Enterprise Architecture: Roles, Initiatives, and Considerations

This report explores the roles played by IT in Govdept's enterprise architecture, the key initiatives taken by the IT department, and the considerations to be made in implementing EA artifacts. It also discusses the taxonomy of documentation and the importance of an operating model.

ENTERPRISE
ARCHITECTURE
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TABLE OF CONTENT
INTRODUCTION...........................................................................................................................3
1 Comprehensive roadmap about various project need to be executed.......................................3
2 Key roles that IT play in Govtdept...........................................................................................4
3 Key fact that need to be included in EA Artifacts of Govdept.................................................5
4 Taxonomy of documentation and its importance for Govdept.................................................5
5 Operating model.......................................................................................................................6
6 Roles of standard and landscape in implementation of govdept EA........................................6
7 Types of IT initiatives...............................................................................................................6
8 Various considerations of EA Artifacts....................................................................................7
9 Subtypes vision that are used in EA Artifacts implementation................................................7
CONCLUSION................................................................................................................................8
REFERENCES................................................................................................................................9
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INTRODUCTION
Enterprise architecture is a appropriate method of practice that analysis enterprise design,
planning and implementation of various strategies, organisational structure in order to achieve
current and future objectives of firm. Therefore this report is about an case study of Govdept that
is midsized government department that provide social service to large population in order to
uplift their lifestyles. The report analysis various roles played by IT Department and fact that are
delivered by EA artifacts. It also explains about taxonomy of document and operating model that
company will use in order to gain competitive advantages. At last it describe about various vision
of EA Artifact and initiative that need to be taken by IT departments.
1 Comprehensive roadmap about various project need to be executed
Govdept has prepared comprehensive roadmap about various projects that need to be
executed so that it can render qualitative products and services to customers. Comprehensive
roadmap is prepared to improve technology, structure of organisation and management practise
so that company can easily expand its business operation (Närman, Johnson and Gingnell, 2016).
Therefore various projects that need to be included in comprehensive roadmap are as follows:
To improve IT: Company has to plan to use innovative information technology so that it can
easily collect large number of information and formulate appropriate strategies in order to
maximise its sales and meet need of people. Company can improve its information technology
within 4-5 month by finding various sources of fund and their effective implementation in
technology.
Redesigning organisational structure: Next project that should be started by company is to
redesign its organisational structure so that employees can easily exchange information with each
others (Schilling, Haki and Aier, 2018). Redesigning of organisational structure also helps in
effective distribution of roles and responsibilities that need to be performed by each department
and employees that are working with firm. Therefore company in order to residing organisational
structure it will take time frame of 1-2 year as it had to recruit new and expert employees.
Evaluation of effective implementation of various projects: At third stage of comprehensive
plan company need to plan way in which it can monitor and evaluates effective implementation
of project. By analysing sales, profitability, customer’s satisfaction and employee performances
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of company are used to measure performance and take corrective action in order to improve IT
and organisational structure which can be done between 3-4 months.
2 Key roles that IT play in Govtdept
Various roles and responsibilities that are played by information technology in govdept
for effective implementation of various project such as innovative technology and redesigned
organisational structure. Therefore various roles played by IT department are effective
communication, analysis of data and information to formulate competitive strategies (Perez-
Castillo and et.al., 2019).
Effective communication: Information technology helps in quick and effective communication
between employees, customers and supplier of company. E-mail, video chat and social media
can be used to effectively communicate and build strong relationship so that goals and objectives
of firm can be achieved.
Inventory management: Information technology is also used for effective management of
inventory and various resources of company so that needs of customers can be meet within
limited time and cost. It also helps in reducing cost and wastage of resources as record can be
maintained about total quantity of products available and need to be arranged so that need of
people can be fulfilled.
Management of information system: Govdept can easily monitor and evaluate function of
various projects by use of information system as it helps in effective management of crucial data.
Company can easily track its sales volume, employee performance, overall productivity and
profitability within particular year so that effective strategies can be formulated in order to gain
competitive advantages.
Formulation of budget and strategies: It also helps company in effective formulation of budget
and various plans that can be used by firm to achieve its current an future business objectives
(Kotusev, Singh and Storey, 2017.). Therefore it can be stated that it helps in formulate of
artifacts that can be used in effective implementation of IT strategies and taking appropriate
decision.
Building strong relationship with customers: Information technology helps in building strong
relationship with customers in govdept such as if particular individual have certain problem than
information can be easily gathered about various products it purchase, shipping and various
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action that are taken to resolve issue. Therefore information technology helps in building and
maintains strong relationship with employees by meeting their need and requirements.
3 Key fact that need to be included in EA Artifacts of Govdept
Various key facts that can be included in EA Artifact of Govdept are technology reference
models, guidelines, roadmap, landscape diagram, business capability models and solution
overview and design. These are the most important issue that need to be included in EA artifacts
of company so that it can effective meet needs of people.
Principle: Company has to formulate strict policy and rules that helps in effective operation of
business as well as information technology within Govdept. Therefore such implementation of
standard principle are monitored and supervise by to management and architects so that company
objectives can be achieved by following direction, aim and values of firm.
Business capacity model: In this Govdpet consultant analysis various available opportunity on
basis of firm capabilities and it also find best way for future spending in IT at the same align IT
investment with business determined objectives.
Technology reference models: high expert and consult of govdept set standard technology that
need to be used in all It project of company. It also continuously updated technology on
periodical basis so that consistency of IT landscape and technology homogeneity can be
achieved.
Solution overview: It is also include in artifact of company as it describes about high level
architecture, expected cost to be incurred, risk and timelines and expected business value. Thus,
it helps consult and top management of Govdept to make appropriate investment decision on
basis of value of IT project.
Roadmaps: Artifacts also included roadmap in order to indentify future investment in IT within
particular timeline and as per capabilities of firm. Therefore roadmap is made with helps of
consultant, architects and senior management in priorities IT initiatives and align IT investment
with business objectives.
4 Taxonomy of documentation and its importance for Govdept
Taxonomy of documents is classification on basis of predetermined system so that useful
framework can be provided for discussion, analysis and information retrieval. EA artifacts of
govdept is classified into six general types on basis of what and how artifacts describes so on
basis of what – rules, structure and changes. Rules document contain information regarding
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company rules and regulation that need to be followed by each employee while performing
different activities. Structures determined interrelationship among employees, roles and
responsibility that need to be performed by each individual within firm. Changes describes that
various change company will adapt in order to gain competitive advantages and increase its
market share (Lopez, Segura and Santórum, 2019). Whereas on basis of how it classified
technology, business language, standard to be used in order to deliver qualitative to large number
of people. Therefore taxonomy of documentation is important for govdept as it helps in effective
performance of employees and continuous monitoring of performance with standard set so that
goals of company can be achieved. It is also used to assign effective roles and responsibilities
among employees so that effort of different individual can be coordinated towards company
objectives.
5 Operating model
Operating model is a document that content information regarding the way various process
and services are been render to customers so that company can achieves its objectives and
predetermined goals. Therefore it determined the process, people and technology to be used by
firm so that it can deliver qualitative services (Nakakawa and et.al., 2018). It is important for
govdept because employees can easily perform their work due to predetermined system, process
and structure that need to be followed. Company can easily distribute number of task to large
number of employees and share definite purpose and objective of firm. It is also useful for
Govedept as helps in bringing new changes or digital transformation, reduction in cost and
improves performance.
6 Roles of standard and landscape in implementation of govdept EA
Standardisation and landscape of govdept plays an important role in effective
implementation of EA Artifacts. Standard describe a particular way to performing various
activities and function within firm so that qualitative, valuable products and services can be
render to people. Landscape determines the infrastructure and working environment,
organisational structure so that employees can easily coordinate with each another. Landscape
also helps in effective placement of various technology and employees or effective arrangement
of resources in IT department to achieve desired goals (Dang, Vartiainen and Pekkola, 2019).
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Therefore standard and landscape helps in effective implementation of govdept EA by providing
appropriate guidelines and direction.
7 Types of IT initiatives
Various types of initiatives were taken by IT department of govdept so that it can
improve its performance and enhanced its market share such as:
Recognising security as important: One of the initiative take by It department of Govdept is
to recognise security of large information as important so that it can take competitive advantages.
Company by improving its technology and using updated method to collect and analysis data can
effective improve its performance.
Recruit high skilled employees: IT department of company take another steps to recruit 250
highly skilled and specialised employees in order to perform three main functions such as
architecture, development and services.
Collaborating in the cloud: It is also important initiative that need to be taken by IT
department of govdept to effectively coordinate scattered workforces in real time. Box is such as
cloud application that provides online work space so that employees can easily and securely
share files in real time at anytime, anywhere and from any devices.
8 Various considerations of EA Artifacts
EA artifacts of govdept should consider various perceptive of shareholders, investors,
management and consultant while taking various strategic decision and implementation of It
systems within firm. Company has to consider point of view of customers while using
information technology and strategies such as people want quality products at reasonable rates.
Therefore EA artifacts should considered effective utilisation of resources so that wastage can be
minimised and organisational objectives can be achieved. Investors want maximum return of
investment so govdept has to include strategies that can maximise share holders wealth and
increase bran image of firm (Bastidas, Bezbradica and Helfert, 2017). Innovative technology and
effective organisational structure helps in improving performance of individual and coordination
of effort of different employees towards common goals and objectives. Therefore various
consideration need to be included in EA Artifacts of govdept so that it can improve its
performance and effectively able to meet need of people.
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9 Subtypes vision that are used in EA Artifacts implementation
Subtype vision helps in directing employees to work towards particular goals and long
term growth and success of business. There are various subtype vision of EA Artifacts such as
Value: One of the subtype visions that in use while implementation of EA Artifacts is that
company render qualitative and valuable products and services to customers in order to maintain
customer’s loyalty and satisfaction (Brosius, Aier and Haki, 2017).
To improve IT: Other vision of Govdept is to improve its IT department function by
continuously using new and innovative techniques so that need of people can be satisfied and it
can gain competitive advantages.
Innovative its organisational structure: For effective coordination and strong relation between
employees effective organisation structure and good working environment is to provide so that
company goals can be achieved.
To improve performance of employees: Govdept has hires new and specialised employees so
that they can easily perform various function and activities of company.
To enhanced customer satisfaction and company brand image: At last company subtype
vision is to improve brand image of company by using innovative and updated technologies
while delivering services and products to customers.
CONCLUSION
From the above report it can be concluded that comprehensive roadmap helps in identify
various project that Govdept is going to start in order to improve its performance. It can also be
stated that various roles are played by IT in govdept for effective implementation of EA
Artifacts. Taxonomy of document and operating model is important for growth and success of IT
department and effective achievement of goals. At last it can be concluded that various factor are
considered in EA artifact and subtype vision while implementing EA Artifacts.
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REFERENCES
Books and journals
Bastidas, V., Bezbradica, M. and Helfert, M., 2017, June. Cities as enterprises: a comparison of
smart city frameworks based on enterprise architecture requirements. In International
Conference on Smart Cities (pp. 20-28). Springer, Cham.
Brosius, M., Aier, S. and Haki, M. K., 2017, October. Introducing a coordination perspective to
enterprise architecture management research. In 2017 IEEE 21st International
Enterprise Distributed Object Computing Workshop (EDOCW) (pp. 71-78). IEEE.
Dang, D., Vartiainen, T. and Pekkola, S., 2019. Patterns of Enterprise Architecture Adoption in
the Public Sector: A Resource-Based Perspective. In 27th European Conference on
Information Systems.
Kotusev, S., Singh, M. and Storey, I., 2017. A Frameworks-Free Look at Enterprise
Architecture. Journal of Enterprise Architecture, 13(1). pp.15-21.
Lopez, C. P., Segura, M. and Santórum, M., 2019, March. Framework to Develop a Business
Synergy through Enterprise Architecture. In Proceedings of the 2019 2nd International
Conference on Information Science and Systems (pp. 125-129).
Nakakawa, A. and et.al., 2018. A Situational Method for Creating Shared Understanding on
Requirements for an Enterprise Architecture. International Journal of Cooperative
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Information Systems, 27(04). p.1850010.
Närman, P., Johnson, P. and Gingnell, L., 2016. Using enterprise architecture to analyse how
organisational structure impact motivation and learning. Enterprise Information
Systems, 10(5), pp.523-562.
Perez-Castillo and et.al., 2019. A systematic mapping study on enterprise architecture
mining. Enterprise Information Systems, 13(5). pp.675-718.
Schilling, R., Haki, K. and Aier, S., 2018. Dynamics of control mechanisms in enterprise
architecture management: a sensemaking perspective.
González-Rojas, O., López, A. and Correal, D., 2017. Multilevel complexity measurement in
enterprise architecture models. International Journal of Computer Integrated
Manufacturing, 30(12), pp.1280-1300.
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REFERENCES
Books and journals
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