Barriers to Communication in Business Management and Strategies to Overcome Them
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This paper discusses the impact of barriers to communication in business management and strategies to overcome them. It covers perceptual, emotional, language, cultural, and physical barriers and suggests strategies like the Johari window model, Shannon weaver model, understanding employee needs, routine communication system check, and training.
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Business Management Table of Contents Introduction......................................................................................................................................1 Impact of Barriers to communication..............................................................................................2 Perceptual barrier.........................................................................................................................2 Emotional barriers........................................................................................................................2 Language barriers.........................................................................................................................3 Cultural barriers...........................................................................................................................3 Physical barrier............................................................................................................................3 Strategies to overcome.....................................................................................................................4 Johari window..............................................................................................................................4 Shannon weaver model................................................................................................................6 Understand the need of the employees........................................................................................6 A routine check on the communication system...........................................................................6 Training........................................................................................................................................6 Conclusion.......................................................................................................................................7 References…………………………………………………………………………………………………………………………………………8 1
Business Management Introduction In the present scenario, it has been seen that communication plays a great role in maintaining the entire operations of the company. Also, it has been analyzed that when it comes to effective communication then there are various barriers that every company faces. There are many people who think that communication is a simple process but there are also various barriers which affect the working pattern of the employees. If there is no proper communication in the workplace then it can be difficult for the employees to achieve goals and objectives. In this paper, the discussion will be made on how barriers to communication can impact upon the individual and a team when they are focusing on accomplishing their goals and objectives. In this report, the emphasis will be on the strategies that should be taken into consideration that can help to overcome the barriers. Impact of Barriers to communication Perceptual barrier It is considered the most common issue faced in the present era. In this, the people have different opinions and views in context of one situation. So, it has been analyzed that varied perception of the individual can lead to the requirement of effective communication. But through this barrier, it can be seen that activities cannot be finished with satisfaction. As to solve the issue there are two employees but both have a different perception which can create an issue in context to finding out the best solution (Stephen et al., 2017). So, this barrier gives a negative impact on the overall decision-making process of the company and also it will affect the working structure of the company. When decisions are not taken in a correct manner then the negative impact can be seen on achieving organizational goals and objectives. It is necessary to consider the decisions with mutual understanding and also with proper evaluation. Decisions are only considered as an important aspect and if it is not proper then the negative impact can be seen in the entire operations of the company (Dunn and Goodnight, 2016). Emotional barriers Next barrier is related to emotional barriers in which the fear and mistrust are taken into consideration. It has been examined that if employees do not have proper trust and mutual 2
Business Management understanding then it can be difficult for them to communicate in a proper manner. So, this can also lead to duplication of work and can give impact on the overall productivity level. If employees are not sharing their views and opinion with each other then it can lead to duplication of work which will consume more time. When proper communication is not there then it can also create negative thinking in the mind of the employees. The employees will think in a negative manner which can directly impact the working pattern of the company and also create the issue of retention. If there is no retention in the workplace then it can be difficult to accomplish goals and objectives in an effective manner (Ashkanasy and Dorris, 2017). One of the instances of the barrier is a lack of trust between a manager and the subordinates. This focuses on the open relaying of the information and also creating the expectation and misunderstanding between the employees. It has been seen that it negatively impact the entire department of the company. Language barriers This is also considered one of the popular barriers to communication. In this, it has been seen that it is difficult for the employees to understand the language of many people which can lead as a barrier for them. In the recent scenario, the compliment that can be given to the other person is related to speaking that should be done in a proper manner. The native language of the employees can differ if the comparison is made with someone. When confusing messages are transferred and it can distract the employees from the work and also cause barriers inflow of information (Zerfass and Holtzhausen, 2014). So, this can be considered as the communication barriers that can directly affect the goals and objectives of the company. This communication barrier can create misunderstanding between the employees which can adversely impact the entire operations of the company. The misunderstanding which is created between the employees also enhances the conflict in the workplace which leads to inefficiency of the employees (Ramlan et al., 2018). Cultural barriers Culture barrier is also considered as the communication barrier. In this, it has been analyzed that the cultural barrier arises between the people in the workplace who are from different religion and states. In this, it can be seen that direct impact is seen on the organizational 3
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Business Management goals and objectives of the company. It can give a negative impact on the individual or team at the time of meeting the organizational goals and objectives (Juholin, Ã…berg and Aula, 2015). Physical barrier There are many researchers who stated that the key factor is related with building the strong and integrate teams in proximity. But in the present era, there are many companies who have stopped to hire the members of the top management. This type of barrier can easily forbid the team members from the proper communication with each other. These types of barriers directly impact the overall productivity of the company. The process of production can get affected due to communication barriers within an organization. The process in context to formal and informal can affect the process of production. Also, the formal communication elaborates the entire process of training manuals and bulletins while informal communication relates to the information that cannot be true and also it is not passed on to the employees. So, these barriers can result in inefficient production (McQuail and Windahl, 2015). For instance: if there are a group of members who think that they may lose their jobs, but not receive any information from the management team then it can create the fear in context of disinterest. So, the physical barrier can also lead to ineffective communication which can affect the production process of the company. Therefore, it is necessary for the company to consider effective strategies so that it can be easy to accomplish goals and objectives. Strategies to overcome There are various strategies that should be taken into consideration by the top management or the company so that barriers to communication can be overcome. It is necessary for the company to focus on the strategies so that it can be simple to bring improvisation in the overall working pattern. There are also various models and tools that should be considered by the management so that improvisation can be made in the entire process of communication. The tools and strategies are Johari window This tool was developed by Joseph Luft and Harry Ingham in 1955. This tool should be considered by the management so that improvisation can be made in the overall process of communication. This tool helps the people to communicate in a proper manner and also open up 4
Business Management and improve awareness of each other. The communication process can be improved by top management or the company takes into consideration this tool. This also created a proper understanding of the important factors about you and also of the other employees. Through this model, it can be easy to build trust between the management and the team. Also, this model should be implemented in the workplace so that feedback in context of the behavior of the employees can also be given (Tran, 2018). (Source: Expert program management, 2018) It has also been analyzed that at work, communication and interpersonal issues can take place because there are many people who are different in context to background, education, and experience. The Johari model is best that can help to improve communication and inter personal relationships. There are four dimensions of this model which should be considered by the management so that the process of communication can be improved. The first dimension is related with open space: known to you and known to others. This is related with the behavior that is known you but sometimes it creates disturbance in the environment. So, to deal with this behavior it is important to have patience and caution at the time of discussion of the behavior (Hargie, 2016). 5
Business Management The next one is related with Blind spot: Unknown to you and known to others. This is a difficult situation to deal with, as people can see something which an individual cannot. In this, the frequent words can be used which can cause irritation. So, in this case it is important to give feedback so that the employees can make changes in a proper manner. Feedback is one of the major factors that should be considered by the top management and it is given to the employees so that the communication process can be improved. The next is related to the hidden area: known to yourself and unknown to others. In this, the people keep information with them and do not share it with any other individual. So, it should be improved by focusing every aspect of the information possessed by the individual. The employees should be free to communicate information which can positively impact the entire operations of the company. The last is related to the unknown area: unknown to you and unknown to others. In this area no communication takes place and both parties are unaware of it. So, it is important for the company to consider this strategy so that the communication process can be improved. The top management should give feedback to the employees so that positive behavior can be created. If this tool is considered then it can be simple for the company to accomplish goals and objectives (Rogers and Valente, 2017). Shannon weaver model The next model on which the company should focus is related to Shannon weaver model which is important to understand the flow of information. This model can help to overcome the communication barriers. In this model, there are various concepts that are important to be considered. First is related with the sender in which the message is encoded and also it is sent to the receiver through the channel of technology like telegraph or telephone. The message is converted by the sender into an understandable message. Receptor machine also acts as the decoder machine. It has been seen that message is decoded and received by the receiver. The channel can have noise which can create difficulty for the receiver to decode the task. So, this entire process should be considered by the management so that the communication process can be improved in technical terms (Gillespie and Schiffman, 2018). 6
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Business Management (SOURCE: Businesstopia., 2018). Understand the need of the employees To reduce the communication barrier in the workplace it is important for the management to understand the need of the employees. It is necessary to have a proper understanding of the behavior so that response can be given accordingly. It is necessary to structure the message in a proper manner so that it can be simple to convey in a layman language (Yuriev et al., 2018). A routine check on the communication system It is important to focus on the communication system so that it can be simple to analyze the weakness easily and improvement can be made accordingly. If the routine check is taken into consideration then it can be simple to know about the issues which are creating a barrier in context of communication (Normore, 2016). Training The last strategy that should be considered by the company is related to training that should be considered by the companies so that barrier to communication can be reduced. Training can help the employees to share their views and opinion and also it will enhance the knowledge of the work. It will directly impact the productivity of the employees through which they can easily accomplish goals and objectives (Haff and Triplett, 2015). Conclusion Therefore, by analyzing the paper it has been concluded that there are various barriers to communication like Perceptual, emotional and language barrier. It is important for the management to consider the strategies that can help to overcome it. The strategies that should be 7
Business Management considered by the company are Johari window model, Shannon weaver model, Understand the need of the employees, Training and Routine check on the communication system. This can help the individuals and team to accomplish their goals and objectives in an effective manner. 8
Business Management References Ashkanasy, N.M. and Dorris, A.D., 2017. Emotions in the workplace.Annual Review of Organizational Psychology and Organizational Behavior,4, pp.67-90. Businesstopia., 2018.Shannon and Weaver Model of Communication.[Online] Available from: https://www.businesstopia.net/communication/shannon-and-weaver-model-communication. [Accessed on 5 Sep 2018]. Dunn, D.M. and Goodnight, L.J., 2016.Communication: Embracing Difference. Routledge. Expert program management., 2018.The johari model.[Online] Available from: https://expertprogrammanagement.com/2017/06/johari-window-model/ . [Accessed on 5 Sep 2018]. Gillespie, D.J. and Schiffman, R., 2018. A Critique of the Shannon-Weaver Theory of Communication and Its Implications for Nursing.Research and theory for nursing practice,32(2), pp.216-225. Haff, G.G. and Triplett, N.T. eds., 2015.Essentials of strength training and conditioning 4th edition. Human kinetics. Hargie, O., 2016.Skilled interpersonal communication: Research, theory and practice. Routledge. Juholin, E., Åberg, L. and Aula, P., 2015. Towards responsible dialogue: Searching for the missing piece of strategic employee communication.Communication Ethics in a Connected World, pp.323-346. McQuail, D. and Windahl, S., 2015.Communication models for the study of mass communications. Routledge. Normore, A.H. ed., 2016.Handbook of Research on Effective Communication, Leadership, and Conflict Resolution. IGI Global. Ramlan, S., Abashah, A., Samah, I., Rashid, I. and Radzi, W., 2018. The impact of language barrier and communication style in organizational culture on expatriate’s working performance.Management Science Letters,8(6), pp.659-666. 9
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