BSBPMG522 Undertake Project Work - Project Plan

This document provides a project plan for BSBPMG522 Undertake Project Work, including a work breakdown structure, Gantt chart, roles and responsibilities, and approval process.

BSBPMG522 Undertake project work
Project Plan v2.0 (2017/09/04)
Name
Email address
Project Plan
Task
No. Phases/Task/Milestones Duration
(in days)
Start Date (based
on elapsed)
Finish Date (based
on elapsed) Sequence/Predecessors Resources
1 Start of the project 0 Fri 17-05-19 Fri 17-05-19 <Task no. of the task
preceding this one>
<Human resource required and any major
non-human resources>
2 Initial planning and requirement
gathering
25 Fri 17-05-19 Thu 20-06-19
2.1 Defining the requirements 2 Fri 17-05-19 Mon 20-05-19 1 Business Partners
2.2 Analysis over the present network
layout
8 Tue 21-05-19 Thu 30-05-19 3 Project Manager
2.3 Preparing a project and financial
plan
15 Fri 31-05-19 Thu 20-06-19 3,4 Finance Manager
2.4 Completion of the phase 0 Thu 20-06-19 Thu 20-06-19 5
3 Procurement phase 5 Fri 21-06-19 Thu 27-06-19
3.1 Contacting the network service
provider
2 Fri 21-06-19 Mon 24-06-19 6 Administrative staff
3.2 Purchasing of the network
equipment
3 Tue 25-06-19 Thu 27-06-19 8 LAN Cables, Servers, Routers
3.3 Completion of the phase 0 Thu 27-06-19 Thu 27-06-19 9
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BSBPMG522 Undertake project work
Project Plan v2.0 (2017/09/04)
Task
No. Phases/Task/Milestones Duration
(in days)
Start Date (based
on elapsed)
Finish Date (based
on elapsed) Sequence/Predecessors Resources
4 Implementation of the network 27 Fri 28-06-19 Mon 05-08-19
4.1 Designing the network plan 4 Fri 28-06-19 Wed 03-07-19 10 Network Service Provider, Project
Manager
4.2 Work over the network plan 23 Thu 04-07-19 Mon 05-08-19 12 Network Service Provider, Project
Manager
4.3 Completion of the phase 0 Mon 05-08-19 Mon 05-08-19 13
5 Project closure phase 4 Tue 06-08-19 Fri 09-08-19
5.1 Project sign-off 1 Tue 06-08-19 Tue 06-08-19 14
5.2 Payment to the stakeholders 1 Wed 07-08-19 Wed 07-08-19 16
5.3 Collecting the invoices 2 Thu 08-08-19 Fri 09-08-19 17
5.4 Completion of the phase 0 Fri 09-08-19 Fri 09-08-19 18
6 End of project 0 Fri 09-08-19 Fri 09-08-19 19
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BSBPMG522 Undertake project work
Project Plan v2.0 (2017/09/04)
Risk Register
Risk No. Risk Description Risk Priority Risk Mitigation Strategy
1. The project might exceed the estimated plan for the
budget
4 Avoid – The financial plan for the project should be
prepared during the design of the project plan.
2. The project plan might be affecting the present work over
the departments
5 Mitigate – The entire plan of the project should be
prepared
3. The project might get delayed due to delay in the work of
procurement of networking items
4 Avoid – The project manager should prepare for the
procurement of items immediately after the financial plan
has been approved.
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BSBPMG522 Undertake project work
Project Plan v2.0 (2017/09/04)
Project Budget
Category Item Quantity/ Number of hours Cost per item or per hour Total cost
Work Business Partners 16 hrs
Work Administration staff 16 hrs $ 140 $ 2240
Work Finance Manager 120 hrs $ 150 $ 39,600
Work Project Manager 64 hrs $ 180 $ 11,520
Work Network Service Provider 216 hrs $ 120 $ 31,680
Material LAN Cables 40 $ 4000 $ 4000
Material Routers 10 $ 5000 $ 5000
Material Servers 5 $ 4500 $ 4500
Total: $ 98,540
Project
Carefully review the material presented in this unit and the activities you have previously completed. You should reflect on your learning, your own
research, and your previous case studies within this unit.
Complete the following project tasks, and submit all of the required documentation.
Case Study
You work for a small business with eight staff members. Here is the employee breakdown of the business:
 Two business partners, who own the business
 Three administration staff
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BSBPMG522 Undertake project work
Project Plan v2.0 (2017/09/04)
 One finance manager
 Two sales staff, who mostly work remotely
The business has started to grow. The projection is that, over the next 12 months, there will be an additional three staff members employed, one of whom
will be another member for the sales team.
It has been found that the computer network is not adequate. You have been appointed as Project Manager to manage the purchase and implementation
of a new computer network. It has been decided that all computer equipment will be replaced. You have been given a total project budget of $100,000.
You will need to coordinate the implementation to ensure that there is no interruption to the normal day to day operations of the business.
Task 1
You have completed the project scope plan as part of your case study assessment in this unit. Develop a project plan. Attached is a project plan template
that you may wish to use. Alternatively, you can use one from your workplace. You should ensure that your project plan adheres to the following steps.
 Step 1 - You need to consult with the project team when planning the project. List four aspects on which you would consult the project team about,
including whom you would consult.
 Step 2 - What legislation will you need to be aware of when undertaking the project? Give two examples.
 Step 3 - Create a project plan, with a schedule, budget, and risks. You will need to provide:
 Work breakdown structure
 A Gantt chart (there are many free Gantt chart tools on the Internet, or you may hand draw it)
 The roles and responsibilities of the project team, including your own
 Step 4 - Explain how you would obtain approval of your project plan and from whom.
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BSBPMG522 Undertake project work
Project Plan v2.0 (2017/09/04)
Task 2
Work through the following steps involved in administering and monitoring the project.
 Step 1 - To maintain and improve the progress of the project, all stakeholders must be aware of their responsibilities and the tasks assigned to them.
Discuss how you will ensure that this occurs.
 Step 2 - List two concerns of the project team in this phase of the project and your plans to address these concerns. One concern should be with respect
to achieving timelines and the other with respect to achieving quality.
 Step 3 - To reduce the risk of the project going overtime or over budget due to unforeseen problems, you design the project control processes. In these
processes, you need to include the relevant stakeholders and what they need to do at each step as well as include the required record keeping for
managing/executing the project for the following:
 Scope, which includes how you stay in scope as well as what happens if the client requests a change to scope
 Time
 Finances
 Resources, both human and non-human
 Quality (you can use the quality report template provided)
 Risks
 Step 4 - Provide a status report to keep your stakeholders informed of the project’s progress. You can use the status report template provided or one
from your workplace.
Task 3
The project is in the final stages. Complete the finalisation and review process for the project by adhering to the following steps.
 Step 1 - Consider what financial documentation you need to complete and what financial records will be important to archive. Complete the financial
records for this project.
 Step 2 - Now that the project is complete, the human resources division has requested that you explain the process that you will take in order to
reassign your human resources.
 Step 3 - Explain how you will obtain client/stakeholder acceptance that the project is complete.
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BSBPMG522 Undertake project work
Project Plan v2.0 (2017/09/04)
 Step 4 - Create a project checklist that allows you to verify the actual project outcomes achieved against the outcomes as stated in the project scope and
project plan. When the form is created, complete it. Would your project be considered successful?
 Step 5 - You have decided to involve the project team members in the project review process.
 Who should be involved?
 What input might they be able to provide?
 How will you involve them?
 Step 6 - What lessons have you learnt over the course of this project? Identify four key lessons, and suggest how you would change your approach to
your next project. You can use the Lessons Learnt template or one from your workplace.
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