Project Management for Music Event: Plan, Network Diagram, Stakeholder Analysis, Risk Analysis, Quality Expectation

This report provides information related to the project of music event planned to be organised by TFL for staging one of the famous operettas of playwright William G. Gilbert and composer Arthur Sullivan. It includes project management plan, network diagram, stakeholder analysis, work breakdown structure, risk analysis, quality expectation and measures to control the project.

PROJECT MANAGEMENT

TABLE OF CONTENTS
INTRODUCTION...........................................................................................................................3
TASK 1............................................................................................................................................3
Project management plan.............................................................................................................3
TASK 2............................................................................................................................................4
Network diagram and Gantt chart................................................................................................4
TASK 3............................................................................................................................................6
Stakeholder analysis....................................................................................................................6
TASK 4-...........................................................................................................................................9
Work breakdown structure alongside with organisation structure for music event....................9
Risk analysis................................................................................................................................9
TASK 6..........................................................................................................................................11
Quality Expectation...................................................................................................................11
CONCLUSION..............................................................................................................................11
REFERENCES..............................................................................................................................13

INTRODUCTION
Project management is process of making use of specific knowledge, skills, tools and
techniques in order to delivered some value to people living in the society. Project manager
through undertaking step related to planning, organising, staffing, controlling and monitoring key
activities is able to effectively manage the project and yield maximum outcome. This is report
that contain information related to an project of music event planned to be organised by TFL for
staging one of the famous operettas of playwright William G. Gilbert and composer Arthur
Sullivan.”
TASK 1
Project management plan
Project management plan is formal document that contain detailed related to the project such
as the way it will be carried, what all the objective are of project and interested stakeholders. So,
it outlines scope, goals, budget, timeframe, deliverable and methodology that has been used to
complete the project in successful manner. Such as:
Objective: The objective of organising the event is celebrating the 40 th anniversary of G&S
society and to unveil TFL strategic direction in order to stage one of the famous playwriter
William G Gilbert (Tereso and et.al., 2019).
Deliverable: Through the project it is planned to delivered a music event to the client for
celebrating 40 th anniversary of G&S society.
Methodology: It is set of principle and practices that are used by the project manager to
effectively organised the project and delivered event project. Agile, prince and waterfall are three
main methodology that could be used to manage the project successfully. Likewise, waterfall
methodology is a project management approach in which linear progress is being made i.,e from
beginning to the end of the project. In this methodology, firstly each phase needs to be completed
before the next phase begins. Prince 2 is another project methodology that is widely accept
across worldwide and by different organisation and it is flexible that allow changes regardless of
size and scale of project (Müller, Drouin and Sankaran, 2019). While, agile methodology is
used in project management that break project into several phases like planning, execution and
closure. Furthermore, it allows easily to team to adapt to new situation or circumstances for

achievement of set project objectives. So, Agile methodology has been selected for the project of
organising event as in its team can make significant improvement at release of each stage.
TASK 2
Network diagram and Gantt chart
Network diagram is graphical representation related to the activities associated with the
project, timeframe that will be included in order to complete the project successfully.
Furthermore, they help in effectively understanding the manner in which each and every activity
are related to each other’s and contributed in completion of project as desired.

Critical path= 1+2+4+5+9+10+21+22
= 1 days+ 14 days+7 days+7 days+2 days+84 days+1 day+ 10 days
= 126 days will be the shortest duration that will be required in order to organised the event
successfully.
TASK 3
Stakeholder analysis
Stakeholders are individuals that are interested in the particular project or are being
affected by it so they must have power to take decision for successful completion of the project.

In context of music event organised by TFL for staging famous play writer William G Gilbert
and Composer Arthur Sullivan”, the internal stakeholder and external stakeholders, their power,
the way they are being affected and communication strategy used to share information to them
are explained in detailed as follows:
Stakeholder Internal /
External
Amount of
Power/Interest
The stakeholder
has
How would the
stakeholder
affect the
project or be
affected by the
project
Communication
Strategy
Audience External
Stakeholders
The Audience
that are coming
to attend the
event have
medium interest
in the event as
they are coming
to have fun and
enjoyment
(Larsson and
Larsson, 2020).
The project will
affect them as
they will able to
have
entertainment.
In order to make
people aware
about the
organise of
event, social
media platform
will be used.
Government External
Stakeholders
In order to
organised the
event, permission
from the
government has
been to be taken.
They have
interest because
it is being
organised in
It will lead in
inviting many
people so
government need
to be informed.
E-mail will be
send to
government for
taking
permission of
organising the
event.

society.
Investors External
Stakeholders
The TFL are the
investors of the
project that have
high power to
take decision
related to project.
They are being
affected because
they are the one
who have
invested their
capital in
organising the
event (Aanbari
and Kwak,
2018,).
For investors also
email will be
used to share
information.
Project
manager
Internal
stakeholders
This is person
solely
responsible for
managing the
overall project of
the event. So
have high power.
It is affected
because it only
person that is
taking care or
overall
management of
the project.
Face- to- face
meeting as well
as email will be
used to share
information.
Team member Internal
stakeholders
They have low
power as they
only have to
follow order
provided by the
project manager.
Team member
are being
affected as they
are paid for
taking steps in
the project.
Both E-mail and
face to face
meeting will be
method used to
communicate
with team
member.
Suppliers Internal
stakeholders
They have
medium power
as they supply
resources that are
required to
complete the
They are affect
because of
project as event
will lead in
generating
income from
E-mail used to
communicate.

project. them.
STAKEHOLDER MATRIX
Power
High
Audience
Project manager
Investors
Low Team member
Suppliers
Government
Low High
Interest

TASK 4-
Work breakdown structure alongside with organisation structure for music event
TASK 5
Risk analysis
Risk
Description of the
risk
Negative / Positive
Probability / Impact Strategy to deal with
the risk

Financial risk In the project of
event, there is high
financial risk is
involved as lot of
money need to be
invested in order to
organised the event
successfully.
The chance of
happening financial
risk is high.
In order to deal with
financial risk,
necessary efforts will
be made to make best
use of expense and
making event
successful.
External environment
risk
There are several
changes in external
environment such as
taste and preferences,
government policy
and technology
(Sanchez and Terlizzi,
2017).
The chance of
occurrence of external
environmental risk is
high.
It can be avoided by
the project manager
through monitoring
external environment.
Technology risk There may be chance
that there is
upgradation in the
technology that can be
used in completing
the project.
Chance of technology
is low.
Project manager
through making use of
new and innovative
technology can reduce
the risk.
Communication risk It is large project,
involves many
numbers of team
member so
communication risk
may arise.
The impact of
communication risk is
high as it will results
in creating confusion
and conflict.
Furthermore, barrier
in effective
completion of project.
To ensure smooth
flow of information
between the team
members.
Performance risk The project may not Performance risk is The strategy that will

be performed as per
desired.
also low be used to eliminate
performance risk is
ensuring that all task
are completed as
desired on continous
basis.
TASK 6
Quality Expectation
The quality that is accepted from the project is that event should have enough space so
that audience can easily sit and enjoy the show. It should also be organized as per set time,
according to the set theme, well-equipped with resources so that the guest coming or attending
the function does not have to face any type of issue or problem. Stage should be wide so that the
famous playwright William G Gilbert and Composer Arthur Sullivan can be part of the event and
enjoy the same (Abyad, 2018).
Acceptance Criteria
The acceptance criteria is that the event should be well-organized and managed by the
project manager thus no issue or any type of problem has to be faced by the guest. Chair, table,
stage, water and other necessary arrangement need to be present in the event as it is celebration
of 40 th anniversary of G&S society.
Quality Specification
The quality of project should be of high standard as the music event will be held at wide
scale with inviting famous playwright G. Gilbert and composer Arthur Sullivan. Therefore, the
event should be of standard quality in terms of food and beverage offer, key activities,
welcoming of guest and many more.
Measures to Control the Project
In order to control and effectively manage the project, the manager has make use of
information technology as through it the manager have all relevant information related to the
progress made by the project (McClory, Read and Labib, 2017). Thereby, on the basis of
information accumulated, necessary decision is being undertaken to remove error or mistakes
and effectively complete the project in successful manner.

CONCLUSION
From the above report it can be concluded that the project manager through effectively
planning key activities, arranging resources, controlling and coordinating activities is able to
successfully plan the event. At last, it can be stated that there are various risk associated with
business that has been overcome through planning effectively strategies to cope up with them in
effective manner.

REFERENCES
Books and journals
Aanbari, F. T. and Kwak, Y. H., 2018, June. Impact on project management of allied disciplines.
Project Management Institute.
Abyad, A., 2018. Project management, motivation theories and process management. Middle
East Journal of Business, 13(4). pp.18-22.
Larsson, J. and Larsson, L., 2020. Integration, application and importance of collaboration in
sustainable project management. Sustainability, 12(2). p.585.
McClory, S., Read, M. and Labib, A., 2017. Conceptualising the lessons-learned process in
project management: Towards a triple-loop learning framework. International Journal
of Project Management, 35(7). pp.1322-1335.
Müller, R., Drouin, N. and Sankaran, S., 2019. Modeling organizational project
management. Project Management Journal, 50(4). pp.499-513.
Sanchez, O. P. and Terlizzi, M. A., 2017. Cost and time project management success factors for
information systems development projects. International Journal of Project
Management, 35(8), pp.1608-1626.
Tereso, A and et.al., 2019. Project management practices in private organizations. Project
Management Journal, 50(1). pp.6-22.