BSBITU306 Design and Produce Business Documents - Assessment Cover Sheet

BSBITU306 Design and produce business documents
Assessment cover sheet
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Student details
Course name
Assessment name BSBITU306 Assessment
Surname Given name
Email
Phone Date
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Checklist of attachments:
Task 1 – Short Answer Questions
Task 2 – Case Studies
Task 3 – Workplace project 2 documents + Explanations of how you designed/produced.
Please indicate style of course undertaken:
Face to face – Trainer’s name: Correspondence Online
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nominated course assessor. Your assessor will mark your assessment and you will receive an
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assessment and re-upload your amended case study or written tasks.
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BSBITU306 Design and produce business documents
BSBITU306 Assessment
CREDIT TRANSFER
You may be able to claim credit transfer for a unit/s of competency that you have previously
completed with AAMC Training or another RTO. If you have been awarded a record of result or
statement of attainment for the units detailed below then please go to the Credit Transfer tab
in your Learning Centre and follow the prompts.
This assessment relates to the following units of competency:
 BSBITU306 Design and produce business documents
Please refer to AAMC Training’s full Recognition Policy for further details.
Task 1 – Short Answer Questions
1. List three types of software applications that can be used to produce business documents.
1 ERP System
2 Xero
3 Tableau
2. List at least three factors that will affect the decision of what software to use to produce
business documents.
1 Specific aspects of the software like reporting functions and functionality
2 The associated cost with the software
3 Effciency and Ease of Acess of the Software
4
3. Give a short description of a range of functions and features available in Microsoft
Word that can be used to design business documents. List at least three, the first is an
example.
Function/Feature Description
Copy Allows you to duplicate a section of text.
1 Control + A Selction of the entire section of the document
2 Paste Allows the users in putting in the copied text
3 Cut Removal of the selected text and paste in on another document
4. Most companies/organisations have a procedural document to ensure complete uniformity
in formatting and preparing all documentation, signage, and any other form of identifier
consistent with the company’s brand. What is this procedural document called?
 Branding
5. What organisational requirements/standards need to be considered when designing
and formatting the layout of a document or template? List at least four.
1 The contents of the document are an important factor which affect the decision relating to the
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BSBITU306 Design and produce business documents
designing and formatting of documents.
2 Decisions regarding the text which is to be included along with font size, alignment and
structure.
3 The template which is to be designed by the management of the business.
4 Requirement of proper format which is to be followed by the business.
6. Four pieces of business equipment are available in an organisation:
 A computer
 A scanner
 A photocopier
 A printer
Decide which piece/s of equipment to use in each situation in the following table:
Situation Equipment used
A hard-copy report to be reproduced 10 times A printer
A hard-copy photograph needs to be placed in an e-newsletter A scanner
A proposal needs to be written and 50 copies made A photocopier
A hard-copy accounts statement needs to be updated and
emailed to an accountant. A computer
7. You have been asked to produce a marketing flyer for your organisation by a certain date.
To successfully meet the document design and layout, you need to get a brief to define the
scope of the document.
a) What details would you require in the brief to ensure you met the desired requirements
of the document?
 There is a need for the identification of the requirements of the companies for
designing as well as producing the documents
 Another need is the evaluation of the IT capabilities of the organizations for the
purpose of designing and producing the documents
 Next is the identification of the types of documents that the organizations use
and require
 It is needed for the establishment of the standards of documentation and
designing the summary of tasks 16
b) List the steps required to create a timeline for producing the document.
 Establishment of the criteria for creating document
 Identification of the purpose of the document in the first place
 Identification of the needs of the user
 Collection of the needed information along with the preparation of the draft
document
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BSBITU306 Design and produce business documents
 Reviewing along with proofreading
 Publishing
8. You are having issues inserting a picture using Microsoft Word. Go to the Microsoft Office
website at https://support.office.com and search the website for a solution.
a) Find an article on the site that helps your solve your problem.
Support.office.com. (2019) Available at: https://support.office.com/en-us/article/Insert-
scanned-text-or-images-into-Word-B4AE150E-319F-4E18-B27B-418F1D690823 [Accessed 1
Jan. 2019].
b) Summarise the key points of the article and how to overcome your problem.
 Edit Document – the need is the insertion of a picture from My Computer or Web
 It is needed for the selection of specific options to format with the help to select a
Picture Tools ribbon with the Format tab.
The problem can be solved by following the instructions which is for inserting an image in
a word document for which proper knowledge is to be obtained.
9. Match the beginning of the sentence or paragraph (part A) to the correct ending (part B) to
show your understanding of certain processes. Record your answers in the blank table below:
Part B of sentence/paragraph
is used to find and replace text, formatting, paragraph marks, page breaks and other items.
what computer software you are using, what sort of business document it is and the nature of the
modification.
convert the file that the scanner created to TIFF format. You can use Paint or another program to convert
the file.
a file management application designed to manage files, folders and drives.
ensure that all screens that are open in the program are closed correctly prior to closing the application.
you can click the Mark as Final command.
consistent, simple and meaningful when being saved as this aids the identification and retrieval of
documents.
ensure that you understand the method of saving prior to exiting, which is applicable to the program you
are using.
a document is not saved correctly or frequently or the computer program stops performing its expected
function.
Part A of sentence/paragraph Insert correct part B of sentence/paragraph
If you want to edit a document that is
marked as final...
One can click the Mark as Final Command.
Naming methods of documents need to
be kept...
Simple, consistent and meaningful at the time to save this
because this leads to identify and recover the documents.
Windows Explorer is... an application for managing files and it is designed for the
effective management of drives, folders and files.
The find and replace feature in Office
2010...
is utilized for finding as well as replacing certain items like page
break, paragraphs, marks, texts and others.
Data loss occurs when... a document has not been saved in the correct manner or the
computer stops performing the required functions
When exiting an application you need to Ensure that there is proper understading of the method to save
before existing and there is applicability of the used program
The modifications you make will depend
on...
What is the computer software that is being used, whar is the
nature of the business documents and what is the nature of the
modification
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