Project Management and Work Breakdown Structures

This assignment focuses on understanding project work and the crucial role of work breakdown structures (WBS). It delves into the concept of WBS, its elements, benefits, and how it aids in visualizing project objectives, deliverables, activities, and schedules. The assignment likely requires learners to analyze case studies, apply WBS techniques, or develop their own WBS for a given project scenario.

Project Planning Templates
BSBPMG522 Undertake project work
Part of a suite of support materials for the
BSB07 Business Services Training
Package

Table of Contents
1.1 – Initiation and scope..........................................................................................1
Project brief.....................................................................................................1
Project scope document...................................................................................2
Stakeholder analysis........................................................................................3
Communication plan (example)......................................................................4
Roles and responsibilities................................................................................5
Project snapshot...............................................................................................6
1.2 – Planning...........................................................................................................7
Work breakdown structure..............................................................................7
Project plan......................................................................................................8
Gantt chart.....................................................................................................12
Activities schedule.........................................................................................13
Budget............................................................................................................14
Risk register...................................................................................................15
Risk assessment form....................................................................................16
1.3 – Implementation..............................................................................................17
Change requests.............................................................................................17
Issues log.......................................................................................................18
1.4 – Monitoring.....................................................................................................19
Status update report.......................................................................................19
1.5 – Finalising and review.....................................................................................20
Budget variation report..................................................................................20
Post-project review meeting..........................................................................21
Handover report.............................................................................................22
Post-project review report..............................................................................23

BSBPMG522A Undertake project work Project Planning Templates
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BSBPMG522A Undertake project work Project Planning Templates
1.1 – INITIATION AND SCOPE
Project brief
Project purpose and rationale
Max Lionel Reality is a property developing company in which approximately 100
people are working. Max Lionel is the company which remains indulged in the
practices of providing a better and effective set of support to the people working with
the company so as to ensure that these people working in the workplace could remain
happy and feels secure while working company wants to develop a fair policy plan.
To develop a fair policy plan company is planning to initiate a project which will help
in designing software (JIE, 2017). This software will ensure that the employees
working with the company should have proper information about all the aspects
related to the policies of the company. In case of any breach, employees will be
provided the access to make a complaint about the software on behalf of which strict
actions will be taken by the company if the person will be found guilty. Hence, to
provide an appropriate and relevant set of information related to the project initiated
by the company a report is developed in which all the aspects related to the project
will be bifurcated and information related to the same will be availed in the report
(Wasson, 2015).
Project title
System Development Project for Max Lionel Reality
Project purpose
Purpose of the system development project for Max Lionel Reality is to ensure that
the employee working in the organization could get the access to gain a proper set of
information related to the workplace policies. The project initiated will provide a set
direction with the help of which Max Lionel Reality will be able to provide an
appropriate set of information to the employees working over there (Anthony, &
Garner, 2016). The project will also provide access to the employees working at the
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BSBPMG522A Undertake project work Project Planning Templates
workplace to file a complaint and remaining informed related with any kind of new
plan or policy.
Background and strategic context
Max Lionel Reality is a company which is known for providing property development
solution. The company has many of the satisfied customers for whom it works
(Castellanos, Cigarrán, & García-Serrano, 2017). Max Lionel Reality is the company
of which there are 100 employees. These 100 employees work together to ensure that
the quality could be provided in the project. To manage the quality all the set of
aspects is being used by the company. In this situation, it becomes important for Max
Lionel Reality to take care of the employees working for it and to help them in
managing their professional life in an appropriate way. Therefore, to provide a healthy
and happy working environment Max Lionel Reality prefer to apply Work Health and
Safety Policy and Anti-Discrimination Policy at the workplace. These policies provide
an appropriate set of solution to the employees working in the workplace and help
them in feeling safe for the workplace they are working (Mavridis, Gross-Amblard,
and Miklós, 2016).
Max Lionel Reality is the company which works for the purpose of maintaining
transparency at the workplace. In this situation, the company is willing to work on a
project which could help in developing software for the employee help support. The
support system will work for providing an appropriate set of information to the
employees working in the workplace and will help them in filing any complaint or
issue. This support system will enhance the transparency of the workplace and will
help the employees in remaining informed (Mainga, 2017). Hence, to provide in-depth
information related to various aspects of the project this report is developed which
will include information related to the process and practices required by the company
to be followed so as to manage the IT project. The report will help all the company in
making the decision of whether the project initiated by it will be fruitful or not and
whether it will provide a helping hand to the company of will affect the goodwill in
the market.
Priority
Max Lionel Reality is a company which is working towards to provide an effective
support system to the employees working over there. In present time managing
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BSBPMG522A Undertake project work Project Planning Templates
internal decorum of the company has become because it helps in reducing staff
turnover ratio and increasing quality to the work (Wasson, 2015). It is being observed
that happy workplace environment helps in keeping the employees happy and provide
an opportunity for growth to the organization. In this case, it becomes necessary that
Max Lionel Reality should develop a proper support system for the employees who
could help them in managing the work and ensure their safety and security at the
workplace (Furnham, & Gunter, 2015).
Related projects
Many of the projects were undertaken by the project manager who is working on the
project of Max Lionel Reality. The project manager has worked with the Management
Information System of other companies and managed many other technical projects.
In this case, it won’t be much hard for the project manager to develop a project
management plan for Max Lionel Reality.
Project client/owner
A project of developing a support system for the company will be undertaken by the
project manager. All the roles and responsibilities will be performed in an appropriate
by him and team building activities will also be taken into consideration. The project
manager will ensure that all the deadlines should meet in an appropriate way and all
the loops and gaps should be filled within so that quality could be maintained
(Anthony, & Garner, 2016).
Project sponsor
A project of developing an information system requires a huge amount of funds in this
situation it becomes necessary that the company should find the sponsor who could
fund the project. ABC Bank is a financial institution which provides funding for such
type of project. This bank will sponsor the project and will help in managing the same
in an appropriate way (Castellanos, Cigarrán, & García-Serrano, 2017).
Project manager
John is a project manager who will keep eye on every single activity of the project.
John has an effective set of experience in the field of project management. In this
project, John will work on the plan developed in the report and will help in processing
the project in a smooth and subtle way.
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Project status
The project will be based on forecasting in which predictions of every single aspect
will be done and evaluation of every single activity will be done in a proper way. The
project will be based on the scheduled who is being prepared by the project manager
on the basis of forecasting and predictions (Liu, 2012). Cost of the project will remain
fixed which is agreed in advance by the project management company and Max
Lionel Reality. Future fluctuations in the government policies and the economy will
not have any impact on the project.
Special provisions
The project will ensure to undertake all the ethical aspects in which assurance will be
made that all the employees working in the workplace will get benefited. The project
will also help in the growth aspects of the society and will provide them the support
required (Mainga, 2017).
Project Approvals
Project Manager Project Sponsor
Project Client/Owner Other
Project Title: Project Client: Date:
Version:
Project Sponsor: Project
Manager:
File Name: Page x of
y
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Project scope document
In Scope Out of scope
(exclusions)
Assumptions Constraints
Inclusion
related with the
project initiated
by Max Lionel
Reality which
will help the
employees
working at the
workplace in
remaining
informed
related with all
the plans and
policies of the
company and
will help in
reducing all the
internal clashes
(Sheehan,
2008).
The project initiated
by the project
management
company will help in
evaluating the skills
and abilities related
to the work.
Project management
is a typical task
which will help in
managing the things
and will provide a set
direction to the
company in
evaluating all the
aspects related to
team management
and will provide a set
path for managing
the work process.
Time management
aspects will be taken
into consideration
which will help the
project management
team in maintaining
the coordination
among each other.
The assumption
could be made that
the project initiated
will require 4 people
to manage the
coding-related to the
software. 4 up to
date, upgraded
systems will be
required to perform
the task.
Time will be
forecasted for every
single activity and
work will be
managed on the
basis of the
predictions
(Furnham, &
Gunter, 2015).
There are six
constraints which
are attached to the
project initiated
by the company.
These project
constraints are
evaluating a
proper scope for
the end project.
Proper time
management
techniques will be
used by the
project manager
to complete the
project within the
deadlines.
Cost is another
aspect which will
be focused upon
by the project
management
team.
Quality of the
project will also
be taken into
consideration
which will help in
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fulfilling
requirements of
the company.
Proper estimation
of the resources
should be done
which will help in
managing the
information
technology
project.
Risk analysis is
another constraint
which will be
taken into
consideration by
the project
manager.
Project Title: Project Client: Date:
Version:
Project Sponsor: Project
Manager:
File Name: Page x of
y
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Stakeholder analysis
Name Work area Stakeholder type
(client, end-user)
Impact on/by project,
requirements, success
criteria
Owner of Max
Lionel Reality
Managing the
company for
which the project
is initiated.
Internal Help in project
completion aspects
Project
Manager
Project Manager
works on the
projects initiated
by the companies
External Help in managing the
project and fulfilling
requirements
IT Team
Members
Manage all the IT
related works,
remain indulged
in the practices of
developing
coding for the
information
system.
External Will help in managing
technical aspects related
to project
Employees Employees are the
people working
on Max Lionel
Reality company
for whom the
project is being
developed.
Internal Will use the end results
of the project and
provide feedback (Iland,
2013).
Sponsor Sponsors will
provide funding
for the project and
will help in
External Will help in providing
funds for the project.
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completing the
project.
Governance Governance will
help in managing
the work with
quality and will
help in
developing fair
policies for all the
people.
External Will help in managing
all the fair activities and
will help in dealing with
the market requirements
Risk Analyst Risk analyst will
evaluate all the
risk factors which
could affect the
project progress
in near future.
External Will help in evaluating
all the future risks
attached to the project
and processing the work
in a smooth way.
End Users End users are the
people who will
use the project
and will get
benefited with its
activities (Lock,
2013).
Project Title: Project Client: Date:
Version:
Project Sponsor: Project
Manager:
File Name: Page x of
y
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BSBPMG522A Undertake project work Project Planning Templates
Communication plan (example)
What Who Purpose When/frequency Type/methods
Initiation
meeting
Project
manager and
Owner of the
company
Purpose is to
gather all the
team members
and indulge in
brainstorming
process
Before Initiating
the project
Meeting
Distribut
e project
initiation
plan
Project
Manager
The project
plan will be
shared with all
the team
members and
the owner of
the company.
At the initial
phase of working
on the main
project.
Meeting and
with the help
of emails and
circulars
Project
kick-off
Project
Manager
Kickoff
meetings will
be scheduled
with all the
stakeholders
attached with
the company.
Every day while
working on the
project
(Mavridis, Gross-
Amblard, and
Miklós, 2016).
Daily Meeting
Status
reports
Project team
members and
IT team
Update
stakeholders on
the progress of
the project.
Status reports
will be shared
weekly by every
single team
member working
on the project.
Reports will be
shared with the
help excel
sheets
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What Who Purpose When/frequency Type/methods
Risk
Report
Risk Analysts Risk
management
plan will be
provided so
that strategies
for smooth
processing of
the project will
be managed
The initial stage
of the project
developed so that
proper set of
strategies to
mitigate the risk
could be
developed
(Norman,
Brotherton, &
Robert, 2010).
Details risk
management
plan will be
provided in a
meeting
Sponsor
meetings
Sponsor/s and
Project
Manager.
Information
related to the
fund which
will be
released will
be provided
and agreements
will be made.
The initial stage
of the project so
that final
assumption could
be made in an
appropriate way.
Formal
Meeting
Project Title: Project Client: Date:
Version:
Project Sponsor: Project
Manager:
File Name: Page x of
y
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BSBPMG522A Undertake project work Project Planning Templates
Roles and responsibilities
Role Name/s Responsibilities Signature/s
(if required)
Project client/owner. Owner of Max
Lionel Reality
Provide appropriate
support to the
project management
team
Project sponsor/project
director/project board.
ABC Bank Providing funding
for the project
Project manager John Providing
guidelines to all the
team members
working on the
project.
Managing the
project
requirements.
IT Team The IT
Professionals
Preparing and
applying proper
coding for system
development
software
Project team members Alex
Jonathan
Ronald
Nick
Coordinate
appropriately and
try to fulfill all the
project
requirements within
the deadlines
evaluated
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Project Title: Project Client: Date:
Version:
Project Sponsor: Project
Manager:
File Name: Page x of
y
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BSBPMG522A Undertake project work Project Planning Templates
Project snapshot
Project snapshot
Name of project: System Development Project for Max Lionel Reality
Project purpose:
Purpose of the project is to develop an information system for the employees in
which they will get the access to gain a proper set of information related to the
policies and norms of the company (Norman, Brotherton, and Fried, 2011).
Deliverables with timeframes
Defining project scope
Defining all the boundaries related to
the project
Analysing risk factor
Evaluating Quality Value
Managing project progress
Taking Feedback
Testing
Stakeholders
Owner of the Company
Project Manager
IT team
Project Team
Sponsor
Project team (Pigott, & Hobbs, 2011)
Government
Resources
Systems
Software for scheduling
Software for designing
Infrastructure
IT specialists
Risk evaluation Software
High-speed Internet
Risks
System Shutdown
Resistant to Change
Natural Calamities
Internal Clashes
Economic fluctuations
Interdependencies
Team members depending upon project
Success criteria
All the things in the project will be
formulated on the basis of the plans and
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manager
Project manager will have to take
approvals from the owner of the
company (Sikwane, 2016)
procedures. Risk analysis is another
factor which will help in attaining
success
Project Title: Project Client: Date:
Version:
Project Sponsor: Project
Manager:
File Name: Page x of
y
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1.2 – Planning
Work breakdown structure
Level 1 Level 2 Level 3
Task 1 Sub-task 1.1
Project Management Developing Project
Charter
Developing Project Plan Brain Storming
Project Scheduling Gantt Chart Development
Sub-task 1.2
Time Keeping (Wasson, 2015)
Weekly PMIS report Steering Committee
Meeting Agendas Technical Committee
Task 2
Technical Design Sub-task 2.1
Feasibility Study Feasibility Assessment
Data Import Mapping
Data Export Mapping
Sub-task 2.2
Design Document Design Overview
Design for Server
Design for Database
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Design for Interface
Task 3
Testing Sub task 1
Unit Testing
System Test Checklist
Sub Task 2
User Acceptance Test
UAT for Server
UAT Application
Task 4
Training Sub Task 1
Scheduling
Presentation Material
Users Guide
Feedback Survey
Project Title: Project Client: Date:
Version:
Project Sponsor: Project
Manager:
File Name: Page x of
y
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Project plan
The project plan is being developed which will provide information related to every
single activity and aspects related to the project and will help in managing the same in
a proper way (Anthony, & Garner, 2016).
Project title:
System Development Project for Max Lionel Reality
Project purpose
Purpose of the project is to help the employees working in Max Lionel Reality in
remaining informed and managing complaint systems in a proper way (Castellanos,
Cigarrán, & García-Serrano, 2017).
Background and strategic context
The support system will work for providing an appropriate set of information to the
employees working in the workplace and will help them in filing any complaint or
issue. This support system will enhance the transparency of the workplace and will
help the employees in remaining informed. Hence, to provide in-depth information
related to various aspects of the project this report is developed which will include
information related to the process and practices required by the company to be
followed so as to manage the IT project (Liu, 2012).
Other related projects
The project manager has worked with the Management Information System of other
companies and managed many other technical projects. In this case, it won’t be much
hard for the project manager to develop a project management plan for Max Lionel
Reality.
Project objective
The objective of the project is to avail proper set of information related to the project
management techniques and processes (Mainga, 2017).
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BSBPMG522A Undertake project work Project Planning Templates
Scope including key deliverables
Inclusion related with the project initiated by Max Lionel Reality which will help the
employees working at the workplace in remaining informed related with all the plans
and policies of the company and will help in reducing all the internal clashes
(Sheehan, 2008).
The project initiated by the project management company will help in evaluating the
skills and abilities related to the work.
Project management is a typical task which will help in managing the things and will
provide a set direction to the company in evaluating all the aspects related to team
management and will provide a set path for managing the work process (Furnham, &
Gunter, 2015).
Assumptions
The assumption could be made that the project initiated will require 4 people to
manage the coding-related with the software. 4 up to date, upgraded systems will be
required to perform the task.
Time will be forecasted for every single activity and work will be managed on the
basis of the predictions (Haugan, 2012).
Constraints
There are six constraints which are attached to the project initiated by the company.
These project constraints are evaluating a proper scope for the end project.
Proper time management techniques will be used by the project manager to complete
the project within the deadlines
(Howard, Lock, & Bryant, 2009).
Cost is another aspect which will be focused upon by the project management team.
Deliverables
Defining project scope
Defining all the boundaries related to the project
Analysing risk factor
Evaluating Quality Value
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Managing project progress
Taking Feedback
Testing
Governance
All the plans and policies formulated by the government will be followed by the
project manager (JIE, 2017).
Project client/owner
Owner of Project for Max Lionel Reality
Project sponsor
ABC Bank
Project Manager
John
Project team members
Alex
Jonathan
Ronald
Nick
Key stakeholders
Owner of Max Lionel Reality
Project Manager
IT Team Members
Employees
Sponsor
Governance
Risk Analyst
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End Users (Levin, 2007)
Schedule
Item Milestone date Responsibility
Project Management 09/25/2017-09/27/2017 Project Manager and
Client
Developing Project Charter 09/27/2017-09/29/2017 Project Management
Team
Developing Project Plan O9/29/2017-
10/03/2017
Project Management
team
Project Scheduling 10/03/2017-10/05/2017 Project Management
team
Time Keeping 10/03/2017-10/05/2017 Project Management
team
Weekly PMIS report 10/05/2017-10/08/2017 IT team Member
Meeting Agendas 10/08/2017-10/10/2017 Project Manager
Brain Storming 10/10/2017-10/12/2017 Project management
team
Gantt Chart Development 10/12/2017-10/14/2017 Project Developer
Steering Committee 10/14/2017-10/16/2017 Project management
team
Technical Committee 10/16/2017-10/18/2017 IT Team
Technical Design 10/18/2017-10/20/2017 IT team
Feasibility Study 10/20/2017-10/22/2017 Risk Team
Feasibility Assessment 10/20/2017-10/22/2017 Risk Team
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BSBPMG522A Undertake project work Project Planning Templates
Data Import Mapping 10/22/2017-10/24/2017 Project Team
Data Export Mapping 10/22/2017-10/24/2017 Project Team
Design Document 10/22/2017-10/24/2017 Project Team
Design Overview 10/24/2017-10/26/2017 IT team
Design for Server 10/24/2017-10/26/2017 IT team
Design for Database 10/26/2017-10/28/2017 IT team
Design for Interface 10/28/2017-10/30/2017 IT Team
Testing 10/30/2017-11/5/2017 IT team
Unit Testing 10/30/2017-11/05/2017 IT team
System Test Checklist 10/30/2017-11/05/2017 IT team
User Acceptance Test 10/30/2017-11/05/2017 IT team
Training (Lock, 2013) 11/05/2017-11/15/2017 Company Owner
Scheduling 11/05/2017-11/15/2017 Company Owner
Presentation Material 11/05/2017-11/15/2017 Company Owner
Users Guide 11/05/2017-11/15/2017 Company Owner
Feedback Survey (Mavridis,
Gross-Amblard, and Miklós,
2016)
11/15/2017 Company Owner
Resource and cost plan
Deliverable/milestone/phase Resource Cost
Project Management Team members 20000
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Technical Design IT team, computers and
software
20000
Testing IT team, systems 5000
Training Employees 5000
Project risk assessment
Risk Level
(high/medium/low
)
Management strategy
Schedule risk Medium Proper analysis of plans will
be done
Programmatic Risks High All the programs will be
scheduled in a well in
advance form
Operational Risk Low Proper training and
instructions will be provided
Technical Risks Medium Up to date software and
systems will be provided to
the team
Budget Risk High Proper budget will be
developed in well in advance
form (Miller, 2008)
Quality management plan
Item from WBS Agreed quality
standard
Recovery procedure
Project Management High Proper planning and
recording
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Technical Design High Checking all the
technicalities
Testing High Proper testing
Training High Training to the
employees will be
provided
Communications and reporting
Stakeholder Information
required
When
required
Format
Owner of Max
Lionel Reality
Proper plans of the
project
In all the
project process
Formal
Project Manager Report from the team
members
In a whole
project process
Formal
IT Team Members Software and system For the project
progress
Formal
Sponsor Cost Estimation At the
beginning of
the project
Formal
Controls
All the control aspects like testing and team meeting will be worked upon by the
project manager. This will help in managing and controlling the project progress
(Miller, 2009).
Appendices
List the appendices that are attached to your project plan, for example:
● stakeholder needs analysis
● work breakdown structure
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BSBPMG522A Undertake project work Project Planning Templates
● Gantt chart
● activities schedule
● budget/cash flow (Norman, Brotherton, & Robert, 2010)
● human resource planning schedule
● roles and responsibilities
● procurement schedule
● combined resources and cost schedule
● a risk management plan
● the quality management plan
● Communications management plan.
Future related projects
Not yet decided by the company
Project Approvals
Project Manager Project Sponsor
Project Client/Owner Other
Project Title: Project Client: Date:
Version:
Project Sponsor: Project
Manager:
File Name: Page x of
y
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Gantt chart
(Norman, Brotherton, and Fried, 2011)
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Activities schedule
Phases &
activities
Responsibility
Resources
Effort (hrs)
Started
Deadline
Actually
completed
Comment/status
Project
Manageme
nt
Project
Manage
r and
Client
Quick 8
hours
a day
09/25/201
7
09/27/201
7
Not
yet
WIP
Technical
Design
IT Team
Member
s
Quick 8
hours
a day
10/18/201
7
10/20/201
7
Not
Yet
WIP
Testing IT team
member
and
project
manager
Quick 6
hours
a day
10/30/201
7
11/5/2017 Not
Yet
WIP
Training Owner
of the
compan
y
Quick 2
hours
a day
11/05/201
7
11/15/201
7
Not
Yet
WIP
Project Title: Project Client: Date:
Version:
Project Sponsor: Project
Manager:
File Name: Page x
of y
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Budget
Income Inc. GST
Company’s normal income will be generated during
the project time period which will not be included in a
project plan
Total income
Expense Inc. GST
($)
Team salary 20000
Systems 5000
IT team 10000
Project Manager Fees 35000
Training 12000
Internet 1500
Misc. Expenses 1000
Subtotal 84500
Contingency (+10%) 8450
TOTAL 92950
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Project Title: Project Client:
Project Sponsor: Project
Manager:
(Pigott, & Hobbs, 2011)
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Risk register
Risk Impact Likelihood Composite Risk
Score
Response Type
Schedule risk High Very Likely 5 Quick
Programmatic Risks High Likely 3 Moderate
Operational Risk High Not Likely 4 Quick
Technical Risks Medium Not Likely 2 Moderate
Budget Risk High Likely 4 Quick
(Wasson, 2015)
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Risk assessment form
Project details
Project Name System Development Project for Max Lionel Reality
Project Manager: John (Anthony, & Garner, 2016)
Risk details
Risk ID: 54261
Raised by: Risk Management team
Date raised: 9/28/2017
Description of risk:
The risk proposed is a budget risk which could have a huge impact on the progress
of the project in near future.
Likelihood of risk:
High
Impact of risk:
High
Risk mitigation
Preventative actions recommended:
Finding funder or sponsor will help in mitigating the risk
Contingency actions recommended:
Quick action should be taken so that funding could be availed
Approval details
Supporting documentation:
Agreement with the funder with the owner of the company
Signature: _______________________ Date: ___ /___ /____
PLEASE FORWARD THIS FORM TO THE PROJECT MANAGER
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BSBPMG522A Undertake project work Project Planning Templates
Project Title: Project Client: Date:
Version:
Project Sponsor: Project
Manager:
File Name: Page x of
y
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1.3 – Implementation
Change requests
Change request – Project
Issued by Project Risk Management Team
Item affected System on which the team was working
Nature of change
requested
The technical fault which is not a big issue but if not resolved
then it could have a huge impact on the project progress
(Castellanos, Cigarrán, & García-Serrano, 2017).
Reason for
change
System Fault
Impact on scope Low Impact
Impact on budget $2000
Impact on
schedule
2 days
Change
authorised:
Yes/No Adj. completion
date:
Adj. final budget:
$
Signed:
Project Manager
Signed
Sponsor
Signed
Client
Signed
Date Date Date Date
Project Title: Project Client: Date:
Version:
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BSBPMG522A Undertake project work Project Planning Templates
Project Sponsor: Project
Manager:
File Name: Page x of
y
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BSBPMG522A Undertake project work Project Planning Templates
Issues log
Issue log is the log which will be filled by all the project team members and IT team
members while performing their duties. This log will be filled and submitted on the
end date of the project. This will help in managing the project progress and will help
in processing the project in a smooth way (Liu, 2012).
Item Strategy Date logged Date resolved
Signed:
Project Manager
Signed:
Sponsor
Signed:
Client
Signed:
Date: Date: Date: Date:
Project Title: Project Client: Date:
Version:
Project Sponsor: Project
Manager:
File Name: Page x of
y
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1.4 – Monitoring
Status update report
Status report – Project
Item Work
complete
d to-date
Milestone
date
Revised/
actual
date
Budgete
d cost
($)
Revised
/ actual
cost
Responsibl
e
Project
plan
Not yet 09/25/201
7
9/26/2017 250 250 Project
manager
Team
meetings
Not Yet 10/08/201
7
10/12/201
7
120 120 Project
Manager
Expense
s
indulged
in the
project
Not Yet 9/25/2017 9/27/2017 300 300 Project
Manager
Daily
Report
Not Yet 10/20/201
7
10/22/201
7
500 500 Team
Members
Resolvin
g Issues
Not Yet 10/10/201
7
10/11/201
7
No cost No Cost Project
Manager
Project Title: Project Client: Date:
Version:
Project Sponsor: Project Manager: File Name: Page x of
y
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BSBPMG522A Undertake project work Project Planning Templates
1.5 – Finalising and review
Budget variation report
Project name:
Income Budget Actual %
Variation
Again no Income will be provided
Total income
Expense Budget Actual %
Variation
Team salary 20000 20000 -
Systems 7000 5000 2000
IT team 15000 10000 5000
Project Manager Fees 35000 35000 -
Training 12000 12000 -
Internet 1500 1500 -
Misc. Expenses 1170 1000 170
Subtotal 91670 84500 7170
Contingency (+10%)
TOTAL 100837 92950 7887
Project Title: Project Client: Date:
Version:
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BSBPMG522A Undertake project work Project Planning Templates
Project Sponsor: Project
Manager:
File Name: Page x of
y
(Mainga, 2017)
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BSBPMG522A Undertake project work Project Planning Templates
Post-project review meeting
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BSBPMG522A Undertake project work Project Planning Templates
Handover report
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BSBPMG522A Undertake project work Project Planning Templates
Handover report
Initial overall
objectives
The overall objective of the project is to evaluate the
project management skills and abilities of an individual.
Agreed changes to
objectives
All the changes were agreed and were taken into
consideration by the project manager who provided the
approval.
Final agreed deliverables
Item Budgeted cost Final
cost
Schedule
date
Final date
Revised Project Plan 12000 13200 9/25/2017 After
project
initiation
New System 5000 7000 10/12/2017 After
project
initiation
IT specialist 10000 15000 10/10/2017 After
project
initiation
Total 27000 35200
Issues summary
Item Strategy Date logged Date
resolved
Coordination Issue Training and counseling 09/30/2017 -
Budget issue Finding funding
institutions
- -
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BSBPMG522A Undertake project work Project Planning Templates
Documents attached
No. Title
1 Information System Project
John
___________________
_
Project Manager
ABC Bank and Funders
Association
_____________________
Project Sponsor
Max Lionel Reality
_____________________
Project Client
Project Title: Project
Client:
Date:
Version:
Project Sponsor: Project
Manager:
File Name: Page x of
y
(Sheehan, 2008)
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