Business Event Management - Assignment

Business Event
Management

TABLE OF CONTENTS
INTRODUCTION...........................................................................................................................3
TASK 1 ...........................................................................................................................................3
1. Benefits of carrying out an identified event with agreed time scale........................................3
2. List of documents required for event and its importance........................................................4
3. Resources required for event and their benefits to the project.................................................5
4. Critical analysis of ways in which reviews and evaluations including methods and resources
are carried out..............................................................................................................................5
TASK 2............................................................................................................................................6
1. Ways of setting up project, completion date and allocation responsibilities...........................6
2. Leadership and effective time management skills...................................................................6
3. Significance of stakeholder analysis when formulating new strategy.....................................6
4. Corrective actions if necessary to keep the project on schedule..............................................7
TASK 3............................................................................................................................................7
1. Appropriate sized team with knowledge and ability required for project...............................7
2. Team building and conflict management skills.......................................................................8
3. Methods of coordination and communication as well as their appropriateness .....................8
4. Resource planning for achieving success................................................................................9
TASK 4............................................................................................................................................9
1. Records of communication......................................................................................................9
2. Use of information technology................................................................................................9
3. Producing information clearly, regularly and on time documenting.....................................10
CONCLUSION..............................................................................................................................10
REFERENCES..............................................................................................................................11
2

INTRODUCTION
Business event management is referred as the practice that incorporates business logic
into labeling, communicating and handling events. It is the procedure of compiling and assigning
varied events of business for resolution that is based upon event context. Business event
management requires cooperation between stakeholders and managers to complete the project
within time scale (Business Event Management (BEM), 2015). In the present report, business
event management has been discussed with respect to Acorns Children's Hospice Trust. The
study entails to plan an event. Further, it effectively administer an event. In addition to this, the
report includes organizing team work when managing an event. Lastly, it covers use of range of
business communication systems in managing the event.
TASK 1
1. Benefits of carrying out an identified event with agreed time scale
The time scale in order to carry out the event for children which are suffering from Ebola
in Africa is as such:
Business Activities
Week
1
Week
2
Week
3
Week
4
Week
5
Week
6
Week
7
Week
8
Week
9
Week
10
Wee
k 11
Setting of
Objectives
Analysis of market
Team Building
Creating Agenda
and Setting Date
Budget creation
Covering Cost
Public Relations
Catering/
Hospitality
Event
Regular Meeting
There is greater benefit in adopting the particular time scale for the event that is being
organized by Acorns Children's Hospice Trust. In the initial week, the planning of event and its
objectives are being determined. Further, the analysis of market will be carried in order to
3

determine the number of children which are suffering from such disease. The benefit of
determining the time scale and event directs the efforts of organization in similar direction.
Further, the flaws in each stage can be determined in an effective way. With the assistance of
this, organization can develop resources which are required to carry out the activities with
specified duration of time.
2. List of documents required for event and its importance
Documentation is essential for the purpose of carrying out an event in appropriate
manner. This needs to be planned with coordinators along with implementer under the guidance
of top management (Carrick, 2011). The role documenting event is crucial. This can be carried
out by recording, keeping as well as filling all the essential information. The list of documents
and records that are required to be kept are as follows:
1. Event plan
2. Planning regarding site
3. Stakeholder contacts
4. Applications for license
5. Emergency plan
6. Logo
7. Advertisement
It is essential for the event manager of Acorns Children's Hospice Trust to manage the
event appropriately. Initially, the legal requirements for setting up the plan needs to be complied
with by the organization. Further, proper measures for health and safety provision needs to be
taken (Carter, 2013). This is important for the manager before launching any event. Acorns
Children's Hospice Trust has to prepare all the documents regarding the activities that needs to
be carried out. Further, it is important to include the resources as well as time scale for the plan.
This is important for the purpose of carrying out the event in an appropriate way.
3. Resources required for event and their benefits to the project
In order to execute the event that is to feed the children, it is essential for Acorns
Children's Hospice Trust to plan the resources which are required to carry out these activities.
4