Project Plan: Building of Twin Monuments in Coastal Town of Portmouthempton

This project plan outlines the building of twin monuments in the coastal town of Portmouthempton, including aims, objectives, success criteria, scope, assumptions, constraints, implementation and project schedule, work breakdown structure, and stakeholder analysis.

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Project Plan: Building of twin monuments in coastal town of Portmouthempton
Name of the Student:
Name of the University:

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Table of Contents
Introduction......................................................................................................................................3
1.0 Background of the project.........................................................................................................3
2.0 Project Aim and objectives........................................................................................................3
3.0 Success criteria of the project....................................................................................................4
4.0 Project scope, assumptions and constraints...............................................................................4
4.1 Project Scope.........................................................................................................................4
4.2 Assumptions and constraints.................................................................................................4
5.0 Implementation and project schedule of the project..................................................................5
5.1 Gantt chart.............................................................................................................................5
5.2 Project Milestones.................................................................................................................7
5.3 Project Deliverables...............................................................................................................8
5.4 Work breakdown structure....................................................................................................8
6.0 Stakeholder Analysis...............................................................................................................11
7.0 Communication Management Plan..........................................................................................13
8.0 Risk management plan.............................................................................................................14
9.0 Project cost...............................................................................................................................15
References......................................................................................................................................19

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Introduction
The project plan consists of project aims and objectives with some success criteria for the
project. The scope of project, its assumptions and also constraints are identified with proper
scheduling of the plan. The project stakeholders are identified those are involved in the project
work with a communication plan to interact with each other. Risks are identified on time before
it affects the project completion time and causes delay into finishing of the project. Cost is
estimated by providing justification on cost with its control.
1.0 Background of the project
The project plan is based on building of monuments in coastal town of Portmouthempton
to celebrate the success of their town. Twin monuments are built on either side of the main road
in the town. The council of the town is concerned about the completion of the project on time
and within estimated budget. The council estimated the budget as £ 10,000,000 and the total time
to finish the building work of twin monument is within two years.
2.0 Project Aim and objectives
The project aim is to plan and design of twin monuments for the success of coastal town
of Portmouthempton with representing of complex architectural challenges. It needs of civil
engineering along with coordination of labor. The purpose behind building of the monuments is
to bring the monuments as well as local heritage into heart of the community. The coastal town
of Portmouthempton helps the community to embrace the heritage and medieval the town wall.
The main aim is to build the monument for serving the focal point for the heritage, educational as
well as recreational activities to encourage the population of the town.
The objectives of this project plan are:
 To build of twin monuments in coastal town of Portmouthempton to celebrate the
success of their town.
 To involve into conservation as well as interpretation of the heritage sites into the
local area

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 To collaborate into the building plan as community and participate into the
development of community
 To complete the building work of the monuments within 2 years in addition to a
budget of £ 10,000,000
 To serve of historical and educational understanding among the community of the
locality
 To select of the project team members based on the experience to work into the
construction plan
3.0 Success criteria of the project
The success criteria of the project plan are that the entire project plan is discussed with all
the departments so that each and every one should provide their feedback on them. Before
building of the monuments, the quality of soil is being checked. All the raw materials for the
building work are to be procured properly with better quality. The raw material should be of best
quality along with the ordered should be delivered on time. A report is being made based on
length as well as breadth of the pillar of the monuments. The leveling of the monuments and the
side road of the twin monuments should be same as estimated by the civil department. From all
the departmental heads such as civil, mechanical, financial, electrical and procurement, the data
reports are gathered to become familiar with the project status. The project plan should finish
within estimated time and budget so that there should be no possibility of project delay.
4.0 Project scope, assumptions and constraints
4.1 Project Scope
The scope of this project work is to include of work surface cleaning, preparation as well
as painting of the twin monuments which is built on either side of the main road in the town. The
building of the monuments are based on providing historical education to people of the coastal
town of Portmouthempton in order to celebrate their town’s success.
4.2 Assumptions and constraints
Following are the project assumptions:

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1. It is assumed that the project resources are manpower as well as materials. It is also
assumed that the human resources work for 40 hours per week on day shift. All the
materials required to complete the project is available.
2. The estimated project budget should meet with the actual cost of the project plan. It is
assumed that the total cost will not increase on daily basis. There are no such changes
into personnel cost, material cost and resource cost.
Following are the project constraints:
Design constraints: It includes of technology availability, design materials, specific
requirement of performance, site form and restrictions of planning in addition to building
regulations. When the design of the project work will not meet with the building plan, then it
becomes a constraint for the project plan.
Technical constraints: It consists of processes to complete the construction activities
such as building methods and construction standards. At the time of construction foundation, site
is leveled before excavation is taken place. Other constraints are tolerances related to
construction, available storage, site access routes and others.
Time constraints: It includes of project schedule and milestones. There should be proper
start of the project plan along with on time completion within scheduled date.
Economic constraints: It is related to the project budget along with resource allocation.
When the cost of the project plan becomes over budgeted, then it provides a negative impact on
the project success along with its quality.
5.0 Implementation and project schedule of the project
5.1 Gantt chart
The project is based on building of monuments in coastal town of Portmouthempton with
total duration of 523 days. The estimated start data is Tue 12/5/17 and end date is Thu 12/5/19.
Initiation phase takes of 227 days starts from Tue 12/5/17 to Wed 10/17/18. Planning phase takes
of total duration of 88 days starts from Thu 10/18/18 and ends in Mon 2/18/19. Execution phase
starts from Tue 2/19/19 to Wed 10/30/19 with total duration of 182 days. The final project phase

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is closure phase with total duration of 26 days, from Thu 10/31/19 to Thu 12/5/19. Under the
initiation phase, there is development of project plan with duration of 74 days (from Tue 12/5/17
to Fri 3/16/18), Document review from 100 days (Mon 3/19/18-Fri 8/3/18), Bids and contracts
with duration of 53 days starts from Mon 8/6/18 to Wed 10/17/18. There are no sub-activities
under the planning phase. The execution phase has sub-activities of site work of 19 days (Tue
2/19/19- Fri 3/15/19), Foundation with 79 days (Mon 3/18/19- Thu 7/4/19), Electrical work of 47
days (from Fri 7/5/19 to Mon 9/9/19), Procurement is total duration of 27 days from Tue 9/24/19
to Wed 10/30/19. Finally, the closure phase has no such sub-activities.

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Figure 1: Gantt chart
(Source: Created by author)
5.2 Project Milestones
Following are the project milestone activities with its expected start date as:
 Milestone 1: Completion of initiation phase: 10/17/18
 Milestone 2: Completion of planning phase: 2/18/19
 Milestone 3: Completion of execution phase: 10/30/19
 Milestone 4: Completion of closure phase: 12/5/19

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5.3 Project Deliverables
The list of project deliverables is:
I. Construction report of the twin monuments
II. Project proposal
III. Design drawings, documents
IV. Site investigation report
V. Technical report
VI. Strategic and progress status report
VII. Marketing study
VIII. Product prototype
IX. Improved in response procedures
X. Usability report
5.4 Work breakdown structure
The work packages for the project activities are shown as:
1. Initiation phase: It is the main activity and under this activity, the sub-activities are:
1.1 Development of project plan
1.1.1 Perform of the feasibility study
1.1.2 Appoint of the project team
1.1.3 Contracts
1.1.4 Agreement of supply construction
1.1.5 Supply contract plans
1.1.6 Secure the financing
1.2 Document review
1.2.1 Review of finalize plans
1.2.2 Review of finalize plans

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1.2.3 Printing of construction drawings
1.2.4 Approve the plan
1.2.5 Architectural planning of the monuments
1.3 Bids and contracts
1.3.1 Making the copies of project plan
1.3.2 Distribution of project plan
1.3.3 Receive the bids
2. Planning phase: It is the main activity and under this activity, the sub-activities are:
2.1 Create of project plan
2.2 Create of resource plan
2.3 Financial plan
2.4 Risk plan
2.5 Communication plan
3. Execution phase: It is the main activity and under this activity, the sub-activities are:
3.1 Site work
3.2 Foundation
3.2.1 Layout footings
3.2.2 Inspection of the footings
3.2.3 Location survey
3.2.4 Layout and measure
3.3 Electrical work
3.3.1 Set the electrical boxes

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3.3.2 Installation of electrical panel
3.4 Mechanical work
3.5 Procurement
3.5.1 Identify the supplier vendor
3.5.2 Supply of the raw materials
4. Closure phase: It is the main activity and under this activity, the sub-activities are:
4.1 Perform of project closure
4.2 Perform of stakeholder sign off
4.3 Final review of the project plan
4.4 Submission of project report
Building of monuments in
coastal town of
Portmouthempton
Initiation phase
Development of project
plan
Perform of the
feasibility study
Appoint of the
project team
Contracts
Agreement of supply
construction
Supply contract
plans
Secure the financing
Document review
Review of finalize
plans
Review the project
specifications
Printing of
construction
drawings
Approve the plan
Architectural
planning of the
monuments
Bids and contracts
Making the copies of
project plan
Distribution of
project plan
Receive the bids
Milestone 1:
Completion of
initiation phase
Planning phase
Create of project
plan
Create of resource
plan
Financial plan
Risk plan
Communication plan
Milestone 2:
Completion of
planning phase
Execution phase
Site work
Clear the road side
Foundation
Layout footings
Inspection of the
footings
Location survey
Layout and measure
Electrical work
Set the electrical
boxes
Installation of
electrical panel
Mechanical work Procurement
Identify the supplier
vendor
Supply of the raw
materials
Milestone 3:
Completion of
execution phase
Closure phase
Perform of project
closure
Perform of
stakeholder sign off
Final review of the
project plan
Submission of
project report
Milestone 4:
Completion of
closure phase
Figure 2: Work breakdown structure
(Source: Created by author)

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6.0 Stakeholder Analysis
The following are the stakeholders and its respective responsibilities are:
Project Manager:
 Plan the entire project
 Control the project schedule and cost (Coronel & Morris, 2016).
 Deliver the project on time and run it on daily basis
 Design and apply of project management standards in the construction project work
(Andersen, 2014).
 Manage the production of the deliverables
 Manage the project risks includes of contingency plans
Project Sponsor:
 To collect of fund for the project plan (Maier & Branzei, 2014).
 To estimate the entire project cost
 Gather support for the project plan (Abdel Azeem, Hosny & Ibrahim, 2014).
 Providing of project work statement
 Providing of information regards to initial project scope (Galliers & Leidner, 2014).
Civil Engineer:
 Preparing a blue print of the structure of twin monuments
 Estimating the raw material required to build the monument
 Design and plan the entire build up project (Burke, 2013).
 Perform technical and feasibility study includes of site investigation
 Resolve of design along with development issues

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Mechanical Engineer:
 Confirm the capabilities of product by perform of feasibility study
 Prepare of product report (Goetsch & Davis, 2014).
 Maintain of system in addition to product database (Davis, 2014).
 Assure of quality of product by design of testing methods
 Development of manufacturing processes by making modifications into equipments for
fabrication
 Development of mechanical products by study of customer’s requirements (Eric
Kirkland, 2014).
Financial Manager:
 Oversee of the cash flow as well as financial resources of the project
 Plan and direct the activities of project workers
 Prepare of reports as required by the regulations and construction policies (Kerzner,
2013).
 Involve into capital budgeting and financing of the project plan
 Determine the sources of the project funds and investment into the funds
 Allocation of the funds into the project plan (Stark, 2015).
 Understanding of the capital markets (Maier & Branzei, 2014).
Electrical Engineer:
 Evaluate of the electrical system, components as well as applications by designing of the
electrical materials
 Development of the electrical products by study on customer’s requirements (Randolph,
2014).

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 Maintenance of product database by entering of the data
 Testing of prototype of device and electrical circuits (Nanda, 2016).
 Perform calculation to set of installation standards
Procurement Engineer:
 Oversee with purchasing of the technical services for building operations (Braglia &
Frosolini, 2014).
 Detailed knowledge on equipments, materials and suppliers (Hubicki, 2014).
 Evaluate of the suppliers and maintain of the inventory of the suppliers
 Negotiate the prices in addition to award contracts (Goetsch & Davis, 2014).
 Manage the performance of supplier based n quality, delivery and cost
 Review the selected suppliers
7.0 Communication Management Plan
Kick off the project meeting: The objective of the meeting is introduction of the project
team members with each other with review of project objectives by face-to-face
communicational channel. The frequency is at start of the project plan (Davis, 2014). The
audiences involved into the communication type are project sponsor, and other stakeholders. The
owner is Project Manager.
Monthly project status meeting: The objective is report on status of the project plan and
the channel is face to face, presentation and conference call with frequency of monthly. The
audiences are all the project stakeholders and owner is project manager (Coronel & Morris,
2016).
Project status reports: The objective is discussing the status with the team members and
estimates the total percentage of work completed by face to face, presentation and email. The
frequency is weekly (Abdel Azeem, et al., 2014). Project Sponsor, Project Team is the audiences
and the project manager is the owner.

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Civil incident report: The objective is discusses all the civil work in the plan such as
design and layout of the monuments with design of blueprint through email. Immediate after the
civil work is the frequency. All the project stakeholders are the audiences and project manager is
the owner.
Budget and schedule details report: The objective is to discuss the estimated budget
and scheduled time to complete the plan within time to prevent any form of project delay;
Spreadsheets and Gantt chart are the communication channel (Braglia & Frosolini, 2014). The
frequency is Bi-weekly and the audiences are all the project stakeholders. The project owner is
project manager.
8.0 Risk management plan
Following are the types of risks into the project plan:
1. There is lack of support from higher authority to build the twin monuments. The owner of
the risk is project manager. The cause is delay into the project. The risk effect is due to
project supervision, there is raise of project cost. Its probability is moderate and impact is
minor. Therefore, the risk level is medium. The risk response strategy is proper project
plan is delivered to higher authority to convince them to support the building work.
2. There is delay to take permission to build the monuments. The owner of the risk is
project manager. The cause is delay into the design work. There is a disturbed designing
process (Hubicki, 2014). Its probability is moderate and impact is moderate. Therefore,
the risk level is medium. The risk response strategy is weekly meetings are conducted
with the project board to take permission from the local government.
3. Staffs do not have knowledge to design the monuments. The owner of the risk is project
manager. The cause is that some of the staffs do not have proper knowledge into
construction work (Kendrick, 2015). There is delay into the designing work. Its
probability is moderate and impact is minor. Therefore, the risk level is medium. The risk
response strategy is training should be provided to staffs on construction work.
4. Fault into the estimation of raw materials is the risk. The owner of the risk is civil
engineer. There is fault into the estimation to total material required to construct a twin

15PROJECT ENVIRONMENT AND PLANNING
monument on the roadside (Coronel & Morris, 2016). Delay into the construction work is
the effect of the risk. Its probability is likely and impact is major, therefore the risk level
is high. The risk response strategy is proper project planning is required to estimate the
total raw materials required to construct the monument (Pritchard & PMP, 2014).
5. Fault into design of architectural structure is other project risk. The owner of the risk is
civil engineer. Due to lack of knowledge, there is difficulty into design and architect the
monument (Nanda, 2016). Delay into the design of the monuments is the effect of the
risk. Its probability is moderate and impact is extreme, therefore the risk level is high.
The civil engineer should take suggestions from the architect to design the monuments as
per project requirements (Stark, 2015).
9.0 Project cost
The estimated cost of the project plan for building of monuments in coastal town of
Portmouthempton with total duration of 523 days is £10,000,000.00. The standard rate of the
resources is estimated as: Project manager: £1,500.00/hr, Project sponsor: £1,400.00/hr, Civil
Engineer: £1,200.00/hr, Mechanical Engineer: £900.00/hr, Financial Manager: £900.00/hr,
Electrical Engineer: £900.00/hr, Procurement Engineer: £1,000.00/hr and Labor: £1,000.00/hr.
Task Name Resource Names Cost
Building of monuments in coastal town of
Portmouthempton
£10,000,000.00
Initiation phase £4,234,800.00
Development of project plan £1,429,600.00
Perform of the feasibility study Project Manager £180,000.00
Appoint of the project team Project Manager £72,000.00
Contracts
Project Manager, Project
Sponsor
£232,000.00

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Agreement of supply construction
Procurement Engineer,
Project Manager
£280,000.00
Supply contract plans
Financial Manager,
Procurement Engineer,
Project Manager
£408,000.00
Secure the financing
Financial Manager, Project
Sponsor
£257,600.00
Document review £1,523,200.00
Review of finalize plans
Financial Manager, Project
Manager
£345,600.00
Review the project specifications Project Manager £312,000.00
Printing of construction drawings
Civil Engineer, Project
Manager
£345,600.00
Approve the plan
Project Manager, Project
Sponsor
£232,000.00
Architectural planning of the monuments Civil Engineer £288,000.00
Bids and contracts £1,282,000.00
Making the copies of project plan
Civil Engineer, Financial
Manager
£218,400.00
Distribution of project plan
Project Manager, Project
Sponsor, Civil Engineer
£610,000.00
Receive the bids
Project Manager, Civil
Engineer
£453,600.00

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Milestone 1: Completion of initiation phase £0.00
Planning phase £1,388,800.00
Create of project plan
Financial Manager, Project
Manager, Project Sponsor
£516,800.00
Create of resource plan Project Manager £168,000.00
Financial plan Financial Manager £108,000.00
Risk plan Project Manager £228,000.00
Communication plan Project Manager, Labor £368,000.00
Milestone 2: Completion of planning phase £0.00
Execution phase £3,777,200.00
Site work £304,000.00
Clear the road side Labor, Project Manager £304,000.00
Foundation £2,141,200.00
Layout footings
Civil Engineer, Mechanical
Engineer
£453,600.00
Inspection of the footings
Civil Engineer, Electrical
Engineer, Financial
Manager, Mechanical
Engineer, Procurement
Engineer, Project Manager
£1,274,800.00
Location survey
Electrical Engineer,
Financial Manager
£244,800.00
Layout and measure Civil Engineer, Electrical £168,000.00

18PROJECT ENVIRONMENT AND PLANNING
Engineer
Electrical work £588,000.00
Set the electrical boxes Electrical Engineer £151,200.00
Installation of electrical panel
Civil Engineer, Electrical
Engineer
£436,800.00
Mechanical work
Civil Engineer, Electrical
Engineer, Mechanical
Engineer
£240,000.00
Procurement £504,000.00
Identify the supplier vendor
Civil Engineer, Electrical
Engineer, Financial
Manager
£168,000.00
Supply of the raw materials
Civil Engineer, Electrical
Engineer
£336,000.00
Milestone 3: Completion of execution phase £0.00
Closure phase £599,200.00
Perform of project closure
Project Manager, Project
Sponsor
£208,800.00
Perform of stakeholder sign off
Project Manager, Project
Sponsor
£46,400.00
Final review of the project plan
Financial Manager, Project
Manager
£192,000.00
Submission of project report Financial Manager, Project £152,000.00

19PROJECT ENVIRONMENT AND PLANNING
Manager, Project Sponsor
Milestone 4: Completion of closure phase £0.00
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Management, 32(1), 18-29.
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Cengage Learning.
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Management Journal, 45(1), e3-e3.
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controlling. John Wiley & Sons.
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