Develop Workplace Policy and Procedures for Sustainability

This document is a learner workbook for the assessment of BSBSUS501: Develop workplace policies and procedures for sustainability. It includes activities and discussions on defining the scope of sustainability policy, gathering information from various sources, consulting stakeholders, and including strategies for resource use and life cycle management.

BSBSUS501
Develop workplace policy and
procedures for sustainability
Learner Workbook
Enhance College of Technology I RTO 41531

P a g e | 2
Table of Contents
Table of Contents...........................................................................................................................................
Candidate Details...........................................................................................................................................
Assessment – BSBSUS501: Develop workplace policies and procedures for sustainability.........................
Competency Record to be completed by Assessor......................................................................................
Activities........................................................................................................................................................
Activity 1A...................................................................................................................................................
Activity 1B....................................................................................................................................................
Activity 1C....................................................................................................................................................
Activity 1D.................................................................................................................................................
Activity 1E..................................................................................................................................................
Activity 1F..................................................................................................................................................
Activity 2A.................................................................................................................................................
Activity 2B..................................................................................................................................................
Activity 3A.................................................................................................................................................
Activity 3B..................................................................................................................................................
Activity 3C..................................................................................................................................................
Enhance College of Technology I RTO 41531

P a g e | 3
Activity 3D.................................................................................................................................................
Activity 4B..................................................................................................................................................
Activity 4C..................................................................................................................................................
Skills and Knowledge Activity....................................................................................................................
Major Activity............................................................................................................................................
Candidate Details
Assessment – BSBSUS501: Develop workplace policies and procedures for sustainability
Please complete the following activities and hand in to your trainer for marking. This forms part of
your assessment for BSBSUS501: Develop workplace policies and procedures for sustainability.
Name: _____________________________________________________________
Address: _____________________________________________________________
_____________________________________________________________
Email: _____________________________________________________________
Declaration
I declare that no part of this assessment has been copied from another person’s work with the
exception of where I have listed or referenced documents or work and that no part of this
assessment has been written for me by another person.
Signed: ____________________________________________________________
Date: ____________________________________________________________
If activities have been completed as part of a small group or in pairs, details of the learners involved
should be provided below:
This activity workbook has been completed by the following persons and we acknowledge that it was
a fair team effort where everyone contributed equally to the work completed. We declare that no
part of this assessment has been copied from another person’s work with the exception of where we
have listed or referenced documents or work and that no part of this assessment has been written
for us by another person.
Learner 1: ____________________________________________________________
Signed: ____________________________________________________________
Learner 2: ____________________________________________________________
Enhance College of Technology I RTO 41531

P a g e | 4
Signed: ____________________________________________________________
Learner 3: ____________________________________________________________
Signed: ____________________________________________________________
Competency Record to be completed by Assessor
Learner Name: _______________________________________________________
Date of Assessment: _______________________________________________________
The learner has been assessed as competent in the elements and performance criteria and the
evidence has been presented as:
Assessor Initials
Authentic
Valid
Reliable
Current
Sufficient
Learner is deemed: COMPETENT NOT YET COMPETENT (Please circle)
If not yet competent, date for re-assessment: ____________________________________
Comments from Trainer / Assessor:
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
Assessor Signature: ________________________________________________________
Observation/Demonstration
Enhance College of Technology I RTO 41531

P a g e | 5
Throughout this unit, you will be expected to show your competency of the elements through
observations or demonstrations. Your instructor will have a list of demonstrations you must
complete or tasks to be observed. The observations and demonstrations will be completed as well as
the activities found in this workbook. An explanation of demonstrations and observations:
Demonstration is off-the-job
A demonstration will require:
➢ Performing a skill or task that is asked of you
➢ Undertaking a simulation exercise
Observation is on-the-job
The observation will usually require:
➢ Performing a work based skill or task
➢ Interaction with colleagues and/or customers
Your instructor will inform you of which one of the above they would like you to do. The
demonstration/observation will cover one of the unit’s elements.
The observation/demonstration will take place either in the workplace or the training environment,
depending on the task to be undertaken and whether it is an observation or demonstration. Your
instructor will ensure you are provided with the correct equipment and/or materials to complete the
task. They will also inform you of how long you have to complete the task.
You should be able to demonstrate you can:
➢ Develop workplace sustainability policy
➢ Communicate workplace sustainability policy
➢ Implement workplace sustainability policy
➢ Review workplace sustainability policy implementation
You will also need to show:
➢ Communication skills to adjust communication to suit different audiences; to
respond effectively to diversity; to work as a member of a team to consult on and
validate policy
➢ Literacy skills to read and evaluate complex and formal documents such as policy
and legislation
➢ Problem-solving skills to effectively manage different points of view and dissenting
stakeholders
Enhance College of Technology I RTO 41531

P a g e | 6
➢ Research, analytical and writing skills to research, analyse and present information;
to prepare written reports requiring precision of expression and language and
structures suited to the intended audience
Enhance College of Technology I RTO 41531

P a g e | 7
Activities
Activity 1A
Estimated Time 20 Minutes
Objective Define scope of sustainability policy and gather information from a range of
sources to plan and develop policy.
Activity What is the scope of your sustainability policy?
The scope of the sustainability policy is to address the various sustainable
factors related to the functions of the organization. The sustainable functions
that are to be associated with the organization are environmental sustainability,
sustainability of the workforce, Social sustainability and economic sustainability.
The policy would address the three broad categories of sustainability which are
environmental, social and economic. The policy would be focused towards
minimizing the impact of the organization on the environment. Moreover, the
policy is poised to enhance the optimized performance of the organization with
regard to maintaining environmental efficiency of the organization. Additionally
the scope of the policy will incorporate all the major developmental areas of
environmental sustainability that are covered by the regulatory and legal
agencies of the government. Reduction of wastage, usage of cleaner energy,
enhancing the eco-friendly prospects of the organization will be essential areas
covered through the policy.
What sources of information have you gathered to help you plan and develop
your policy?
The sources of information that have been in relation to the environment
of the operations of the organization have been consulted. The
sustainability policies and regulations of Australia have been consulted to
Enhance College of Technology I RTO 41531

P a g e | 8
understand the level of emissions that are classified as safe for the
environment. The Environmental Protection and biodiversity conservation
act 1999 has been consulted as an essential source. Moreover, the
international community’s sustainable development plan has been
consulted for gathering essential information about the best practices,
efficient techniques and most desirable outcomes of sustainability. Along
with the same information has been gathered about the local communities
and the indigenous communities have been given much importance while
framing the policies. The other information sources include journals,
books, websites and research literatures on sustainability, government
archives and other essential sources of information.
Activity 1B
Estimated Time 20 Minutes
Objective Identify and consult stakeholders as a key component of the policy
development process.
Activity Who are your stakeholders?
There are various stakeholders for the organization concerning the
sustainability policy
 Employees
 Local Communities
 The environment protection agencies
 Customers
 Shareholders
 Organizational management
 Government
Enhance College of Technology I RTO 41531

P a g e | 9
Choose a stakeholder from your list above and describe through what means
you would consult with them and what you would discuss.
The local communities are an important stakeholder for the sustainability
functions of the organization. The local communities are intrinsically connected
with the environment of the organization. Many of the natural resources that
are present within the vicinity of the operational facilities of the organization
are used by the local communities. It is important that the organization
essentially communicates with them in regards to the policies for sustainability.
The communicational needs in this case would need to be interpersonal in the
primary level. Meetings need to be help with the leaders of the community and
the community development centers. The communities should be informed of
the developmental processes. Moving forward the next important engagement
function would to be take part in activities of CSR. This will help to build a
stronger relationship with the local communities. Recruiting the members of
the local communities would further strengthen the relationship. Hence, the
organization and the local community can work hand in hand towards a
sustainable mutually beneficial future. The local NPOs and the government
agencies for the development of the local community can also be consulted. It is
important to consider if the local communities include Aboriginal or the islander
tribal communities. If so then necessary steps should be taken to ensure their
overall development, participation and safety.
Enhance College of Technology I RTO 41531

P a g e | 10
Activity 1C
Estimated Time 20 Minutes
Objective Include appropriate strategies in policy at all stages of work for minimising
resource use, reducing toxic material and hazardous chemical use, and
employing life cycle management approaches.
Activity What strategies could you include to reduce toxic material and hazard
chemical use and employ life cycle management approaches?
Life cycle management becomes important as it helps to maintain the efficiency
of the production process. In order to do the same it focuses on reducing
wastage and diminishing or mitigating the generation of toxic wastage from the
production processes of the organizations. Life cycle management techniques
that can be included are utilizing life cycle maps, life cycle matrix and life cycle
assessment and evaluation tool for lifecycle. The mapping tool helps to
understand the product lifecycle, the matrix helps to build knowledge of the
lifecycle of the product. Life cycle assessment techniques and evaluation tools
can help to understand the impact of the product throughout its life duration
and formulate options for design. Presently, various organizations are focusing
on the usage of eco0friendly raw materials for the production of goods. The
focus is on reducing wastage that are toxic and releasing only clean effluent in
the outside environment. More user friendly interfaces are being developed.
Some organizations like Amazon are using eco-friendly packaging in order to
enhance the prospects of cleaner productivity. The organization could include
the same eco-friendly packaging techniques to improve the post-sale wastage
of the product. Less utilization of natural resources can be done through the
usage of more efficient technology. Processes that decrease raw material
utilization while improving productivity at the same time are available in the
market. The same can be used towards better product lifecycle management. It
is important to understand that the growth of the sustainability value of the
organization is directly linked with the better lifecycle management techniques
that can be utilized by the organization. The organization has to better plan and
Enhance College of Technology I RTO 41531

P a g e | 11
maintain these activities.
Enhance College of Technology I RTO 41531

P a g e | 12
Activity 1D
Estimated Time 30 Minutes
Objective Make recommendations for policy options based on likely effectiveness,
timeframes and cost.
Activity Demonstrate how you can make recommendations for a policy based on likely
effectiveness, timeframes and cost.
The policy that can be recommended is a sustainable utilization of
resource policy to reduce wastage in the organization. The effectiveness
of the policy would be determined by how much reduction in utilization
of resources can be achieved despite maintaining the same level of
productivity. This would contribute greatly towards the essential
growth of the organization. It can be said that policies of sustainability
are focussed towards the essential development of the organization but
at the same time not harming the environment in doing so. Better
technology needs to be used. For example- ERP technology can be used
to properly plan allocate and utilize resources. It provides complete
data in regards to how much resources are required to be utilized
effectively towards productivity. Subsequently, machinery that would
help in the quick procurement and processing of the raw materials need
to be used. The maximum timeframes for implementing the new
policies could be set to be 6 months. The sooner the better should be
the focus of the policy. The cost of the implementation needs to be
considered. In the environment of Australia the minimum estimated
cost for such a program would be around AUD 2, 50,000. The
timeframes should be considered more essential if this cost needs to be
reduced. Lesser timeframes can often cause more cost effective
measures. Thus, implementation of the plans become very important. A
proper planning needs to be conducted before utilizing the same
towards increasing the productive performance.
Enhance College of Technology I RTO
41531

P a g e | 13
Activity 1E
Estimated Time 30 Minutes
Objective Develop policy that reflects the organisation's commitment to sustainability as
an integral part of business planning and as a business opportunity.
Activity How do you propose to demonstrate your organisation’s commitment to
sustainability?
In order to demonstrate the organization’s commitment towards sustainability
it is important that proper public relations functions are used. PR functions of
the organization help to promote its sustainability values. Moreover, the same
also increases its goodwill among the essential stakeholders. However, other
than PR other essential strategies can also be utilized towards improving the
prospects of demonstration. The company firstly needs to promote its
sustainability policy. For this its websites and various other media channels can
be used. Secondly CSR activities need to be organized by the organization. This
would help the organization to garner more support from the public. The third
important aspect will be to provide detailed sustainability report. The reports
could be attached with the company portfolio to make them more visible to the
target audiences. Fourthly, the organization has to actually promote the success
Enhance College of Technology I RTO
41531

P a g e | 14
stories related to their sustainability policies. There should be strong evidence
provided through their communication mediums of sustainability management
techniques being implemented. The company has to form policies that actually
reflect the sustainability requirements of the environment of operation of the
organization. It is important that the company essentially promotes itself as a
sustainable value oriented organization. The company would need to provide
strong evidences of the effectiveness of its sustainability functions. The values
of sustainability should be properly communicated to the employees through
organizational communication methods. The company should make it a habit to
exhibit their CSR activities. The company needs to engage with other
organizations with similar sustainability outlooks. This would create a shared
value and the company would get more promotion.
Enhance College of Technology I RTO
41531

P a g e | 15
Activity 1F
Estimated Time 20 Minutes
Objective Agree to appropriate methods of implementation, outcomes and performance
indicators.
Activity Prepare for a meeting with your supervisors. Brainstorm ideas for appropriate
methods of implementation.
The supervisors need to understand the value that sustainability functions can
add to the organizations functions. The meeting should focus on two kinds of
values. One is the value of sustainability functions for the organization. The
other is the profitability that can be maintained through the implementation of
the sustainability functions. There is a significant need for implementing the
specific sustainable policies that would help to improve the performance of the
organization. The meeting should focus on evaluating a number of sustainability
policies that can be essentially implemented. Subsequently, only the policies
that can provide the maximum utility to the profit propositions of the
organization has to be considered. However, it is important to remember that
effective sustainability value cannot be completely disregarded in view of
earning greater profitability. The supervisors need to be effectively
communicated with. It becomes much important that they know about all
possible implications that can be derived from the implementation of the
sustainable policies. Brainstorming is necessary for reaching the best possible
conclusions. Some effective ideas are usage of renewable energy for the
production purpose, utilization of better technology with less emissions,
considering machinery with one time investment value that can provide better
sustainability value in the long run and consideration of resource planning that
provide better utility value for the products. It is important to understand for
the supervisors that efficient leadership could add much more value towards
the effectiveness and efficiency of the sustainability designs that are to be
utilized by the organization. This would further improve the internal
communication with regards to sustainability within the organization.
Enhance College of Technology I RTO
41531

P a g e | 16
Activity 2A
Estimated Time 20 Minutes
Objective Promote workplace sustainability policy, including its expected outcome, to
key stakeholders.
Activity Why should you promote your workplace sustainability policy?
Promotion is essential for the ultimate success of the workplace sustainability
policy. It helps to maintain the value of sustainable practices. It helps to create a
Enhance College of Technology I RTO
41531

P a g e | 17
shared outlook within and outside the organizational operational environment.
The promotion of the workplace sustainability policy would contribute towards
the greater value creation for the initiatives of the organization. This will create
an environment of trust in regards to the sustainability functions. The
stakeholders get to know the values associated with the sustainability policy.
The employees become much more loyal to the organization. Promoting the
value helps in the creation of greater communicational framework for the
organization. It ultimately helps to ensure greater cooperation between the
employees and the organization.
Think about your key stakeholders and how you can promote your
sustainability policy to them – how does it benefit them?
The key stakeholders would be the local community, the government, the
employees and shareholders. For the local community the sustainability policy
would need to be promoted through CSR activities and utilization of various
forms of news media. The government would need to be approached through
specific meetings with the authorities and various disclosure documents. The
employees need to be communicated with specific intra-organizational
communication methods like the usage of ICTs. The shareholders need to be
approached through the means of organizational communication mediums like
portfolios, annual reports and sustainability policy report. In essence,
communication needs to be optimized in accordance of the various
stakeholders that would be the part of the organization’s policy.
What do you have to think about when promoting the policy and its expected
outcome to stakeholders?
Enhance College of Technology I RTO
41531

P a g e | 18
The things to think about are effective presentation for fluid communication,
essential focus on the most relevant issues, strong promotion of the ideas,
values and essential aspects that are connected with the sustainability functions
of the organization and the strongly focused promotion of the essential values
that are connected with the functional aspects of the organization. In essence,
the values that are most important need to be promoted. The past, present and
future performance path of the organization concerning sustainability need to
be effectively communicated.
Activity 2B
Estimated Time 30 Minutes
Objective Inform those involved in implementing the policy about expected outcomes,
activities to be undertaken and assigned responsibilities.
Activity When informing those involved in implementing the policy of the outcomes
you expect why is it important to be specific?
It is important to be specific in informing the outcomes that are expected from
the sustainability policy. This would create easily identifiable standards that
have been maintained and will be maintained by the organization throughout
their sustainability growth path. More importantly all the essential stakeholders
as well as the general public need to know the exact developments that have
taken place with regards to the environmental impact of the organization. It
becomes important that the exact sustainability functions of the organization is
stated through the objectives. The outcomes need to be specific as the
organization would require specific steps to the implemented to achieve them.
It would improve the functional efficiency of the sustainability policy.
Enhance College of Technology I RTO
41531

P a g e | 19
Give an example of an activity or activities that you would like staff to
undertake in order to help achieve a target (also specify the target).
 Usage of sustainable tools and procedures to do work
 Provide more importance to cleanliness and recycling within the office
premises
 Undertake activities within the office that helps in maintaining
sustainability
 Choose energy efficient systems and resources to do their routine
works
 Have specific sustainability oriented attitudes towards their work
 Improve their sustainability functions
You have given a supervisor the task of meeting this target. What
responsibilities would the supervisor have?
The supervisor would need to maintain the effectiveness of the work functions
of the employees. The supervisor would have to align the policies of the
organization with that of the team he is leading. He needs to communicate
essentially the requirements for sustainable performance. He needs to create
specific team oriented sustainability goals. He should coordinate effectively with
the people under him. He would further require to effectively enhance the
performance ability of his subordinates through effective feedback mechanism.
Enhance College of Technology I RTO
41531

P a g e | 20
Activity 3A
Estimated Time 15 Minutes
Objective Develop and communicate procedures to help implement workplace
sustainability policy.
Activity What is a procedure? Give an example below:
Procedure refers to sets of instructions that inform people how something
needs to be done. It specifies the people responsible, when and where the
actions need to be taken and the day in which the procedure ends. An example
of procedure would be informing the employees to use recycling boxes. For
example- employees are to fill the recycling boxes with waste paper. Once they
have been filled, they need to be taken to the large recycle bins that are located
at the company premises. Procedures help to plan and implement activities
better.
What different methods of communicating a procedure are you aware of?
There are some effective ways in which procedures can be communicated to
the target audiences. Posters can be helpful in communicating procedures.
Simplistic designed flow charts can be utilized for the same purpose. Diagrams
Enhance College of Technology I RTO
41531

P a g e | 21
are more useful as they depict specific data. Other communication methods
are, using pictograms about potentially toxic wastes or other similar hazards.
Activity 3B
Estimated Time 15 Minutes
Objective Implement strategies for continuous improvement in resource efficiency.
Activity What is continuous improvement?
It is the constant determination of the organization to improve its product
offerings, services or process. Continuous improvement can either be an
instantaneous process or a gradually progressing procedure. It is a process that
also requires focus on continuous improvement of functional aspects.
What qualities should staff have for this?
The staffs need to look out for improving their potential. They need to be
Enhance College of Technology I RTO
41531

P a g e | 22
analytical and continuously alter their activities to find whether it is more
efficient. The staffs need to be confident enough to communicate freely with
their supervisors and find better ways to do things.
What qualities should supervisors to help staff achieve this?
The supervisors should focus on giving effective training to the staff. They have
to use tools such as constructive criticisms and feedback mechanisms. Proper
rewards should be provided to the employees upon the completion of the tasks.
The reward structure should be effectively promoted among the employees for
ensuring greater participation.
Activity 3C
Estimated Time 20 Minutes
Objective Establish and assign responsibility for recording systems to track continuous
improvements in sustainability approaches.
Activity First write a list of all the tasks that need to be done to track continuous
improvements in sustainability approaches.
 Implementing functions such as audits and spot checks
Enhance College of Technology I RTO
41531

P a g e | 23
 Arranging weekly staff meetings to discuss procedures
 Arranging weekly staff meetings for discussing improvement
 Feedback, complaints and suggestion mechanisms
 Providing effective rewards and remunerations based on performance
 Disciplinary framework
Next explain how you propose to assign people to those tasks. Do you need a
large team? Explain your answer.
The responsibilities need to be divided in accordance with the specific required
roles of each of the individuals.
Firstly, a person can be made responsible for making the necessary spot checks.
Secondly, a person can be assigned the responsibility for holding the meetings.
Thirdly, there need to be specific persons for managing the complaints and the
feedback processes.
Fourthly, another person can be assigned the task of managing the incentives of
the staff.
Fifthly, there needs to be people that are responsible for taking the disciplinary
actions.
This would mean that there would be separate members to take care of the
separately required actions. This would greatly contribute towards the
effectiveness of the entire process as the work roles would be divided
effectively. In essence each of the separate tasks would be taken by an expert
that will focus solely on the completion of the specific tasks.
Enhance College of Technology I RTO
41531

P a g e | 24
Activity 3D
Estimated Time 15 Minutes
Objective Document outcomes and provide feedback to key personnel and
stakeholders.
Activity What might you have to give feedback to stakeholders regarding?
To provide feedback to the stakeholders, essential documents would be
required. After the information has been checked, the complaints or
suggestions need to be collected to provide feedbacks to the stakeholders.
Audits are effective tools for getting information. This can also be used as
source. Moreover the organization needs to be aware of the procedural
changes. The outcomes of reward or disciplinary actions might also be used.
Enhance College of Technology I RTO
41531

P a g e | 25
Think about your stakeholders – who would be interested in each of the
above examples? Assign at least two stakeholders for each.
For complaints or suggestions the stakeholders would be shareholders and/or
the investors. For the audits, two essential stakeholders are the shareholders
and the general public. The essential stakeholders considering the outcomes of
the rewards and recognitions are the employees and the higher management.
Activity 4B
Estimated Time 15 Minutes
Objective Investigate successes or otherwise of policy.
Activity What should you research when investigating successes?
Among various other elements, one of the most important thing to research
would be positive feedback. Another important consideration would be
checking the validity of the procedures. Moving forward, the reward of the
people need to be essentially considered. Also other things to be considered are
the procedures, the negative feedback received if any and the exact complaint
areas. The exact issues of the stakeholders need to be essentially considered.
Enhance College of Technology I RTO
41531

P a g e | 26
What should you research when investigating areas for improvement?
Some of the important things are the procedures, the negative feedback
received if any and the exact complaint areas. The exact issues of the
stakeholders need to be essentially considered. The people that are
complaining and the specific relation they have with the organization needs to
be explored. The available resources and the resource utilization data also need
to be checked
Activity 4C
Estimated Time 15 Minutes
Objective Monitor records to identify trends that may require remedial action and use
to promote continuous improvement of performance and modify policy and
Enhance College of Technology I RTO
41531

P a g e | 27
or procedures as required to ensure improvements are made.
Activity What is a trend? Give an example.
In the context of assessing sustainability a trend is a general tendency or
pattern that is observed in the data available. As an example it can be said that
people may be rewarded for certain processes like recycling. This would signify
that recycling is being effectively practiced. There can also be negative trends
that can be seen through the disciplinary actions against some of the
employees.
You have found a problem with a procedure. How could you find a solution?
The problem that has been found with the procedure can be fixed through a
number of solutions. There can be various processes that can be implemented.
An example can be given of an issue where people are not shutting down their
computer systems after work completion. In this case a software called EMO
can be used to automatically turn off the systems. Other important functions
that can be taken are altering the processes to improve the clarity. Also
checking can be implemented to understand whether the staffs are able to
understand procedures. The capabilities of the staffs can also be checked. This
will provide an idea of the competencies that are present among the staff
members.
Enhance College of Technology I RTO
41531

P a g e | 28
Skills and Knowledge Activity
Estimated Time 120 Minutes
Objective To provide you with an opportunity to demonstrate your knowledge of the
foundation skills, knowledge evidence and performance evidence.
Activity Complete the following individually and attach your completed work to your
workbook.
The answers to the following questions will enable you to demonstrate your
knowledge of:
➢ Reading
➢ Writing
➢ Oral Communication
➢ Numeracy
➢ Navigate the world of work
➢ Interact with others
➢ Get the work done
➢ The environmental or sustainability legislation, regulations and codes of
practice applicable to the organisation identify internal and external
sources of information and explain how they can be used to plan and
develop the organisation’s sustainability policy
➢ Policy development processes and practices
➢ Organisational systems and procedures that relate to sustainability
➢ Typical barriers to implementing policies and procedures in an
organisation and possible strategies to address them.
Answer each question in as much detail as possible, considering your
organisational requirements for each one.
1. Research two of the following and write a synopsis of useful
information you found from each document:
Enhance College of Technology I RTO
41531

P a g e | 29
➢ Ecological foot printing
➢ Energy Efficiency Opportunities Bill 2005
➢ Global Reporting Initiative
➢ Green office program
➢ Green purchasing
➢ Greenhouse challenge plus (Australian government initiative)
➢ ISO 14001:1996 environmental management systems life cycle
analyses
➢ Life cycle analyses
➢ Product stewardship
➢ Supply chain management
➢ Sustainability covenants/compacts ➢ Triple bottom line reporting.
2. Create a five to ten minute presentation to communicate your
research with stakeholders. How can it help you to create your policy?
Show how you will implement and review it. You should also consider
stakeholder’s different opinions and positions when tailoring your
presentation.
Ensure you prepare for questions from the audience.
1)
a. Ecological foot printing
Ecological foot printing is one of the simplest ways to understand the
impact of the human activities that can be measured in terms of
required land or water resources that are needed for goods production.
Ecological foot printing is an essential measurement activity. It also
helps to find the waste that is generated due to the production
processes for the goods. The tool can thus be utilized for finding the
sustainability information, required sustainability practices and the
optimal utilization of resources. It actually provides a clear information
in regards to the available resources of a country and the actual
consumption of resources in the given country. Likewise, the ecological
foot print of the entire world can be known. The average of ecological
footprint of the world as measured in 2014 was per person 2.8 global
hectares. The competition for resources are used to measure the
footprint of a given area.
b. Green Office Program
Green office refers to the measurement of the environmental impact of
the offices. The green office program helps to understand how the
carbon footprints of offices can be effectively reduced. The program
focuses on many important aspects to help in the effective evaluation of
the offices. Firstly, a sustainability team needs to be set. Secondly,
monthly green challenges need to be provided to the workers. Thirdly,
energy efficiency of the offices should be improved by stopping
unnecessary wastage of electricity. Fourthly, renewable energy needs to
Enhance College of Technology I RTO
41531

P a g e | 30
be used. Fifthly, the program focuses on going paperless.
Major Activity
Estimated Time 1 Hour
Objective To provide you with an opportunity to demonstrate your knowledge of the
entire unit.
Activity This is a major activity – your instructor will let you know whether you will
complete it during class or in your own time.
Completed answers should be attached to the workbook.
You must individually, answer the following questions in full to show your
competency of each element:
1. Develop workplace sustainability policy
2. Communicate workplace sustainability policy
3. Implement workplace sustainability policy
4. Review workplace sustainability policy implementation
1. Decide on and describe your approach to sustainability.
2. How do you hope to minimise resource use in your organisation? Give
some examples of the strategies you intend to use.
3. Thinking of sustainability as a business opportunity means thinking about
its advantages for the business. What are some advantages?
4. Develop a workplace procedure to put a part of your policy into action.
Choose an appropriate method and explain your choice of method in your
answer.
5. Choose a procedure to audit and create an audit checklist for monitoring
continuous improvement regarding your chosen procedure.
6. Choose one barrier that you might have to overcome when implementing
policies and procedures. Explain how you could overcome this barrier.
1. The approach towards sustainability would be to create a better workplace
environment. Moreover, the specific aspects that need to be focused as per the
sustainability requirements are economic, environmental and social
sustainability. The approach will be to improve the sustainable performance of
the organization by establishing better relationships with all the important
Enhance College of Technology I RTO
41531

P a g e | 31
stakeholders.
2. The strategies for minimization of resources have to be formed in accordance
with the desired outcomes.
 Planning the usage of resources
 Reducing the wastage generated by the office by using recycling
techniques
 Implementing reward systems for maintaining sustainability
 Applying sustainable performance improvement techniques
 Usage of cleaner energy sources
 Implementing sustainability feedback mechanisms
3. Some of the advantages of sustainability value for the business are
 Long term effective usage of the resources
 Better CSR means better public reach
 Better cooperation between the business and the government agencies
 Cost savings due to the energy saving initiatives
 Increase in brand reputation and building of strong brand image
4. An important factor is the development of sustainable workplace practice. An
appropriate method would be feedback and reward system. Through this
method the people that have been involved in the processes towards improving
sustainability will be rewarded. Additionally, the people that would not be
working in accordance with the sustainability policy would be provided
feedback.
5. There can be created an audit procedure for the sustainability functions some
of the checklist items are
 Recycled items
 Energy saved
 Resource usage
 Wastage increase/reduction
 Number of defaulters
 Complaints
 Feedbacks given
Communication form:-
Reported to:
Actions:
Completion Date:
Outcome:
Date of making record:
Enhance College of Technology I RTO
41531

P a g e | 32
Authorizer:
6. The lack of motivation is a significant barrier for implementing the
sustainability plan. This is because many of the employees might consider the
policies to be extra work on top of their normal work function. An important
way to tackle the challenge would be producing a new remuneration and
incentive system through which more scope for incentives would be given to
employees that maintain high standards of sustainable practices. This is added
to the rewards that would also be provided to top sustainability performers at
the same time.
Enhance College of Technology I RTO
41531