Project Integration Management -

BSBPGM521 MANAGE PROJECT INTEGRATION
PART 1 – Prepare a Project Charter
Project Charter
1.0 Project Definition
This project intends to relocate the office of Smith & Co. from its current location to a
CBD. The office relocation will take place within 148 days and the new office will have
all new interior. The project intends to have a meeting with the employees about the
location so that they agree with the new location and establish proper communication
within the stakeholders and the employees.
2.0 Background
Smith & Co. need to relocate their office on the behalf of notice given by Environmental
Protection Authority. They need to demolish the office as because the land had become
toxic. The company needs to relocate their business to an alternative site so that they
can operate their business. It is stated that the project will be carried out with proper
consultation as well as proper collaboration with the office staff members. This project
intends to relocate the office with proper design and layout with communal space that
can have positive interaction with the staffs. This project includes high performing as
well flexible workforce along with digital engagement.
3.0 Goals, objectives, and outcomes of the project
The goal of this project is to relocate the office to a new place in CBD as per the order given by
the Environmental Protection Authority. The goal of the project is also to have collaboration as
well as consultation with the office staff members to avoid undesirable workplace and further
cultural issues that might affect the productivity of the company.
The objectives of this project are:
Specific: The project is specific because it will improve the area of office as per the order of
Environmental Protection Authority.
Measurable: The goal of the project is measurable as it will help to bring out profit in the
business.
Achievable: The goal of the project is achievable because this project is realistic and this would
help to measure the available resource and the constraints for the project.
Relevant: This project is relevant because with the office relocation, the business intends to
start as a new business with staff consultation and desirable workplace.
Time Bound: The goal of the project is to complete the project within 148 days as per schedule
in the project plan.
4.0 Project benefits

1. With present location of the office, there was a problem from the environmental
protection authority about the land being toxic. So this project can be benefited for the
sustainable environment.
2. With proper consultation as well as collaboration, there will be a new working
environment in the office that would result in more productivity in the business.
3. The project also aims to have CCTV, telephone system and proper server in the new
office which was not available in the old office.
5.0 Scope and exclusions
The scope of the project is to complete the project within the time frame and complete the
project within the budget specified for the project. The exclusion of the project is any training
related to use the server or installation of CCTV is not included in the project.
6.0 Project governance structure
7.0 Business Case
Include
Project Name Relocation of Smith & Co. Office
Project Sponsor Owner of the
company
Project Manager [Please fill]
Date of Approval 1/04/2020 Last Revision
Date
Contribution to
Business Strategy
This project intends to have increase its business profit by
having a better working infrastructure and being collaborating
Corporate or program
management
CEO of the project
Project direction
Owner of Smith & Co.
Project management
Project Manager
Delivery management
Project Team manager

with staffs so they are satisfied in the project.
Options
Considered
This project might be completed before the time frame as
because landlord will provide compensation as per the time
frame of the project.
Benefits The business benefit will include starting the business from a
new starting point in the business with satisfied employees and
desirable workplace.
Timescales The total time for the project to complete will be 148 days. The
project will start on 9/03/2020 and will end on 30/09/2020.
Costs The total cost of completing the budget will be $145,280.00
Expected Return
on Investment
The expected ROI of the project will be
Risks 1. There will be risks of not finding a proper location in CBD to
relocate the office.
2. There can also be a risk of increasing the budget of the
project.
8.0 Project constraints
There can be scheduling constraint and timing issues in the project. Other constraints in the
project includes reliability of the contractors, the cost associated with relocating the office and
there might be issues in sufficient moving supplies and providing accommodations to the staffs.
9.0 Key stakeholders
Stakeholder Category of stakeholder
1. project manager Internal stakeholders
2. CEO of Smith & Co. Internal stakeholders
3. Executive Assistant Internal stakeholders
4. project assistant
5. Facility manager
External stakeholders
Internal stakeholders
6. Supervision manager Internal stakeholders

7. Project administrator Internal stakeholders
8. Network Specialists External stakeholders
9. Contractors External stakeholders
10. Suppliers External stakeholders
11. procurement manager Internal stakeholders
12. It specialist External stakeholders
10.0 Project risks
1. There will be risks of not finding a proper location in CBD to relocate the office.
2. There can also be a risk of increasing the budget of the project.
3. Equipment are not set in new office for the employees to work.
11.0 Project controls
The project control method that is used for this project critical path method. This method helps
to identify the tasks that are to be completed as per the project schedule needed for the entire
project.
12.0 Reporting frameworks
The framework that will be used for reporting framework will be project reporting,
reviewing the project, consolidation for the project and prepare management report for
the project.
PART 2 – Prepare a Project Management Plan
Project Management Plan
1.0 Project Deliverables
Provide
Objective Deliverables
1. To provide new office area for the
company to work.
The business will be shifted to a new are
a where there are proper communication
of transportation and employees will have
no difficulty to reach office on time. There
will also be a proper parking area where
the clients and employees can park their
vehicles when they are in office.

2. To develop different rooms for different
purpose in the project
This will include developing reception,
waiting area, meeting rooms, executive
offices, boardroom will be built in the
project.
3. To include server and telephone
system
The project will also include telephone
system and will include server in the
office.
2.0 Project Stages
Key Requirements Client Requirement Project Objectives
1. To find a place for
relocating the office
To relocate to a place
where transportation will
be easy.
To provide new office area
for the company to work.
2. To developing parking
space for the employees
and clients.
2. To have parking space
where they can park their
vehicles. Have different
rooms for different
purposes.
To develop different rooms
for different purpose in the
project
3. To install telephone
system and include server
in the office.
3. Proper communication
and server to store
information.
To include server and
telephone system
3.0 Interdependencies and Impact of Constraints
The work package that is needed to be completed earlier is the Initial project survey and
the project planning. Without completing this phase, the office relocation cannot be
completed.
4.0 Project Governance
There should be project management plan, forecasts of schedule, the cost forecasts,
validated all changes, performance of work in the project. The assets of Organizational
process assets and enterprise environmental factors that will be used for monitoring and
controlling project. The tools that will be used for this is expert judgement, analytical
techniques, meeting and project management information systems.
PART 3 – Project execution and management
Project Responsibility and Involvement Report
1.0 Managing the project

The activities that have been included to manage the project is developing project plan
and including project tracking. Defining scope management and estimation
management in project. There is also project risk management, stakeholder
management and project scheduling management that will be included to manage this
project. Communication management is another activity that is also undertaken in this
project.
2.0 Project Objectives and Organisational Objectives
The activities that have been undertaken to establish links to align the project objective
with the organizational objective is reviewing the project more than once, building a
proper framework for the project and setting priorities in the project.
3.0 Conflict Management
There might be conflict among the employees of the company for selecting the location
of the project. There might also be conflict in arranging parking space for the project
because this also depends on other offices.
4.0 Change Requests and Baselines
For change request in the project, the project manager needs to
1. Determine the scope for the change in project.
2. Determining the scope for incorporating change.
3. Gaining approval or rejection for change.
4. Communicating as well as implementing the change request that is approved.
Project Communication
Managing the communication in the project intends to keep all the stakeholders of the
project in a loop. This helps to define the information that will be delivered within the
project and helps to communicate within the stakeholders of the project.
The communication that will be included in this relocation project will be synchronous
communication that includes live meetings, conference call, and video conference.
There will also be asynchronous communication such as emails, and fax.
Project Reports
Task Name Duration Start Finish
Milestone 1: Getting lease contract 0 days Mon
6/04/20
Mon
6/04/20
Milestone 2: Finalize relocation plan 0 days Tue
23/06/20
Tue
23/06/20

Milestone 3: Completing setting up
new office
0 days Fri
11/09/20
Fri
11/09/20
Milestone 4: Project contract sign off 0 days Wed
30/09/20
Wed
30/09/20
Project records, logs and registers
PART 4 – Project finalisation
Handover Checklist
Project # Project Name: Project Manager:
2234 Relocation of Smith & Co.
Office
Activities Project Team Member Due Date
Discussing the rent and developing
relocation plan
Project manager
assistant, Project
Manager, CEO of Smith
& Co.
Fri 13/03/20
Prepare the project charter CEO of Smith & Co. ,
Procurement manager,
Project Administration,
Project manager
assistant, Supervision
manager
Fri 15/05/20
Develop office space with reception area,
waiting area and two meeting rooms
Supervision manager ,
CEO of Smith & Co. ,
Project Manager,
Project manager
assistant, Additional
Costs[1], Contractors,
Suppliers
Fri 17/07/20
Install CCTV cameras and CCTV monitors Contractors, Facility Fri 11/09/20

Manager, IT Specialist,
Network specialists
Checking all deliverables Project Manager,
Procurement manager,
Facility Manager,
Project Administration,
Project manager
assistant
Wed 30/09/20
PART 5 – Project review
Project Integration Review Report
1.0 Executive Summary
The project integration project of working different activities together was established in
the project. The project integrated and managed by having tracking details of each
activity in the project.
2.0 Integration Management Issues
The issues that were faced while integration management were
1. There are burden of responsibilities which was not possible to track in the project.
2. The project also has some wastage of resources.
3. There was also lack of necessary skills to complete some of the activities.