BSBLDR403 Lead team effectiveness Assessment 2 Project Review

Assessment 2 Project Review for BSBLDR403 Lead team effectiveness course. This assessment task requires the student to lead and facilitate their team in implementing the project plan documented in Assessment 1. The student must demonstrate formal thinking techniques, seek input from others and conduct training/coaching/mentoring sessions to address issues identified in their training planners. The student is required to report on any issues or problems the team has encountered, including conflict. The assessment is made when all of the short answer fields in the template are completed.

Assessment 2 Project Review
Course:
Intake (month and year):
Student Name:
Email Address:
Mobile Number:
Unit code and title:
BSBLDR403 – Lead team effectiveness
Assessment Task 2 Project Review
Date submitted:
Submission mode: (please tick)  Online  In-class
Assessment conditions Assessment modality
Satisfactory rate – If this is not achieved the
student has the opportunity to resubmit the
assessment after receiving feedback and re-
training as confirmed by their trainer/assessor
Assessment location: (please tick)
 In-class  online
 Team project Review – assessment 2
Team project plan – assessment 1
Team project report – assessment 3
Ref: as listed in the Course Unit Outline and Assessment
Due Dates List for the course
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Assessment 2 Team Project Review
Assessor Instructions
The assessment is made when all of the short answer fields in the template are completed.
These are to be completed according to the assessment guide and decision making rules. Final
decision is to be made and recorded on Assessment result below and on the results template
via the Course Coordinator.
Required documents and equipment
● Assessment guide
● Assessment Task 2
● assessment task appendices
● access to computer lab.
Instructions for assessor
This assessment task requires the student to lead and facilitate their team in implementing the
project plan documented in Assessment 1. In addition to your role as assessor, you must act as
the student’s manager/supervisor in this project.
Students need to demonstrate their ability to make decisions, resolve issues and develop team
cohesion. They must also support their team’s goals and objectives, encourage responsibility
for their own work, provide feedback, and serve as role models. They must hold progress
meetings with their teams.
Prepare to provide students with feedback in the form of an issue about the team (e.g. fair
distribution of work) or a complication (e.g. lack of resources or timeline crunch) to be worked
through by the team led by the student.
Students are required to hold a project progress meeting in which they review team progress,
and during which they present information on and evaluate their team’s performance in the
project so far. The student must demonstrate formal thinking techniques, seek input from others
and conduct training/coaching/mentoring sessions to address issues identified in their training
planners. The student is required to report on any issues or problems the team has
encountered, including conflict. (Conflict resolution skills will be addressed in Assessment Task
3.) Issues and action taken must be recorded in an issues log. Students are required to present
feedback collected from their team on their effectiveness as a leader, and provide a brief
reflection on their success as a team leader to you, the assessor, at a 15-minute informal
progress meeting.
The student is also required to prepare a written project progress report, including their
reflections, and submit minutes of the meeting to you, the assessor.
Students should understand that the content of their projects does not need to include highly
technical information or completely accurate budgets or cost estimates. Learners are not
expected to provide highly specific details regarding fields they lack experience in. Sufficient
research on the project should be encouraged to facilitate understanding of team objectives
and tasks.
Note: This assessment must take place during the group activities in Session 5.
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BSBLDR403 – Lead team effectiveness
Assessment 2 Team Project Review
Planning the assessment
Recommended date for assessment: During Session 5.
Time required for assessment may vary as required by individual work teams.
The student must:
 participate in a team project planning meeting
 participate in a meeting with management (assessor)
 submit:
 a project plan, with goals and objectives, deliverables and communications
 a portfolio of supporting information and at least one project management tool, such as
a schedule, action plan, Gantt or milestone chart, a record of addressing innovation and
productivity measures, a gap analysis and/or skills matrix, and training planners for each
team member
 a team work schedule
 completed meeting agenda and meeting minutes templates of team planning meeting.
You will need to schedule two meetings with the student:
 initial meeting to approve (as management) the student’s project choice
A project progress presentation.
A 15-minute informal interview in which the student reports on their team’s progress mid-way
through implementation of the project.
You should give the student the opportunity to inform you of any unresolved issues related to
the team.
You may then give the student appropriate advice on how to deal with the issue (for example,
mentoring or coaching) and the student should in turn communicate this back to the team.
It is important to provide feedback to the student that they will then be able to provide to their
team in Assessment Task 2.
Ref: Marking Guide for the Assessment & Mayfield Education Assessment Guide : Planning & Conducting Assessment Policy
Student Instructions
Read each question carefully. In order to be deemed Satisfactory in this compulsory
assessment task you must answer ALL the numbered questions below. Write/type answers in
the fields provided. Short answers should consist of no more than three sentences. This can be
typed and dot points can be used. This must be undertaken by yourself and you are able to use
your study notes to assist you with completing the answers. If you do not receive a
‘Satisfactory’ result (NYS) you will be provided with an alternative supplementary assessment.
Ref: Student Information Handbook (5) & Student Assessment Policy and Procedure
Student Declaration
I, ……………………………………………… (Student to print name) state that the work I
submit is my own and I have not copied this in any form except where due reference has been
made to this. If you are completing this form electronically, please type your name as an
acceptable form of your signature.
Student Comments:
Ref: Student Information Handbook (5.6)
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Assessment 2 Team Project Review
Student Signature:
If you are completing this form electronically, please type your name
as an acceptable form of your signature.
Date:
Assessment Result (tick √):  Satisfactory
 Unsatisfactory
 Resubmit
Ref: Student Information Handbook (5.6) Reassessment Appeals
A Satisfactory Result determines that you will receive 20% towards the
final result in the unit/subject
NB: The rating of Competency can only be provided as a summative
assessment at the end of a unit.
Outcome recorded on Results sheet (tick
√):  Yes
Date entered:
By whom:
Results are entered into the electronic Results Sheet
Assessor Feedback and Comments to Student:
Assessor Name (printed): Date received:
Assessor Signature (signed):
Ref: Trainer and Assessor requirements as listed in the Sessional Trainers and Assessors Policy and the Policy – Guidelines for
Planning and Conducting VET Assessment & Student Assessments Policy.
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BSBLDR403 – Lead team effectiveness
Assessment 2 Team Project Review
Team project implementation and progress review
The assessment task is due on the date specified by your assessor. Any variations to
this arrangement must be approved in writing by your assessor.
Submit this document with any required evidence attached. See specifications below
for details.
Performance objective
You must be able to provide effective leadership and facilitate the work team during
the implementation of the team project, including decision-making, resolving issues
and developing team cohesion.
You must support team members to achieve team goals and objectives, encourage
team members to take responsibility for their own work, provide feedback to team
members and ensure that your own contribution to the team serves as a role model.
You must hold at least one 15-minute progress meeting with your team.
Assessment description
This assessment task requires you to implement your team’s plan as documented in
Assessment Task 1. You must support your team in order to achieve the expected
outcomes.
You are required to hold project review meetings with both your team and
management. You are required to deliver an informal report during a progress
meeting with management. At the progress meeting, you will explain the information
contained in the report and foreshadow your evaluation of your own performance as
team leader and your team’s progress.
In this assessment task, you will be required to report on any issues or problems the
team encountered.
Procedure
Part A: Implementation
1. During project implementation, you must complete the planned tasks.
Part B: Progress meeting
1. Prepare to lead a team progress meeting and take minutes (you may use the
templates provided in the appendices to this task).
2. Hold a progress meeting. During your meeting you will need to complete the
following.
a. Report to the team on the meeting with management (your assessor) at
the end of Assessment Task 1.
b. Review your team’s performance and give your team members feedback
on their performance, including feedback from management, which is
likely to highlight an issue with the team (such as work allocation or
provision of resources).
c. Ensure that you explicitly promote the organisation and its objectives.
d. Demonstrate formal analytical thinking techniques to identify issues and
generate possible solutions, seeking input from others as required.
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Assessment 2 Team Project Review
e. Conduct any mentoring/coaching sessions with your team as necessary
to address issues identified in their training planners and following on
from feedback or tasks scheduled in Assessment Task 1. Record details
of these sessions in your minutes.
Note: You may want to do these at the same time as the team meeting.
f. Discuss issues and record them along with corrective action taken in a
project issues log. You may use the template at the end of this
assessment task (see Appendix 3) or create your own.
3. Attend one 15-minute informal progress meeting with management (assessor)
to report on progress as required.
Note: Your assessor will set meeting times during your first session.
Part C: Written progress report
1. You are required to prepare a written progress report including your minutes or
notes of the meeting as well as your reflections on the implementation of the
plan to date, and an evaluation of your own performance as team leader.
2. Submit all documentation to your assessor as per the specifications below.
Make sure to keep a copy for your records.
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Assessment 2 Team Project Review
Student Deliverables
You must:
● participate in:
○ the implementation of your project
○ a progress meeting with your team
○ an informal meeting with management (assessor) to report on your
team’s progress.
● submit:
○ a written progress report
○ a completed issues log
○ completed meeting agenda and meeting minutes templates
○ all documentation used in the planning and implementation of this task,
for example, coaching or mentoring plans, meeting notes, outcomes of
implementation activities.
● Your assessor will be looking for evidence of:
○ support for your team in meeting their expected outcomes
○ opportunities for your team members to participate in decision-making
and problem-solving
○ feedback in the form of coaching, mentoring, and encouragement
provided to team members to encourage and value efforts, boost team
morale and motivate the team to reach its goals
○ encouragement of team members to take responsibility for team activities
and communication processes
○ contribution to the work team, which serves as a role model for other
team members
○ explicit reference to, and promotion of, the organisation and its goals
○ effective techniques for dealing with team conflict and resolving issues
(e.g. formal analytical thinking techniques:
<http://www.thwink.org/sustain/articles/000_AnalyticalApproach/index.htm
>)
○ recognition and follow-up of issues raised by team members and
management
○ support for your team to identify and resolve problems that impede its
performance, and recognition of individual and team efforts and
contributions
○ knowledge of organisational goals, objectives and plans
○ feedback collected from team members on your effectiveness as a team
leader, using the template provided.
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Adjustment for distance-based learners
This assessment task can be adjusted for distance learners.
● No variation of the task is required.
● Documentation can be submitted electronically or posted in the mail. Meetings
can be conducted via teleconferencing or videoconferencing tool.
● A follow-up interview may be required (at the discretion of the assessor).
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Assessment 2 Team Project Review
Appendix 1: Team meeting minutes template
Date: ............................................................................................... Time: .................
Attended by: Chairman, senior manager, research manager, team leader and
members of the respective teams.
Apologies:
To:
Cc:
Item/Issue Outcome/action When Who
Team functioning Building of common
language around the team
Team self-assessment
4.00-4.20 All team
members
Application of resources Evaluation of the
resources in order to build
trust and applying the
resources in the
organizational setting.
4.20-5.00 All team
members
Meeting the facilitation Aim to meet the meeting
agenda that is based on
the Meeting wise checklist
5.00-5.20 All team
members
Planning of
implementation
Team reflection
Discussing impacts
5.30-5.50 All team
members
Debriefing Public commitments
Closing
5.50-6.00 All team
members
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Assessment 2 Team Project Review
Appendix 2: Meeting agenda template
Team meeting
Meeting title: Progress meeting
Venue, time, date, duration: Conference room at 4.00 pm. Duration is 2 hours.
Agenda
No. Time Item Responsible
1. 3 minutes Opening/Welcome Chairperson
2. 10minutes Discussion of the last meeting Senior manager/Team
leader
3. 35minutes Evaluation of the progress
that is address the main
agenda of the meeting.
All team members
4. 20minutes Evaluation of the
implementation of the
processes
Senior manager
5. 30minutes Planning of more steps for
better implementation
All team members
6. 20minutes Accomplishing the data
dialogue that was obtained
from the meeting
Team leader
7. 15minutes Reviewing of all the
agreements like the
strategies of instructions
Team leader, research
manager and senior
manager
8. 10minutes Adjournment/Next Meeting Chairperson
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Appendix 3: Issues log template
Date Task Issue Corrective action taken
5th July Project timeline
depends on
scheduling client
meetings in July
Holiday timeline Meetings re-scheduled
for August
11th
July
Client is pushing for
activities that are
out of scope
Scope Research manager
and senior manager
working together to
manage scope
1st
August
Initial phases
appear to be very
tight financially
Financials Decreased team size
and costs
25th
August
Need subject
matter expert’s
expertise with a
clinical and Care
Coordination
experience
Clinical expertise Subject matter expert
added as the team
member
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Assessment 2 Team Project Review
Appendix 4: Project progress/status report template
Project title: Service development progression report
Project manager:
Progress report Report no.
RAG Status*: RED / AMBER / GREEN
Tasks, milestones, deliverables
achieved this period
Completion dates
Task, milestone,
deliverable
Comments Scheduled Actual
Meeting with service
providers
In order to develop
a potential forward
path for the
integration of the
service platform
September
31st
September 1st
Design multi-use
business applications
For better service
provision
September
31st
September 1st
Develop structure of
industry block chain
platform
This should include
all the standards,
functionality and the
business priorities.
October 15th October 1st
Major risks and issues
Risk/issue Impact Action taken/management strategy
Managing supply
chains
No pooling of
data in one
place (Amber)
Provision of distributed algorithms by
block-chain technology
Securing supply
chains
No pooling of
data in one
place (Amber)
Provision of distributed algorithms by
block-chain technology
Lack of
coordination
Items are not
kept track of.
(Red)
A zero knowledge proof
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Assessment 2 Team Project Review
Tasks, milestones, outcomes scheduled
for next period
Completion dates
Tasks, milestones,
outcomes
Comments Scheduled Forecast
Conversation with the
service providers
Online, telephonic,
face to face
September
1st
NA
Secure supply chains Track the chain of
data
September
1st
NA
Maintain coordination Build block-chain
technology
September
1st
NA
* RED Requires urgent attention! Project is very delayed and/or significantly
over budget.
AMBER Minor concern – project is delayed and/or over budget.
GREEN Project is on track to deliver as scheduled and within budget tolerances
(such as +/- 10%).
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