Library Management System Implementation

This assignment examines the implementation of a new library management system at Monash Video Library. It delves into the potential benefits and challenges, including technical considerations, staff training, operational efficiency, and security risks. The analysis considers factors like data collection techniques, non-functional requirements, and feasibility studies to evaluate the project's success.

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Monash Video Library
Library Management System
9/21/2017

Table of Contents
Business overview...................................................................................................................2
Goals...............................................................................................................................................2
Business Objectives.........................................................................................................................2
Current Business Situation and Problems......................................................................................2
Gaps................................................................................................................................................2
Opportunities..................................................................................................................................2
Data gathering & Data Analysis............................................................................................2
Logical process Modeling.......................................................................................................3
Data Modeling and Normalization.........................................................................................4
Feasibility analysis.................................................................................................................7
Technical Feasibility.......................................................................................................................7
Economical Feasibility....................................................................................................................7
Operational Feasibility...................................................................................................................7
Business Requirement specification.......................................................................................7
Functional Requirements................................................................................................................7
Non-functional Requirements.........................................................................................................8
Business Proposed solution....................................................................................................8
Implementation issues............................................................................................................8
References............................................................................................................................10
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Business overview
Goals
The goal of the project is to develop and deploy an automated information system for the overall
management of Monash Video Library.
Business Objectives
The primary objectives of the project are as listed below:
 Ability to design and develop an information system for the library that may mange all of
the library operations and customer services.
 Ability to complete the project in the budget and time-period that has been allocated to it.
 Ability to gain maximum revenues and customer trust with the aid of the project.
Current Business Situation and Problems
The current system that is being followed at the library has a lot many flaws in terms of
operations and management. It is not possible for the management to keep a track of the
members and the videos that are borrowed by them. Management of loans has also become
difficult to track with the increase in the number of members.
Gaps
Due to the issues in the current system, the members are beginning to look out for similar
business units in the area. It is due to the reason that they are not satisfied by the services that are
being provided to them which leads to deterioration of revenues for the organization.
Opportunities
An automated library management system that has been proposed will be able to bring back the
reduced customer trust and will lead to higher profits and competitive advantage.
Data gathering & Data Analysis
 Questionnaire: The technique will allow the project team members to extract the
information from the project stakeholders regarding their expectation from the system. A
set of questions will be provided to them and their response will be received on the same
(Chaleunvong, 2009).
 Interviews: The project team may also arrange interview sessions with the project
stakeholders, such as, library owner and management team so that they may bring
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forwards their concerns with the current system and their expectations from the new
system.
 Brainstorming Sessions: There may also be group sessions executed to bring out the new
concepts and ideas and gather maximum information (Morgan and Harmon, 2011).
 Automated data analytics tools: These tools may be used by the project team members for
automatic analysis of the data and information that is collected using the above three
techniques.
Logical process Modeling
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Data Modeling and Normalization
Tbl_Branch
Attribute name Data type
branchNo Number
address String
telephone Number
manager Number
Tbl_Staff
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Attribute name Data type
staffNo Number
firstName String
lastName String
position String
salary Number
Tbl_Category
Attribute name Data type
code String
name String
description String
Tbl_Video
Attribute name Data type
videoNo String
copyNo String
title String
category String
dailyRental Number
cost Number
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categoryNo Number
Tbl_Customer
Attribute name Data type
memberNo Number
firstName String
lastName String
street String
State String
zipcode Number
dateOfRegistration Date
branch Number
Tbl_Publisher
Attribute name Data type
publicationNo Number
firstName String
lastName String
licenseNo Number
city String
country String
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Feasibility analysis
Technical Feasibility
The project will have a set of functional and non-functional requirements which will be required
to be implemented. There will be a front end and a back end that will be developed for the library
management system using PHP as the programming language and MySQL as the database.
There will be data analytics tools that will also be required to be integrated in the system along
with payment gateways and security tools. All of these functionalities are doable and there will
not be any issues in the compatibility between the sub-systems. The project is feasible from the
technical aspect (Thompson, 2005).
Economical Feasibility
There will be various costs that will be associated with the project in terms of cost of the tools,
cost of resources and cost of the project activities. The costs will be handled and provided by the
project sponsor. Monash Video Library is in business since long and the project sponsor will be
able to manage the costs. The project is feasible from the economical aspect (Gis, 2013).
Operational Feasibility
The features and functionalities that will be implemented in the system will be used by the end-
users which would comprise of the members and the administrative department. The system will
have a set of support documents so that the users may not get stuck at any point. The project will
be feasible from the operational aspect as well.
Business Requirement specification
Functional Requirements
 Ability to the member and the admin to login to the system in a secure manner.
 Ability to the member to view the video catalogue and apply filters on the same.
 Ability to the member to select a particular video for borrowing.
 Ability to the member to apply the option of hold on the video to get it later (Ahmed,
2015).
 Ability to the system to generate alerts for the members before their due date of return.
 Ability to the admin to view the information on videos that are borrowed by the
members.
 Ability to view the return details by the admin.
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 Ability to extract reports from the system in terms of videos borrowed, returned and
pending over a period of time.
 Ability to manage the member subscriptions by the admin.
Non-functional Requirements
 The library management system must allow the members and the admin to login and use
the system at any time and from any location.
 The performance of the system shall never be compromised with increase in the number
of users at the same time. The throughput time and response time shall stay constant.
 The system shall be scalable so that the new requirements and modifications can be made
as per the changing nature of technology and specifications (Chung, 2013).
 There will be updates that will be required to be installed in future. The system shall
allow the ability to easily maintain it.
 The system shall have good usability and it should match with the functional aspects that
are provided to the team members (Eeles, 2012).
Business Proposed solution
The proposed solution for Monash Video Library is the automated information system for the
management of the library operations.
There are currently many issues that are seen with the present system in terms of inaccurate
information management, slow processing and likewise. These problems will be overcome by
the new system as it will automate the activities, such as, login, video borrowing, video returns,
report management, member subscriptions etc. It will lead to enhancement of the customer
engagement and trust as they will be able to view all the services provided by the library through
the system. The flow of operations will also improve along with information handling and
management (Kumar, 2014).
It will lead to a competitive edge to the library in the market and will also improve upon the
revenues and profits that will be earned.
Implementation issues
There may be certain issues in terms of the implementation of the new system that may be
observed.
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 The implementation of the library management system in Monash Video Library will
bring in many technical and operational changes for the members of the staff. They may
take time to get used to the new system which may lead to the loss in productivity and
efficiency levels of the employees.
 It will be required for the end-users to make them aware about the system functions and
features with the medium of training sessions. There may be users who may miss out on
these sessions and may face operational challenges as a result.
 The implementation of the system may also bring in additional costs in case of security
attacks or technical failures. These additional costs may be difficult to bear by the project
sponsor and may lead to further challenges.
 Such a system is being implemented for the first time in the library and therefore, it may
bring up security risks and attacks. There may be breaching of information along with
loss or leakage that may take place.
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References
Ahmed, M. (2015). Management Information Systems in University Libraries of Chhattisgarh.
[online] Available at: http://crl.du.ac.in/ical09/papers/index_files/ical-121_185_722_1_PB.pdf
[Accessed 21 Sep. 2017].
Chaleunvong, K. (2009). Data Collection Techniques. [online] Available at:
http://www.gfmer.ch/Activites_internationales_Fr/Laos/PDF/Data_collection_tecniques_Chaleu
nvong_Laos_2009.pdf [Accessed 21 Sep. 2017].
Chung, L. (2013). Non-Functional Requirements. [online] Available at:
https://www.utdallas.edu/~chung/SYSM6309/NFR-18-4-on-1.pdf [Accessed 21 Sep. 2017].
Eeles, P. (2012). Non-Functional Requirements. [online] Available at:
http://www.architecting.co.uk/presentations/NFRs.pdf [Accessed 21 Sep. 2017].
Gis (2013). Feasibility analysis. [online] Available at:
http://www.gis.geo.uj.edu.pl/Teaching_tool_on_knowledge_transfer/eng/wydruki/pdf/Feasibility
%20analysis.pdf [Accessed 21 Sep. 2017].
Kumar, P. (2014). Library Management System. [online] Available at:
http://dspace.cusat.ac.in/jspui/bitstream/123456789/8218/1/library%20management
%20system.pdf [Accessed 21 Sep. 2017].
Morgan, G. and Harmon, R. (2011). Data Collection Techniques. [online] Available at:
http://www.appstate.edu/~steelekm/classes/psy3100/Documents/DataCollection.pdf [Accessed
21 Sep. 2017].
Thompson, A. (2005). Business Feasibility Study Online. [online] Available at:
http://bestentrepreneur.murdoch.edu.au/Business_Feasibility_Study_Outline.pdf [Accessed 21
Sep. 2017].
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