within Marks and Spencer.
Research Questions
 What is the concept of innovative and digital workplace?
 How an innovative digital workspace look like in context of Marks and Spencer.
 What is the significance of innovative and digital workplace to get better outcomes
within Marks and Spencer?

Literature Review
Concept of innovative and digital workplace
According to Hinings, Gegenhuber and Greenwood (2018), innovative digital workplace
is related with implementation of advance techniques at workplace so that the organization can
grow in future period of time. Transformation refers to using new, advance and updated
techniques at workplace. It is a method to enhance the skills, abilities of employees so that they
can easily cope up with constant changes within the organization. In other words, workplace
transformation is about rethinking of flexible workplaces so that different kinds of works,
technology and workers can be accommodate significantly.
How an innovative digital workspace look like in context of Marks and Spencer
According to Torous and Roberts, (2017), in case of innovative and digital workplace
latest and advance techniques are used. Here, the main aim of business entity is to make the
process simple by using technology. In context of Marks & Spencer, they provide appropriate
training to the employees so that they gain significant knowledge to work in an advance work
atmosphere. Further, they are also likely to support employees so that they can work in change
environment in significant manner.
Significance of innovative and digital workplace to get better outcomes within Marks and
Spencer
According to Trott, (2017), implementation of innovative digital techniques is crucial to
make the work simpler and easier for workforce. With the help of advance techniques, it is
possible for the employees to perform the assign work with greater efficiency. In context of
Marks and Spencer, implementing latest technology is helpful in fostering growth of the
company. Further, it also helps in enhancing the overall production so that the entity can earn
significant amount of profit in future period of time. Additionally, the company can maintain
competitive brand image by implementing innovation and digital techniques at workplace

TASK 1
Stages of project life cycle along with their significance in success of a project.
Project management life cycle shows higher level processes in order to deliver a project
successfully. Through effective project management, it is possible to make significant use of the
available resources. Further, it also helps in minimizing the wastage out of the project. To
complete a project successfully, it is imperative to follow the project life cycle in significant
manner. This cycle includes four major steps such as initiation, planning, execution and closure.
The project life cycle is related with inclusion of these four steps from starting of project to
closure (Galli, 2018). These all steps are interrelated with each-other and need to complete
appropriately to complete the project work successfully. In present context, different steps of
PLC are mentioned as under:
Initiation Phase: It is the first step of PLC where it is important to identify the need of
business, problem and opportunities. For this purpose, one can do brainstorming and accept the
ideas of team members to resolve the issue or get the opportunity. Here, an objective is found out
and further the feasibility of such objective is evaluated significantly. In addition, the major
deliverables of the project have also been identified during this phase (Azhar, Khan and Zafar,
2019). In context of current situation, the project managers is going to undertake a project based
on workplace transformation. This project will be carried out to facilitate transformation at
workplace so that the business entity can grow & succeed in future period of time. The
respective project will help in enhancing the overall skills and capabilities of workforce in
significant manner.
Planning Phase: This is the second step of PLC where the larger project is break down
into smaller components. Here, team is build and scheduled is prepared for the completion of
project work in timely manner. By creating small goals, it is possible to complete the entire
project successfully in future period of time. Here, smaller goals are likely to motivate the
project manager and team members to put efforts for the success of entire project (Vuorinen and
Martinsuo, 2018). In context of the existing project, there is requirement to undertake planning
by breaking down the entire project into smaller components. Through planning, the project
manager will be able to assign different duties to different people for proceeding with the project
further.

Execution Phase: After receiving approval or develop a plan, the next step is to get the
actual work done. Here, plans are turned into actions. Project manager play an important role
here by assessing the success of project, keeping the work on track, organizing team members,
managing timelines etc. This is one of the significant steps of project planning as it helps in
effective execution of project (Nguyen and Garvin, 2019). In this context, the project manager of
current project needs to create the tasks and organize workflows. Further, they need to brief the
team members appropriately. Further, they need to maintain regular communication with the
team members for future success of project work.
Closure: When the team has been completed work on a particular project, the next step is
closing of the project. Here, the final deliverables are provided by the project manager in terms
of releasing the project resource significantly. This is the most important stage in terms of
evaluating the success and failure of the overall project (Ermakova, Kaloshina and Dianova,
2019). In current context, the project manager is required to analyze the overall project
performance in terms of meeting the project goals. Further, they need to assess the performance
of team for making further improvements. In next step, the documents need to put on closure to
ensure that all the aspects of project has been completed successfully without any loop. Here,
post-implementation reviews are also covered to learn from the project and implement those
lessons in future projects in an appropriate manner.
Factors to consider as the time of completion of project management plan
While structuring a project management plan, there is requirement to consider ample of
factors so that the entire project can be completed successfully. In present context, the important
factors need to be considered during project planning are mentioned below:
Experienced project managers and professional project team leaders: Experience is
highly important in order to complete a complex project successfully. No matter how many
resources have been acquired but experience is the most significant factor to contribute in the
success of project management plan (Cicmil and et. al., 2017). The current project is based on
transformation at workplace. Here, the experience project managers and individuals will be able
to contribute towards the success of project significantly.