Sustainability Practices and Policies in Workplace

This document discusses the sustainability practices and policies in a workplace, focusing on areas such as energy, water, waste, and chemicals. It explores the current practices, identifies areas for improvement, and suggests strategies to evaluate and monitor sustainability. The document also includes a sustainability policy and a survey questionnaire with outcome report.

BSB51415 – Diploma of Project Management - Teacher: Peter Riddell
BSBSUS501 - Develop workplace policy and procedures for sustainability
Assessment Task 1.
Question 1. List one piece of legislation, one regulation and one code of practice that relate
to environmental issues in this workplace. Explain the compliance requirements of each (50
– 80 words for each).
Answer: One of the laws which the Pompom Hotels has to adhere to is Environment
Protection and Biodiversity Conservation Act 1999 or the EPBC Act. The law mentions
that commercial companies operating in Australia to ensure that they do not operate in ways
which are likely to have negative impacts on the environment of the country, especially in
areas of environmental importance. The companies like the Pompom Hotels should ensure
that their operations do not endanger ‘eight matters of national environmental significance
protected by the EPBC Act’ which include world heritage sites, national heritage spots and
the Great Barrier Reef Marine Park. The act further mandates even the local governments
would be required to take approval from the central government, if their acts are likely to
intervene with the EPBC Act. The act further mentions that business organisations should
plan and design their projects in order to minimise impact on the environment. The act
ultimately mentions that the breach of the EPBC Act amounts to criminal and civil offences.
The act even empowers the society and communities to approach the court to seek injunction
to stop an ongoing project if they perceive the same is hampering the environment
(Environment.gov.au. 2019).
One of the regulations which the workplaces in Australia like the Pompoms Hotel
have to be follow is the online payment systems of Reserve Bank. The apex bank of Australia
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BSB51415 – Diploma of Project Management - Teacher: Peter Riddell
BSBSUS501 - Develop workplace policy and procedures for sustainability
issues regulations which companies have to follow while making and receiving payments
online. This is because the payment systems involve minimum two financial institutions. The
RBA acts as the regulator of the payment systems of Australia and as the clearing house
which leads to clearing of the payments (Rba.gov.au. 2019).
The workplaces in Australia like the Pompoms Hotel have to comply with the model
codes of practices set as per model WHS Act and Regulations. The codes have been enforced
on the firms in Australia to ensure safety of the workers they employ. The codes applies to
managers or personnel of any designation having subordinates under their authority.
Infringement of the codes are liable to attract legal trials (Safeworkaustralia.gov.au. 2019).
Question 2. Read the Pompoms Hotel Waste management policy. Review the policy
identifying areas where Pompoms Hotel can improve their practices (80 – 100 words).
Answer: A review of the waste management policy of Pompom Hotel shows that the hotel
can employ several practices to improve in the area. First of all, the case study mentions that
the hotel reuses the wastes in different forms like waste to energy formats. It can be pointed
out that in addition to implementing efficient waste management techniques itself, the
company should train the surrounding companies (Kasavan, Mohamed and Halim 2017). It
should aim adopt the strategy of selling wastes like bottles and cans which would generate
revenue for the hotel.
Question 3. a) Describe the general procedure you would follow in an organisation for
seeking approval to change current policies (50 – 80 words).
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BSB51415 – Diploma of Project Management - Teacher: Peter Riddell
BSBSUS501 - Develop workplace policy and procedures for sustainability
Answer: The management of an organisation should identify the changes which have to be
embraced in order to comply the external market changes. Then the management should hold
meetings with the departmental heads to educate them to changes in current policies which
have to be adopted and the necessity of the adopting the changes. The third step which would
be adopted would that the departmental heads would educate the subordinate employees
reporting to them about the changes which they have to adopt. The departmental heads
should recognize the new skills which the employees would be required to develop to
embrace the changes. They apex management in collaboration with the departmental heads
and the HR department hold training sessions for the employees. The employees feeling
insecure and resisting the changes would be provided with counselling and mentoring
sessions to elevate their fears. The apex management bodies should then integrate the
changed policies with the organizational culture of the organisations concerned (Cameron
and Green 2015).
b) List five stakeholders you could seek input from when setting objectives and targets. For
each example provide the type of input they may provide (80 – 100 words).
Answer: The following are the five stakeholders and their inputs which companies should
approach while setting business targets and objectives:
Stakeholders Nature Inputs
Management Internal The apex management bodies of organisations
forms decisions and strategies
Employees Internal The employees execute the strategies formed by
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BSB51415 – Diploma of Project Management - Teacher: Peter Riddell
BSBSUS501 - Develop workplace policy and procedures for sustainability
the management and gives feedback or ideas
which can promote decision making
Government External The government forms laws and policies which
the business organisations have to comply with.
The government also forms bilateral
relationships with other countries at the union
level which enable the companies to expand.
Customers External The customers buy products which generate
revenue for the company. The customers also
provide feedback regarding the products of the
company which the latter can integrate in the
business strategies.
Question 4. List three approaches you could apply in the workplace to assess compliance
with sustainability practices (50 – 70 words).
Answer: The three approaches which can be applied to assess compliance with sustainability
practices are as follows:
1. The management should train the employees to operate in sustainable ways.
2. The management should educate the employees on the importance of operating in
sustainable ways.
3. The management should form strategies to adopt sustainable ways.
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BSB51415 – Diploma of Project Management - Teacher: Peter Riddell
BSBSUS501 - Develop workplace policy and procedures for sustainability
Question 5.
Describe how you could measure and document current resource usage for the following at
Pompoms Hotel.
 Paper
 Energy such as electricity
 Transportation
 Wastage.
Answer: The company should measure and document the usage of the following aspects in
Pompoms Hotels in the following ways:
Paper:
The company should weigh the mass of waste paper and record the same.
Energy such as electricity:
The company should record the electricity used for a particular period and record the
same.
Transportation:
The company should measure the transportation costs borne for a particular period
and document the same in the profit and loss account.
Wastage:
The company should measure the material wasted and document the same.
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BSB51415 – Diploma of Project Management - Teacher: Peter Riddell
BSBSUS501 - Develop workplace policy and procedures for sustainability
Question 6. Describe the approach you would take as manager to communicate the
changes, including assigned responsibilities, proposed outcomes and activities to both your
team and senior management (50 – 70 words).
Answer: The manager should hold meetings with their subordinates to educate them about
the proposed changes including the responsibilities which each of the employees would have
to fulfill. The managers should also educate the employees about the positive outcomes of the
changes and the activities which each one of them have to carry out.
Question 7. Describe how you would support your team during this project (70 – 90 words).
Answer: The managers should train the employees during the training sessions. The
managers should managers should motivate the employees to take the training. The managers
should form training plans and educate the employees on the same. They should also acquire
the resources to facilitate the training sessions.
Question 8.
a) Describe how you would monitor the new waste management procedures and how you
would report the progress to management and staff (80 – 100 words).
Answer: The managers should monitor the new waste management procedures to assess
the amount of wastes which is generated for a particular period. The managers should also
take the readings of the wastes which could be reused and the ones which could not reused.
The difference between the figures should show the actual beneficial outcomes of the waste
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BSB51415 – Diploma of Project Management - Teacher: Peter Riddell
BSBSUS501 - Develop workplace policy and procedures for sustainability
management process. For example. for 2018, the amount of wastes which could be recycled
stood at 100 tons while the mass of wastes which could not be reused stood at 200 ton. Now,
in 2019, the amounts stands at 110 tons and 170 tons respectively. This means that the new
waste management process is more efficient in reducing wastes.
b) List at least five pieces of key information you would include in your evaluation tool
(100 – 120 words).
Answer: The five key information which would be used in the overall tool are as follows:
1. Amount of revenue generated from particular projects.
2. Amount of wastes generated from the project
3. Amount of net profits earned form particular projects.
4. Losses suffered due to risks, if any.
Question 9. List three strategies you could implement to evaluate the overall project (50 –
70 words).
Answer: Three strategies to measure the outcome of overall projects are as follows:
1. Amount of net profits generated from particular projects.
2. Numbers of new orders received.
3. Amount of wastes generated.
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BSB51415 – Diploma of Project Management - Teacher: Peter Riddell
BSBSUS501 - Develop workplace policy and procedures for sustainability
Assessment Task 2.A
Sustainability assessment report
Student
name
Assessme
nt
Assessment Task
2.A
Venue Unit/
Topic
Policy and
sustainability
Contact
person
Date of
audit
Energy
Consider types of technology and equipment that require energy. What
equipment uses the most/least energy? Are switches left on
overnight/weekend? Is the sleep mode/screen saver used? What
practices are currently in place to help minimise energy wastage? Is
there an existing policy and procedure for sustainable energy practices?
Equipment like central air-conditioning systems and teleconferencing systems use immense
amount of energy while LED lights consume least amount of energy.
The switches are not left on on weekends and overnight.
Switching off electrical appliances when not in use saves energy.
Screen saver mode is used in laptops.
Practices like using solar energy are currently in use to minimise energy wastage.
There is an existing policy to ensure sustainable energy practices.
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BSB51415 – Diploma of Project Management - Teacher: Peter Riddell
BSBSUS501 - Develop workplace policy and procedures for sustainability
Water
Consider the levels of water usage. How is water used on a daily basis?
What things/tasks use up the most water? Are staff using water
sensibly? What practices or policies are in place to support effective
water use?
Water is used on daily basis sustainably.
The task which uses most of water is washing.
Staff members are using water sensibly.
Practices like reusing water are in place to support effective water consumption.
Waste
What is considered waste at the workplace? Describe the types of things
which are classified as wastage. Explain whether there are some areas
of the workplace which accumulate more waste than others. Are staff
conscious with waste management practices?
Effluents from manufacturing processes are considered as wastes in workplaces.
By-products like sludge which are results of the manufacturing are classified are
manufactured. Some areas like manufacturing units accumulate more wastes compared to
other departments.
Staff members are conscious about waste management practices.
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BSB51415 – Diploma of Project Management - Teacher: Peter Riddell
BSBSUS501 - Develop workplace policy and procedures for sustainability
Chemicals
Describe products used in the workplace that consist of chemical
substances. What are they used for? Is there an existing policy or
procedure for management of chemicals? Are staff responsible with the
handling of chemicals?
Products like cleaners consist chemical substances.
Cleaners are used from cleaning and maintenance of different types of fixed assets like
furniture and vehicles.
There is an existing policy for management of chemicals.
Staffs are responsible for handling chemicals.
Comments
Describe your overall thoughts on the types of sustainability practices
currently in place. Overall, is the workplace environmentally friendly?
Why/Why not? What sustainable practice strategies could you
recommend to improve each area?
The workplace is environment friendly. This is because the employees follow sustainable
methods of operations under the guidance of the top management.
The sustainability practices should be adapted according to the areas of operations. For
example, the manufacturing department should use sustainable raw materials while the
other departments should prefer sending emails instead of sending hard copies of latters
wherever possible.
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BSB51415 – Diploma of Project Management - Teacher: Peter Riddell
BSBSUS501 - Develop workplace policy and procedures for sustainability
Assessment Task 2.B
Sustainability policy
Student name Assessme
nt
Assessment
Task 2.B
Supervisor Unit/
Topic
Policy and
sustainability
Workplace Policy
date
Policy
contributors
Legislation
Source/
References
Policy owner
Policy scope
The scope of the policy should aim to embrace sustainability in each area of operations.
Policy goals and objectives
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BSB51415 – Diploma of Project Management - Teacher: Peter Riddell
BSBSUS501 - Develop workplace policy and procedures for sustainability
1. Embracing sustainability in all area of operations.
2. Reduction of wastes.
3. Recycling of wastes.
Strategies to
achieve goals
Installation of modern energy efficient appliances.
Taking reading of energy consumption for each month.
Reducing wastes.
Employees Employees should be given training on sustainable practices.
Evaluation
methods
The management must take readings of the wastes generated
and take steps to reduce waste generation. The management
should train employees to reuse wastes to the extent possible.
Methods of
continuous
review and
improvement
The management should monitor the sustainable practices. The
management should adopt steps like continuous monitoring of
the energy consumption and improve ways to ensure less energy
consumption.
Review period:
Every month.
Assessment Task 2.C
Survey Questionnaire and Outcome Report
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BSB51415 – Diploma of Project Management - Teacher: Peter Riddell
BSBSUS501 - Develop workplace policy and procedures for sustainability
Student name Assessmen
t
Assessment Task
2.C
Supervisor Unit/Topic Policy and
sustainability
Workplace Date of
review
Policy scope and objective
What is this policy for? Who uses this policy? What sustainable practice does
this relate to?
The sustainable policies aimed to enhance sustainable operations in each area of
operations. The policies are used by employees of all designations. The sustainable practice
relate to reducing consumption of overall energy consumption with the company.
Benefits
What were the overall benefits identified?
The overall benefits which were observed were reduction in the consumption of electricity
and reduction in the electricity expenses. This reduction reflected in the profit and loss
account of the company.
Challenges/Barriers
What were the overall challenges or barriers identified?
The challenges identified in implementing sustainable practices were:
1. Initial investment was high-The replacement of high energy consuming systems with
new energy efficient systems attracted immense investment in the initial period.
2. Training of employees- The employees required training to operate sustainable systems.
The company had to bear initial training costs which was huge. Moreover, the employees
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BSB51415 – Diploma of Project Management - Teacher: Peter Riddell
BSBSUS501 - Develop workplace policy and procedures for sustainability
attending sessions could not operate for the time. Hence the company lost some amount of
productivity.
Improvements
What suggestions have been made for improvements to the practice,
process or policy?
It can be suggested that the management of the company should hold the train in ways so
as not to involve all employees in training. This would ensuring some productivity.
Overall effectiveness
Do the results obtained indicate an effective sustainable practice and policy?
Why/Why not
The result obtained indicate an effective sustainable practice and policy. This is because, it
is evident from reduction in the electricity expenses.
Communicating new/updated policies
Describe your approach in communicating updates or changes to workplace
policies and practices to staff, parents and local community.
The managers should communicate updates about the sustainability practices implemented
and the benefits which have been reaped. The parties to the communication would be staff,
parents and local community.
Next steps/recommendations
Now that results and feedback have been received, explain your
recommendations and next steps to improve this policy – what would you
do?

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BSB51415 – Diploma of Project Management - Teacher: Peter Riddell
BSBSUS501 - Develop workplace policy and procedures for sustainability
Student
name
Assessme
nt
Assessment
Task 2, Part C
Supervisor Unit/Topic Policy and
sustainability
Workplace Date of
review
Assessment Task 3.
Question 1. Name the Australian Government’s central piece of environmental legislation
and explain its purpose (70 – 100 words).
Answer:
The main environmental legislation in Australia is Environment Protection and
Biodiversity Conservation Act 1999 (EPBC Act). The aim of the act is to ensure preservation
of the environmentally sensitive areas of Australia like coral reefs and forests.
Question 2. Explain the appropriate process for developing a policy and procedure (60 –
100 words).
Answer:
The appropriate process of developing a policy or a procedure would be holding
meetings with the departmental heads. The management in the meeting should discuss the
strategy to be developed and the benefit would bring to the company. The departmental heads
should hold meetings with all the subordinate employees. Thus, the process would gain
participation of all the employees in the hierarchy.
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BSB51415 – Diploma of Project Management - Teacher: Peter Riddell
BSBSUS501 - Develop workplace policy and procedures for sustainability
Question 3. Who are the types of people that should be consulted during policy
development? (50 – 100 words).
Answer:
The types of people who should be consulted during the development of policies
should be the management members, middle level managers and all subordinate employees.
Question 4. What strategies can you implement for monitoring and reviewing policies? (50
– 80 words).
Answer:
The monitoring and reviewing policies strategies should include all the employees of
every level.
Question 5. Explain how you would approach each of the following barriers and challenges
when implementing policies and procedures.
o An employee does not believe the new policy will be a benefit to the workplace. They
are too stuck in their old ways and are resistant to change (minimum of 50).
Answer:
The employee should undergo training and mentoring.
o The new policy and procedure is too complex to follow so employees avoid using it (70 –
100 words).
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BSB51415 – Diploma of Project Management - Teacher: Peter Riddell
BSBSUS501 - Develop workplace policy and procedures for sustainability
Answer:
The employees should be trained.
o Most of the policies and procedures have not been updated for some time because
management do not want to allocate resources for the updates (70 – 100 words).
Answer:
The management should allocate the resources.
Question 6. The managers of The Best Bite Café have just replaced the existing lights in the
café to energy saving bulbs. They decided to implement the change in order to save on
energy use and do their part within the community in promoting sustainable practices and
helping the environment.
Over the next quarter they would like to see how the change in light bulbs impacts their
usage and overall costs on the business. Explain how they could monitor costs and
encourage staff usage over the next quarter (70-120 words).
Answer:
The management should calculate the amount spend on the new lights and compare it with
the previous amounts.
Question 7. Before implementing a new energy saving policy, the managers must identify
the responsibilities of everyone involved. This will help keep people accountable. Outline the
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BSB51415 – Diploma of Project Management - Teacher: Peter Riddell
BSBSUS501 - Develop workplace policy and procedures for sustainability
roles and responsibilities for both management and employees involved in the policy (60 –
80 words each).
Answer:
The management should form the strategies while the employees should the same.
Question 8. Review the usage against the same quarter in the previous year and calculate
the total usage.
Answer:
The usage should be recorded for a given period against the expenditure borne for the
previous year.
Question 9. The cafe managers are so proud of the strong results they have attained on their
energy use and staff engagement after the last quarter, and would like to share their
achievements with the wider community. What are some ways the centre could promote their
sustainable practices? (50 – 80 words).
Answer:
The café should employ people from local communities.
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BSB51415 – Diploma of Project Management - Teacher: Peter Riddell
BSBSUS501 - Develop workplace policy and procedures for sustainability
References:
Cameron, E. and Green, M., 2015. Making sense of change management: A complete guide
to the models, tools and techniques of organizational change. Kogan Page Publishers.
Environment.gov.au. 2019. Environment.gov.au. [online] Available at:
https://www.environment.gov.au/resource/local-government-and-australian-environment-law
[Accessed 3 Jun. 2019].
Kasavan, S., Mohamed, A.F. and Halim, S.A., 2017. Sustainable food waste management in
hotels: Case study langkawi UNESCO global geopark. Planning Malaysia Journal, 15(4).
Rba.gov.au. 2019. Rba.gov.au. [online] Available at: https://www.rba.gov.au/payments-and-
infrastructure/payments-system.html [Accessed 3 Jun. 2019].
Safeworkaustralia.gov.au. 2019. Safeworkaustralia.gov.au. [online] Available at:
https://www.safeworkaustralia.gov.au/law-and-regulation/model-whs-laws#model-codes-of-
practice [Accessed 3 Jun. 2019].
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