Information Technology System in Business

The assignment focuses on the importance of information technology systems in modern businesses. It explains how different IT systems, such as marketing functions, production functions, and knowledge management systems, contribute to achieving organizational objectives. The study also highlights the benefits of using IT systems, including time-saving, decision-making support, and effective communication. Additionally, it discusses data processing and storage systems, including customer relationship management and data security measures.

BUSINESS INFORMATION
TECHNOLOGY SYSTEMS

Table of Contents
INTRODUCTION...........................................................................................................................1
TASK 1............................................................................................................................................1
1.1 Use of IT system with different functions of an organisation..............................................1
1.2 IT system contribution to achievement of objectives in Google..........................................2
TASK 2............................................................................................................................................3
2.1 Different ways through which IT system can store and process data for knowledge
management, customer relationship management etc.................................................................3
TASK 3............................................................................................................................................5
3.1 IT system can be used to support value added change for improving business operations,
performance and sustainability...................................................................................................5
TASK 4............................................................................................................................................6
4.1 Recommend practical IT solutions for different organisational scenario to cover a range of
business problem experienced at workplace...............................................................................6
CONCLUSION................................................................................................................................7
REFERENCES................................................................................................................................8

INTRODUCTION
Business information technology system is related to implementing information
technologies in the company to increase the productivity and profitability for the firm. This
study will include Google to perform following task of this study. Google is operating its
various activities in all over the regions. It has number of employees more than 85000. It
provides various products and services such as google flights, google custom search , google
hotel finder and security tool such as Recaptcha etc. This study will include the use of IT system
with different functions of the organisation. Furthermore, it will include It systems contribution
to achievement of objectives of the firm. It will also provide different ways through which IT
system can process and store data. Furthermore, it will include IT system uses for supporting
value- added change for improving business operation, performance and sustainability.
TASK 1
1.1 Use of IT system with different functions of an organisation
Information technology system is related use of different software and system for
improving productivity of the organisation. Information technology is related to use of different
technologies for improving its manufacturing process etc. Information technology system is used
in organisation to perform various task of the organisation (Cooke and Huggins, 2018).
Organisation uses IT system to performs various functions such as marketing , accounting ,
research and development and production function.
Marketing function of google include marketing of its various products and services by
use of different promotional tools such advertising in newspaper, magazines etc. Google uses
information technology system for its marketing function through which it promotes its products
and services to sell it in the market. Information system assist Google in various decision-
making regarding various tools or marketing mix such as product, price, place and promotion.
Organisation uses It system in order to identify information relating to customers. IT system
assist marketing function bringing innovative ideas for promotion and product development.
Accounting function of the organisation uses information technology system to store and
record different financial transactions (Howell, van Beers and Doorn, 2018). IT system assist in
increasing the operational efficiency of the Google by providing them with accounting
information system which assist firm in collecting, storing, managing and processing financial
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data in order to be used by managers, business analyst etc. IT system assist in saving time by
recording the data automatically.
Production function of organisation uses It system in order to increase the productivity of
the organisation by providing customers with high quality products to increase the profitability
of the firm. Production department of the organisation uses this function for reducing the cost of
production by implementing various information technology systems. Google uses information
technology system for managing its inventory by implementing inventory management system in
the firm that will assist the company in reducing inventory misplacement and fraud by proper
tracking the inventory through the use of information management system. Organisation also
uses cloud computing for performing its various functions . Cloud computing helps the
organisation in increasing its capacity to store data.
1.2 IT system contribution to achievement of objectives in Google
Information technology contribute to the achievement of the objectives of the google.
Organisation by using IT system can maximise its profitability. Information technology provide
organisation with various benefits such as :
Communication system : Management of the organisation require various sources of gathering
and distribution of information which involves lot of time. Google by implementing information
system such as communication system managers will be able to communicate various
information by making the communication process more efficient. Managers can store the data
and provide it to the employees whenever required (Santoro and et.al, 2018). This system assist
in improving communication between different department which leads to improve the
efficiency of the employees and the objectives of the organisation are achieved effectively and
efficiently.
Operation management: Information technology system assist in improving various
operation performed by the Google. This system assist in identifying various informations
relating to competitors which helps in improving the efficiency of the firm by providing its
customers with better services and products (Long, 2018). Google by implementing operation
management system can increase its efficiency level and productivity which will assist the firm
in achieving its objectives, Sales data provided by system assist in identifying products
purchased by customers and can improve their product according to their demand to increase its
profitability.
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Decision-making : Information technology contribute to the achievement of
organisation objectives by providing assistance to firm in making better decisions. Decision-
making is the important factor of any organisation. Google by using information technology
system can make effective decisions to improve the productivity and profitability of the
organisation. It system provide accurate information through which google can make the best
decision to improve its efficiency level. IT system assist in identifying sales, cost and profits
efficiently which stupor in choosing the best alternative that will give the most beneficial result.
Record – keeping : Information technology system contribute in achieving the goals of
Google by providing the organisation with various records of financial and non financial
activities in order to use that information for preparing various cost estimates and forecast for
achieving the future goals of the firm. Information technology system assist in automatically
recording and storing the records to use the data in future to identify various problems which
affect the profitability of the firm to reduce the problems to achieve goals of the Google.
Information technology system make its contribution in achievement of organisational
objectives by providing the organisation with various systems and software that will improve its
efficiency level and increase the productivity of the firm to achieve its targeted goals.
TASK 2
2.1 Different ways through which IT system can store and process data for knowledge
management, customer relationship management etc.
Knowledge management : Knowledge management is related to a systematic approach
implemented by the organisation for creating, sharing, using and managing the knowledge and
information of enterprise. Information technology assist in storing and processing of by the use
of various systems and software. Information technology system are used by organisation for
transferring information and uses technologies such as video conferencing for transmission of
tacit knowledge. Information technology systems used for knowledge management include
decision support system, database management system etc. Information technology system are
used to store and process data for knowledge management in order to improve business
efficiency.
Customer relationship management : Customer relationship management is a tool for
collecting and managing the information regarding organisation existing and potential customers.
Information technology system assist in making a strong relationship with customers by use of
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customer relationship management system. Databases in customer relationship management
assist inn collecting information through the use of internet about their customers to improve
organisation product quality to achieve organisational objectives. Information technologyb
provide different ways to CRM in storing and processing data such as E- CRM. Is a software
provided by IT system through which organisation can improve its customer service and can
identify their demands to provide them better quality services. Technology system assist in
collecting customer information , disseminating, using and integrating it with the organisation.
Data management : Data management is related to store and protecting the data to
ensure reliability and timeliness of the data for its users (Mursu, Soriyan and Korpela, 2018).
This system of IT assist in protecting and storing the information through the use of database
management system. Data is processed By information technology system for data management
by collecting the data and then the collected data is converted into machine – readable form and
them processing of input data is done to receive the output of the data which is stored in the
computer based software for future requirement. Information is easily available to the
organisation by way of Information technology system to efficiently perform its different task in
order to achieve profitability of firm.
Communication management : Communication management is related to systematic
planning, implementing , monitoring of all the channels of communication in an organisation.
Communication management software assist in decreasing duplication of employee efforts by
implementing a web- based tool for storing and managing the business communications(Tulk,
2018). Google in order to store and process data for communication purposes implementing
information technology system for improving the efficiency of organisation to achieve higher
profitability in the industry. Communication management software store and process data for
providing it to different department of the firm in order to improve organisational performance
level.
Information technology system assist the organisation in improving its storing and
processing various information for achieving higher results by utilising that information for
various purposes. Google uses different ways of Information technology systems to store and
process data for knowledge management, communication management , customer relationship
management etc. by using data processing software and storing the data through the use of
computer data storage to use the information for future requirement.
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TASK 3
3.1 IT system can be used to support value added change for improving business operations,
performance and sustainability.
Information technology system assist in improving the business operation through which
organisation is able to achieve higher results. Information technology system assist in improving
various business operations such as maintaining stock, assist in storing information etc.
Information technology support value added change for improving business operations by
maintaining the data in an organised by IT system assist in increasing efficiency of organisation.
Google by implementing IT system has improved its business operation which leads to effective
achievement of targeted goals of the firm.
IT system has also provided support to Google in effective decision – making by using
high technology system which provide accurate data and information to improve business
operations. It system support value added change by improving the performance of the
organisation by using high technological tools for developing high quality products that has
supported firm in increasing its customer base and gain a competitive advantage.
IT system can support Google in increasing its communication process between its
different department which leads to increase in its efficiency level. Google in order to improve
its business operation make use of advance technological tools such as cloud computing ,
automation of business process, mobile technology etc. Cloud- computing is most popular
among different organisation for storing and processing data. It systems assist in increasing the
performance of employees by providing them knowledge of advance information system in order
to increase their knowledge and skills to increase their performance level.
Information technology system assist organisation in developing automated business
processes which helps in increasing efficiency of the firm to improve its performance level and
maintain sustainability to achieve higher profitability(Chuang and Huang, 2018). Google uses
information technology system because that has provided the firm with high technological
development and also assisted the organisation in increasing their innovation to provide better
quality services to its customers. Value added change is supported by Information technology
system by changing the way business operate in order to increase its profitability and
productivity.
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Information technology system has provided data security to google by allowing limited
number of users to access the information. Information technology system also provide support
to manage the resource of firm by using enterprise resource planning which has helped
organisation in improving their business operations. Information technology system also provide
support to google in supporting value added change such as improved quality of produce and
customer services, improved way of producing products and also change in method of
distribution and promotion(Kasemsap, 2018). Google can implement IT system for various
purposes such as decision – making, product improvement, promotion of product through use of
technologies, recording of financial data through use of information technology system etc.
Google in order to improve its business operations, performance and to maintain
sustainability implemented information technology system that provided firm with competitive
advantage to increase its customer from all over the regions by use to different technology
system. Information technology system assist in providing organisation with innovative ideas
through which they can improve their product and also produce a new product which will
increase its market share and also assist in improving the brand image of Google(Puklavec,
Oliveira and Popovič, 2018).
Technology system can be used such as to improve electronic customer management
system which will assist Google in identifying their customers demand and also to provide
information to customers about various products E – CRM can be used to improve organisation
customer service.
TASK 4
4.1 Recommend practical IT solutions for different organisational scenario to cover a range of
business problem experienced at workplace
Different business problems faced by different organisation
There are various problems which are being faced by different firms such as lack of
financial governance, lack of proper communication, lack of security of data, lack of innovation,
lack of customer service ,ineffective job performance etc (Alles and et.al., 2018). Enterprise in
order to solve these problems implement different information technology systems. Following
include various business problems:
 Lack of financial governance : Financial governance is a way through which
organisation collect , manage, monitor and control financial information. Lack of
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financial governance can cause a lot of problems to the organisation which leads to
reduce profitability of the firm.
 Lack of data security : Different organisation face this problem due to which fraud and
misappropriation of data take place. Lack of data security can be harmful and
organisation can face losses.
 Lack of innovation : lack of innovation affect the business performance and reduce its
customers. Lack of innovation problem is faced by different organisation due to which
they are not able to provide high quality services to its customers.
Practical IT solution to the above problems
 Organisation for reducing lack of financial governance should make use of information
technology systems to automatically collect and record data relating to various financial
activities which will helps the business in increasing its profitability. For example, Nike
is facing problem of financial governance . Nike should implement advanced technology
for recording and collecting financial information to increase its efficiency.
 Organisation in order to increase data security to reduce fraud and misproportion of
various information of firm should implement information technology solution such as
cloud computing, cyber security etc. to reduce the problem of data security. For example,
Uber, is facing problem relating to its data security which has affected to public at large.
Uber in order to reduce this problem must implement high data security software and
provide access top limited number of people.
CONCLUSION
From the above study it has been concluded about information technology system in
business. It has provided with use of different IT systems with different function of organisation
which has included marketing function, production function etc. with different information
system used for improving these operations. This study has also provided with IT system
contribution to achievement of organisation objective that has included saving time, assist in
decision – making ,effective communication etc. It has also provided with different ways through
which IT system storeLong, R. J., 2018 and process data in knowledge management , customer
relationship management etc that has included data processing and data storage systems. It has
also provided with recommendations for different problems faced by different organisation.
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REFERENCES
Books and Journals
Alles, M., and et.al., 2018. Continuous monitoring of business process controls: A pilot
implementation of a continuous auditing system at Siemens. In Continuous Auditing:
Theory and Application(pp. 219-246). Emerald Publishing Limited.
Kasemsap, K., 2018. The role of information system within enterprise architecture and their
impact on business performance. In Global Business Expansion: Concepts, Methodologies,
Tools, and Applications (pp. 1078-1102). IGI Global.
Chuang, S. P. and Huang, S. J., 2018. The effect of environmental corporate social responsibility
on environmental performance and business competitiveness: The mediation of green
information technology capital. Journal of Business Ethics. 150(4). pp.991-1009.
Puklavec, B., Oliveira, T. and Popovič, A., 2018. Understanding the determinants of business
intelligence system adoption stages: An empirical study of SMEs. Industrial Management
& Data Systems,.118(1). pp.236-261.
Tulk, S. A., 2018. Comprehensive business marketing methodology integrating business,
community, community organizations and consumer, and simultanously integrating and
adapting technologies: internet, mobile device, location navigation, application and QR
code technology. U.S. Patent Application 14/999,819.
Santoro, G., and et.al, 2018. The internet of things: building a knowledge management system
for open innovation and knowledge management capacity. Technological Forecasting and
Social Change. 136. pp.347-354.
Long, R. J., 2018. New office information technology: Human and managerial implications.
Routledge.
Mursu, A., Soriyan, H. A. and Korpela, M., 2018. Risky business: a case study on information
systems development in Nigeria. The Digital Challenge: Information Technology in the
Development Context: Information Technology in the Development Context.
Cooke, P. and Huggins, R., 2018. High-technology clustering in Cambridge (UK). In The
institutions of local development (pp. 63-84). Routledge.
Howell, R., van Beers, C. and Doorn, N., 2018. Value capture and value creation: The role of
information technology in business models for frugal innovations in Africa. Technological
Forecasting and Social Change. 131. pp.227-239.
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