The business continuity plan

Running head: BUSINESS CONTINUITY PLAN
Business Continuity Plan: Project Management
Name of the Student:
Name of the University:

1BUSINESS CONTINUITY PLAN
Assignment 1: Project
Task 1
The process of business continuity is defined as capabilities of an association or
enterprise used to deliver critical activities based on preliminary defined levels throughout
disruptive incidents. Business continuity framework defines a detail document that an
organization should follow and maintain throughout to earn effective commercial benefits
(Torabi, Giahi and Sahebjamnia 2016). As per the Chief Financial Officer to achieve support for
business continuity management framework from relevant personnel at first a management team
should be formed. After that business impact analysis should be conducted. Resources are to be
identified to analyze potential gaps, explore as well as implement recovery strategies. For
managing the framework continuously the results must be tested considering present
recommendations. It will help to bring potential improvement in organizational activities.
The large manufacturing firm itself will sponsor the project and improvement
responsibilities will all be taken up by the newly appointed Chief Financial Officer (CFO)
(Segovia 2017). The CFO has to conduct a feasibility analysis and measure whether the
execution will be successful enough or not.
The governance structure for the management framework will include project manager,
CFO, finance manager, operation manager, system developer, tester, coder, application
programmer and a business analyst. The responsibilities to be served are elaborated in the below
section:
Stakeholders Responbilities

2BUSINESS CONTINUITY PLAN
Finance manager Responsible for developing a feasibility report
Operation
manager
Responsibility is to check whether all the operations are running accurately
or not (Smith 2016)
System developer Responsibility is to develop an automated system for managing business
continuity
Business analyst Responsible for developing effective business strategies
In order to manage business continuity framework and gain endorsement for the needful
resources, project manager must establish proper communication among the stakeholders. The
project team should use open communication to share information among all the involved parties
(Iwao and Marinov 2018). This approach gives opportunities to all the involved parties to
express their creativity and ideas in front of others. This approach gives transparency and helps
to avoid intra-team conflict as well.
For managing the framework supporting work environment has to be created. It will help
to keep all the employees dedicated to the assigned responsibilities. The project manager must
support and motivate the team members (Vlachos 2018). The manufacturing unit needs to
genuinely recognize employee accomplishment and take care of individuals. The expected
benefit has to be clear to the stakeholders so that company can pursue effective commercial and
operational growth.

3BUSINESS CONTINUITY PLAN
In order to integrate the operations and manage their functionalities considering
preliminary objectives a SAP ERP management system will be designed and developed. It will
give reliability, integrity, scalability and security to the manufacturing company.
For managing the business continuity framework the governance body of nominated
large manufacturing company have to develop a scope document and share it to all other project
associates (Zeng and Zio 2017). The project cannot be implemented unless it is approved by the
project manager and company CEO. The project manager will approve the management
framework and pass it over to the CEO. As soon as the CEO will approve the project the
company will make needful capital or investment needed to design and develop the SAP ERP
system.
Task 2
Once the project plan will be developed all related activities should be monitored
continuously. For each milestone, timeline and budget has to be allocated. It is duty of the
project manager to conduct periodic meeting and share status report to all the stakeholders
(Alharthi and Khalifa 2019). After completion of 25%, 50% and 75% of the project three
different status reports must be developed. It would let the stakeholders understand whether the
project is running according to the preliminary planning or not. The milestones for monitoring
the project are elaborated in the below section:
Milestones Start date Finish
date
Milestone 1: Cross checking the project schedule, budget, resources
and business strategies developed at the early stage of design and
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