Project Management Practitioner BSBPMG512, 513, 514, 518: Assessment Kit 2 of 4

This assessment kit covers the competencies of BSBPMG512, BSBPMG513, BSBPMG514, and BSBPMG518. It includes knowledge questions and tasks related to project time management, project quality management, project cost management, and project procurement management. The assessment is designed to gather evidence of competence in applying project management skills in the workplace.

Project Management Practitioner BSBPMG512, 513, 514, 518: Assessment Kit 2 of 4
CONTENTS
1.ASSESSMENT INFORMATION........................................................................................4
Competencies Being Assessed..............................................................................................4
Assessment Process...............................................................................................................5
Progress Checklist.................................................................................................................6
2.ASSESSMENT COVERSHEET..........................................................................................8
Supervisor/Manager Support and Communication...............................................................9
3.ASSESSMENT REQUIREMENTS...................................................................................10
1.Knowledge Questions.......................................................................................................10
2.Tasks.................................................................................................................................15
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Project Management Practitioner BSBPMG512, 513, 514, 518: Assessment Kit 2 of 4
1. Assessment Information
Competencies Being Assessed
BSBPMG512 Manage Project Time
1. Determine project schedule
2. Implement project schedule
3. Assess time management outcomes
For a full view of this unit of competency please visit
https://training.gov.au/Training/Details/BSBPMG512
BSBPMG513 Manage Project Quality
1. Determine quality requirements
2. Implement quality processes
3. Implement project quality improvements
For a full view of this unit of competency please visit
https://training.gov.au/Training/Details/BSBPMG513
BSBPMG514 Manage Project Cost
1. Determine project costs
2. Monitor and control project costs
3. Complete cost-management processes
For a full view of this unit of competency please visit
https://training.gov.au/Training/Details/BSBPMG514
BSBPMG518 Manage Project Procurement
1. Determine procurement requirements
2. Establish agreed procurement processes
3. Conduct procurement activities
4. Implement and monitor procurement

Project Management Practitioner BSBPMG512, 513, 514, 518: Assessment Kit 2 of 4
5. Manage procurement finalisation procedures
For a full view of this unit of competency please visit
https://training.gov.au/Training/Details/BSBPMG511
Assessment Process
The assessment is designed to help you gather evidence of your competence against the
requirements of the unit of competency (as outlined above) while applying your learning in
the workplace. Your evidence may take a variety of forms and must be:
Authentic – your own work
Valid – related to the competency
Sufficient – appropriate quantity and quality
Current – recent proof of your skills and knowledge
When should I submit this assessment?
It is recommended that you submit this assessment within the first six (6) months of your
enrolment. You have twelve months to submit all the assessments for the Diploma of Project
Management. Please advise AIM if you anticipate needing more time so that your records can
be updated.
Use this assessment kit to complete your responses to the assessment, attaching additional
evidence and documentation as appropriate. Please ensure all additional documents are clearly
labelled so that your assessor understands the relevance to specific parts of the assessment.
Assessment Submission and Feedback
Submit your assessment online via myAIM. Once submitted, your assessment will be assessed
and feedback returned to you via myAIM.
You will receive an assessment of either Competent or Not Yet Competent. If you receive a
Not Yet Competent assessment you will be provided with one (1) more opportunity to submit
your work.
If you are assessed as Competent, you will be eligible for a Statement of Attainment. If you
are enrolled in a full qualification, you will be issued with a Certificate and Transcript upon
successful completion of all of your units.
Video evidence
You are required to submit video evidence for part of this assessment. Ideally you will upload
your video evidence to YouTube (as a private link) and supply the link to your assessor.
Seek permission from any participants that are involved and ensure they are aware of the
purpose of the video, i.e. to assess your competence in a task.
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Project Management Practitioner BSBPMG512, 513, 514, 518: Assessment Kit 2 of 4
Technical tools for completing this assessment
To complete this assessment you need access to:
 A computer with internet
 Programs for word processing and other relevant programs to develop project
management documentation and reports as required (please use work tools wherever
possible)
 A camera or video recording device such as a mobile phone.
Progress Checklist
This checklist is designed to help ensure you don’t miss anything when completing your
assessments and preparing them for submission.
Item Complete?
Read and ensure you understand the AIM Student Handbook.
Particularly in terms of your rights and responsibilities. Access the
Student Handbook on the AIM website.
Read the assessment information, particularly the competency
being assessed
Complete the cover sheet
Answer the knowledge questions within this assessment kit
Complete the tasks within this assessment kit.
Compile your complete submission, ensuring that all additional
documents and attachments are appropriately labelled. Also ensure
any media submissions such as video and audio are ready for
submission.
Save this assessment document with the following name:
Surname_firstname_Assessmentkit2of4
Save additional documents with the following name:
Surname_firstname_Assessment2of4_tasknumber_documenttype
For example:

Project Management Practitioner BSBPMG512, 513, 514, 518: Assessment Kit 2 of 4
Smith_Jane_ Assessment2of4_Task2.2.1_projectcharter
Or
Smith_Jane_ Assessment2of4_Task2.2.1_meetingminutes
Submit your assessments via myAIM.
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Project Management Practitioner BSBPMG512, 513, 514, 518: Assessment Kit 2 of 4
2. Assessment Coversheet
Program title: Project Management
Practitioner
Unit of competency:
BSBPMG512 Manage Project Time
BSBPMG513 Manage Project Quality
BSBPMG514 Manage Project Cost
BSBPMG518 Manage Project Procurement
Program date:
Name: Email:
Telephone: Mobile:
Organisation: Woolsworth Suprmarkets
A brief description of your
organisation:
Woolsworth is an Australian chain of
supermarkets and grocery stores which are
owned by the Woolsworth Group, it was
founded in 1924 and it has captures about 80%
of Australian market. It deals in groceries,
health and beauty products, pet and baby
supplies etc.
A brief description of your
team/department:
Logistics department which deals in managing
the supply chain of Woolsworth so that right
products can be made available to right
customers, at right time and at right place.
A brief description of your role: I am the team leader of logistics department at
Woolsworth and my role is to manage the
transportation/delivery, storage, packaging,
distribution etc. so that effective supply chain
management can take place.

Project Management Practitioner BSBPMG512, 513, 514, 518: Assessment Kit 2 of 4
You will submit your completed assessment
online through myAIM. By making this
submission you agree to the following
declaration:
Declaration:
o I have read and understand the
information contained within the
Student Handbook
o All responses and evidence submitted
here are my own work and contain no
material written by another person,
except where due reference is made
I understand that the Australian Institute of
Management Education and Training will
retain information relating to my assessment
and not disclose it to third parties without my
permission, with the exception of my employer
on request (where my employer is financing
my course) and AIM service providers (such
as my assessor) acting in confidence on my
behalf.
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Project Management Practitioner BSBPMG512, 513, 514, 518: Assessment Kit 2 of 4
Supervisor/Manager Support and Communication
Having the support of your supervisor/manager will assist you in completing your assessment
and applying your learning back into the workplace.
Please note: This is not a compulsory part of the assessment process.
Communication with
your
Supervisor/Manager
Participant Comment Supervisor/Manager
Comment
Review your experience
of the training
Discuss the assessment
requirements and its
applicability to the
workplace
Identify the resources and
support needed to
complete the assessment
Agree a plan of action for
successful completion
within the timeframes
Discuss your satisfaction
with the training and
assessment process
Participant
Name:
Date:
Supervisor/Manager
Name:
Phone#
Date:

Project Management Practitioner BSBPMG512, 513, 514, 518: Assessment Kit 2 of 4
3. Assessment Requirements
4. Knowledge Questions
Instructions
Answer all parts of each question
Use your own words and give examples wherever possible
The quality of your answer is more important than how long it is
Enter your answers in this document
Answer the following questions:
1.1. Identify and explain 3 techniques you would use to estimate project duration and
resource efforts.
Various methods like PERT method, work breakdown structure, parametric estimation
etc. can be used to estimate the duration within which project can be completed
depending on the activities. The Program Evaluation and Review Technique (PERT)
method help in analysing the time required for completing each task and its associated
dependencies so that the minimum time required in completion of project can be
determined. WBS is related with breaking down the complete project into small
components which are manageable within the required time period. Parametric
estimation use a statistical relation between historical data and other variables so that
estimate for activity parameters such as cost, budget and duration can be estimated.
1.2. Explain the procedures for identifying the critical path of a project.
Following are the steps which can help in identifying the critical path of project:
 Specify each activity: Activities related with project are identified using the WBS
which helps in dividing the project into small and manageable activities.
 Establish dependencies: Listing the activities along with the activities in which
they depend so that accurate time in their completion can be determined.
 Draw network diagram: It is a visual diagram which help in representing the order
in which activities are to be carried out.
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Project Management Practitioner BSBPMG512, 513, 514, 518: Assessment Kit 2 of 4
 Estimate activity completion time: Based on the past experience and knowledge
the completion time needs to be estimated.
 Identify the critical path: Based on the longest path of completion of activities the
critical path needs to be determined.
 Update critical path diagram to show progress: With the progress of project the
critical path need to be updated.
1.3. Explain 3 procedures you would follow for managing each of the following (in
terms of project time management):
a) Project baselines: It is related with the starting point of the project plan and has
three components which are scope, cost and schedule which can be effectively
managed by WBS, scope statement, schedule and budget so that the project can be
completed effectively.
b) Project establishment: This stage is related with executing the project so that
project objectives can be achieved and has processes like executing the plan and
administration so that the project can be efficiently completed.
c) Project variance: The variance in project can affect the desired quality of results
which needs to be managed by efficient tools like cost control, risk control,
schedule control etc. so that these factors can be effectively controlled which can
help in achieving efficient results.
1.4. Summarise the 4 project life cycle phases and describe the time management
considerations for each phase.
There are 4 stages of project life cycle which are initiation, planning, implementation
and closure. These stages need to be completed within a desired time duration along
with achieving the project objectives. Initiation is related with identifying the project
need so that opportunities and key deliverables can be determined. Planning is related
with allocation of roles and duties among team members so that project can be
completed on time. Project execution relates with application of project plan to
achieve the objectives. Closure relates with winding up the documents related with the
project.
1.5. Explain the following time management methodologies by identifying their
capabilities, limitations, applications and outcomes:
a) Pareto Analysis: This technique help in making business decisions based on the
idea that 80% of project's benefit can be achieved by doing 20% of the work. It
only show qualitative data and it cannot be used to calculate average of data and its
variability.

Project Management Practitioner BSBPMG512, 513, 514, 518: Assessment Kit 2 of 4
b) Progress reporting: This is a document which helps in detailing about how far the
project has progressed so that project can be completed within time.
c) Variance analysis: It is related with analysing the difference between planned
and actual behaviour so that effective strategies can be taken to minimise the
difference.
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Project Management Practitioner BSBPMG512, 513, 514, 518: Assessment Kit 2 of 4
1.6. Summarise the following techniques that can be used for project scheduling:
a) Project network diagramming: A project network diagram is a visual
representation of the work flow of a project with the help of boxes and arrows
which help in sequencing the complete project.
b) Critical path analysis: It is a project management technique which helps in
mapping key tasks that are important in completion of the project on time.
c) Gantt charts: It is a tool for managing projects by planning and scheduling the
projects so that they can be distributed based on time required so that project can be
mad less complex and manageable.
1.7. Explain 2 aspects of work breakdown structures and their application to project
schedules
The WBS help in providing a structured vision of what needs to be achieved by breaking
down the project into small and manageable parts so that they can be completed in an
effective manner.
WBS also helps in understanding the project in a better manner by breaking down the
project so that it can be completed by the team members effectively.
These aspects can be applied while managing a project so that the complete project can be
structured and managed in an efficient manner along with setting milestones that can
be achieved within small amount of time.
1.8. Explain the following budgeting tools and techniques:
a) Time-phased budget: It is a budget under which the costs are appropriately
allocated among various activities along with determining the time in which such
expenditure needs to be done.
b) Estimated Costs at Completion: It is the forecast cost of the project which is
usually calculated by using 'bottoms up' formula here actual cost is added to
forecast remaining spending minus the estimate to complete.
c) Bottom-up estimates: It involves making estimations of work with the minimum
detail so that the summary of the complete project can be drawn.
d) Top-down estimates: It is a technique used by upper management level by using
detailed information from previous similar projects.
1.9. Explain the following cost management tools and techniques, and how you would
apply them (provide at least 1 example for each):
a) Earned Value Management (EVM): It is a technique which helps in measuring
the progress and performance of a project by effectively monitoring the scope,

Project Management Practitioner BSBPMG512, 513, 514, 518: Assessment Kit 2 of 4
time and cost of project. EVM can help in finding variances between the work
performed and work planned so that the cost and schedule of project can be
forecasted.
b) Front-end load: It is related with planning and designing the project while
commencing it so that the cost can be lowered and it can be designed in an
efficient manner.
c) Risk transfer: It is a risk reduction method which helps in shifting the risk of
project on other party which transfers the responsibility of managing the risk to
other party.
d) Alternative analysis: It is a technique which helps in analysing and evaluating
various options available so that best option can be selected so that the project can
be executed and performed.
1.10. Explain the difference between Quality Assurance (QA) and Quality Control
(QC); and provide a brief overview of the processes and requirements of each.
Quality assurance is a way of preventing mistakes and defects in the manufactured
products or services so that highest quality can be ensured to the customers. This help
in identifying the defects so that appropriate steps can be taken which can help in
minimising these defects and maximising the quality. Unit testing and integration
testing can help in assuring the quality of products along with using quality standards
like ISO 9001.
Quality control is related with procedures which can help in ensuring that the products and
services adhere to a defined set of quality so that standard products can be made
available to customers which also help in increasing customer satisfaction. It is
essential that quality standards are set by a company and the quality is regularly
reviewed so that uniform quality can be maintained.
1.11. Review the following approaches to quality management. For each approach
provide an explanation and state if the approach is relevant to your organisation.
Please provide a reason for your response.
a) Six Sigma: It is a method which provides organisations with tools so that their
capabilities in conducting business can be improved by improving the processes of
production which help in reducing the number of defects and improving the quality
of products or services.
b) LEAN: These are the principles which help in maximising the overall quality of
production by eliminating waste and improving the performance of the employees
by improving their morale so that they can maximise quality of products.
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Project Management Practitioner BSBPMG512, 513, 514, 518: Assessment Kit 2 of 4
c) Total Quality Management (TQM): It is an ongoing process which help in
maximising the quality at each and every step of production so that highest quality
of outputs can be achieved.
1.12. Describe the quality criteria relevant to your industry.
a)Provide a description of your industry: Woolsworth work in the retail
supermarket industry wherein finished goods are sold to the customers in
exchange for money through multiple channels so that profits can be earned.
b) Create a table identifying the quality criteria relevant to your industry
and associated business activities (see below).

Project Management Practitioner BSBPMG512, 513, 514, 518: Assessment Kit 2 of 4
Quality Criteria Business activities
Which standards, technical; specifications,
legislation and policies are relevant to the
industry?
Which areas of business activity do these
relate to? Generally, what are the processes,
tasks, measures and other activities that need
to be considered in meeting this criteria?
Example
Building Code of Australia All aspects of construction including,
materials, workplace, safe work practices.
Considerations include:
- Appointing a site safety officer in every
location
- Providing construction workers WHS
training before they enter a work site.
- Ensure daily WHS checks are
conducted on site
And so on.
Product safety regulations It is important that high quality products and
services are made available to the customers
which can help in ensuring safety to
customers so that their trust in organisation
can increase.
Goods transportation and load limitations
regulations
It is important that Woolsworth maintain an
effective supply chain so that the
transportation of goods and services can
take place in a sustainable manner.
Workers compensation regulations It is important that the workers are
compensated ethically as per the work done
by them.
1.13. Explain how the following methods are applied to manage continuous improvement:
a) Benchmarking: Benchmarking can help in identifying performance gaps so that
right goals can be set which can help in increasing the sustainability of company
so that competitive advantage can be gained in market.
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Project Management Practitioner BSBPMG512, 513, 514, 518: Assessment Kit 2 of 4
b) The cause-effect diagram: Also known as fishbone diagram can also be used in
identifying the undesirable effects of a problem which can help in identifying the
root causes that are the sources of variation within a process. After identifying the
causes of variations appropriate steps can be taken so that improvement can be
made in an effective manner.
c) Run charts: These charts are helpful in determining whether the process is stable,
consistent and predictable by displaying the data in a proper sequence in which
they have occurred. The data can then be analysed and assessed so that the areas of
improvement can be identified which help in continuous improvement in the
processes.
1.14. Describe 5 components of a procurement management plan
The procurement management plan is related with the processes involved in procurement of
raw materials so that they can effectively reach to a company which can b either processed
further or delivered to the customers. Following are the components of procurement
management plan:
◦ Roles and responsibilities: It is important that the project managers are able to
efficiently manage the process of procurement by managing the schedule, budget
and risks.
◦ Project scheduling: It is important that project is appropriately scheduled so that
there is no delay in the procurement of the required products or services which can
affect the overall production process.
◦ Vendor control: It is important that the vendors are controlled so that high quality
of products can be acquired in appropriate quantity and through regular sit
inspections.
◦ Risk management: The risks related with procurement needs to be managed by
following policies and procedures of contract, review and approval requirements,
risk severity etc. so that risks can be effectively managed.
◦ Estimating: It is related with making estimates about the amount of good that need
to be procured so that these can be utilised in producing the required quantity and
quality of products and services.
1.15. Describe the steps involved in procurement management. For each step identify the
related documents, policies and procedures.
Following steps are included in procurement management:

Project Management Practitioner BSBPMG512, 513, 514, 518: Assessment Kit 2 of 4
 Needs recognition: It relates with deigning an accurate plan for procuring goods
and services at appropriate time and cost. Documents required are need analysis
form, diligence research, fact-finding agenda etc.
 Purchase requisition: This is a document raised by internal users/customers so
that the existing needs can be fulfilled through procurement.
 Requisition review: Requisition will take place when purchase requisition is
approved as per budget availability documents like e-requisition, purchase
requisition, fast track RFP etc. will be required.
 Solicitation process: The solicitation plan depends on the complexity of the
requirement through documents like invitation for suppliers, market analysis
worksheet etc.
 Evaluation and contract: The supplier quotes will; be reviewed and evaluated to
best fit the requirements through documents like RFQ cost negotiation, technical
evaluation template etc.
 Order management: It is related with managing the quality and quantity of order
received through documents like purchase order, goods receipt, quality check
template etc.
 Invoice approvals and disputes: After checking the invoices they are approved
and forwarded for payment processing through documents like invoice approval
form, meeting minutes etc.
 Record keeping: The record are maintained for book-keeping and auditing through
procurement process evaluation report, contract closure report etc.
1.16. Explain 3 key things that must be taken into consideration when selecting
contractors or suppliers.
There are various things that need to be considered while selecting a contractor or supplier so
that effective goods and services can be produced which can help in satisfying the needs
of customers in an efficient manner. The main elements to be considered are price,
quality and service which can help in selecting the best supplier or contractor. After
analysing and evaluating the price and quality of the products and services of various
suppliers the best fit supplier is selected which can helps in manufacturing the products
which are of high quality. These elements can help the company in gaining a competitive
advantage in market through improved quality of products and services which can help in
enhancing customer satisfaction.
1.17. Explain 2 general conditions and 2 legal obligations of contracts as they relate to
project procurement.
In order to make effective project procurement contract it is essential that the purchasing
department take into consideration the items that are to be procured along with determining
the quantity and quality in which they need to be procured. It is also important that the bids
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Project Management Practitioner BSBPMG512, 513, 514, 518: Assessment Kit 2 of 4
from various vendors are solicited so that best fit vendor can be selected by the project
manager. As the procurement projects create a legal binding between the buyer and the seller
it is important that the contract must bear and share the individual's responsibilities so that the
project can be completed. The legal aspects related with project must be discussed which are
related with contract management and closure. The process which will be required for
handling any outstanding issues, claims and disputes through an alternative dispute resolution
(ADR).
1.18. Explain 3 probity and project governance constraints that relate to project
procurement in your industry.
Probity is related with ethical behaviour which is associated with the process of adopting and
following effective procedures so that procurement can be made fair, transparent and
defensible. It is essential that tender requirements, standards and principles, adherence to
government policies and rules etc. so that ethical procurement can be done. In procurement,
governance refers to the overall procedural arrangements and systems which must be
followed during procuring required goods and services. Project governance constraints that
can be faced during project procurement are following ethics during procurement so that high
quality products and services can be acquired.

Project Management Practitioner BSBPMG512, 513, 514, 518: Assessment Kit 2 of 4
5. Tasks
Instructions
 Acknowledge any information you have used (websites, books etc.) by referencing the
original source. For more information about how to reference, please refer to the AIM
Harvard Referencing Guide.
 You will be asked to provide examples and evidence to support your answers; attach
additional documents and work samples where appropriate to demonstrate your
competency.
 Please remove any private or sensitive information from your evidence by blacking it
out. This includes any personal information identifying individuals or confidential
business information.
Before you submit your work please ensure you have clearly named and labelled your
documents so that your assessor knows what submissions relate to which questions
and tasks. Refer to the Progress Checklist in this assessment kit for how to name your
documents.
For some tasks you are required to submit workplace evidence to support your
answers.
Important note:
Please be aware that assessment evidence provided from your workplace will be treated as
commercial-in-confidence.
Workplace evidence and project documentation
You will be required to submit and/or develop workplace documents related to project
management for your chosen project/s. In all cases you are encouraged to use the
documentation, templates and tools that are used in your workplace.
This means that if your workplace utilises IT/online or digital tools to run projects you may
submit the work you do using these tools. For example, you will be asked to submit a risk
management plan for your project. You may not have developed a risk management plan
(word document) but have a documented risk analysis and strategy in your online PM tool. In
this case, you would submit this, or use the tools to develop your plan.
Project Management templates
If required, PM templates will be available in myAIM for you to use. You may use these as
templates or guidance for what should be reflected in your own documentation.
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Project Management Practitioner BSBPMG512, 513, 514, 518: Assessment Kit 2 of 4
Select a project
To complete the assessment tasks you need to select a project as the basis for your responses.
You can use the same project you used for the previous assessment or select a new one.
You have a number of options:
1. Select a workplace project you have managed in the past.
2. Select a small (short term) workplace project that you are currently managing.
3. Create a small (short term) workplace project that you will manage.
Complete the following tasks in relation to this project. Record your answers in this
document.

Project Management Practitioner BSBPMG512, 513, 514, 518: Assessment Kit 2 of 4
Task 1 Project Time Management
2.1.1. Develop and submit a work-breakdown structure and a related project schedule
(a Gantt chart for example) for your project.
The project which had been managed by me in the past at Woolsworth was related with
creation of system for service which includes the following steps:
 Communicate the vision-5 days
 Connect the dots-15 days
 Set customer related goals-10 days
 It's everyone's goal-15 days
 Process Improvement-25 days
 Train on people skills-30 days
 Draw a picture-15 days
 Performance management-15 days
Gantt Chart:
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Project Management Practitioner BSBPMG512, 513, 514, 518: Assessment Kit 2 of 4
WBS:

Project Management Practitioner BSBPMG512, 513, 514, 518: Assessment Kit 2 of 4
All these steps need to be efficiently followed during the project so that required objectives
can be achieved. Gantt chart can help in dividing the activities related with project based on
time required in their completion. WBS on the other hand can help in breaking down the
complete project into small and manageable segments so that project can be efficiently
completed on time.
2.1.2. Describe the process you undertook to create the schedule making sure to
address the following in your response:
a) Describe the process, techniques and tools you used to estimate duration and
effort, sequence and dependencies of tasks (include details about who was
involved and applicable policies and procedures). Briefly explain why these
were appropriate for this project?
While managing the project in an efficient manner various tools, techniques and tools
were used so that the time, budget, sequence etc. could be appropriately estimated.
Based on the previous projects the duration and efforts related with the project were
estimated. The sequence of the process was determined through analysing the previous
projects and the ways in which the sequence can be improved. Complete team related
with logistics management department were involved during the process of
implementation of the service system so that efficient results could be achieved. The
processes involved in the system were regulated by principles which can help in
enhancing the quality of service delivery in Woolsworth so that maximum customer
satisfaction can be achieved.
b) Describe how an agreed baseline was reached and how you communicated
these to stakeholders.
The agreed baseline was discussed with the project management team and
based on the effective decision making by project leader the baseline was
agreed which was communicated to stakeholders through effective
communication tools like e-mails, telephones etc.
2.1.3. Describe how project activities were measured, recorded and reported on to
make sure they were delivered in accordance with the agreed schedule.
In order to measure the project activities various tools like WBS and Gantt Chart can
be used so that the project activities can be completed estimated time and budget so
that high quality of products and services can be delivered to customers. Book-keeping
and proper records are maintained so that records related with project can be used for
future references. The reporting method used during the project are status report, team
availability report, time tracking report etc. which help in efficiently reporting the
project activities to project leader so that effective decisions can be made during the
project. These tools are important so that high quality of results can be achieved along
with completing the project within schedule.
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Project Management Practitioner BSBPMG512, 513, 514, 518: Assessment Kit 2 of 4
2.1.4. Provide documented examples to support your response to the previous question.
The project documents include project charter, statement of work, contracts,
requirements documentation, stakeholder register, change control register, activity list,
risk register etc. which can help in efficiently completing the project in desired
manner. These documents can be used in order to determine the ways in which project
activities take place so that these can be used as reference in future project which can
help in achieving the desired objectives in future. Also these documents are helpful in
monitoring and controlling the progress of the project which can help in improving the
quality of project so that it can be completed in desired manner and the service
delivery process in Woolsworth can become effective which can help in giving high
quality products and services to their customers so that high customer satisfaction can
be achieved.
Summary of what to submit for Task 1 Project time management
1. A work-breakdown structure and related project schedule for you project.
2. Written responses to Tasks 2.1.2 and 2.1.3.
3. Workplace documents and evidence to support your response to Task 2.1.3.

Project Management Practitioner BSBPMG512, 513, 514, 518: Assessment Kit 2 of 4
Task 2 Project Cost Management
2.2.1. Develop and submit cost management plan for your project (including the
project budget).
Cost management plan is defined as the outline of project estimation, control and
allocation of costs for the resources which are required to perform all the research
activities. This act as a tool which support the project manager in analysing how the
project cost is actually planned funded and controlled.
Cost category Cost (In $)
Direct labour 100
Indirect labour 150
Hardware acquisition 500
Software acquisition 700
System development cost 400
Other overhead expenses 120
Fee to IT specialist 400
2.2.2. Describe the process you undertook to create the planning documents making
sure to address the following in your response:
a) Describe the process, techniques and tools you used to estimate costs (include
details about who was involved and applicable policies and procedures).
Briefly explain why these were appropriate for this project?
The cost estimation is a crucial part of preparing a project plan. For this current
project following tools and techniques are used to preparing estimated cost,
Analogous estimation: This technique uses the parameters such as budget, scope,
size, duration, complexity and weight of certain previously performed project
which is similar. This help in measuring the cost required for current project
(Debnath and Asthana, 2017). For performing this project, manager go through the
previous project performed over similar one and then check all its fund
requirement to adjust as per current scenario.
Bottom up estimation: This technique is start with the estimation of lower level
work package created by WBS and then rolled up it at higher level. The main
reason behind selecting this technique is that its estimation has higher level of
accuracy.
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Project Management Practitioner BSBPMG512, 513, 514, 518: Assessment Kit 2 of 4
Hence, for performing the estimation to this project firstly the analogous
estimation technique used where the data from previous similar project is
evaluated and after then the bottom up estimation is used to estimate cost as per
WBS and then cross verified to create a most valid budget plan.
b) Describe how an agreed baseline was reached and how you communicated
these to stakeholders.
The agreed baseline was decided with a detailed discussion with the IT
manager regarding the whole process of project. Then after evaluating all the
pros and cons the work has been executed after directing the workers which
help in reaching to the base line that was decided which actually the initiation
of project is. After reaching baseline a meeting was conducted to discuss about
reaching of baseline and appreciating people involved in this work.
2.2.3. Describe how project activities were measured, recorded and reported on to
make sure they were delivered in accordance with the agreed budget.
Ans: For the success of project it is very essential for project manager to measure, record and
report all the activities involve in project in timely manner for ensuring that each get
accomplish in agreed budget. Following are certain ways through which these were measured,
Cost ration: This method is used to measure the actual cost or any overhead involve within
the execution of activities so that further actions can be taken to manage the budget (Valerdi,
2019). Under this each milestone when get completed is calculated using the cost ration which
involve budgeted amount. This support in comparing the budgeted cost ith actual one that
further help in identifying that whether the activities are executed on provided budget or not.
2.2.4. Provide documented examples to support your response to the previous question.
Documents that can used as evidence so that they can be further used as records and
evidences are budgets that are prepared, risk management plan, project cost management etc.
so that these can be analysed in making further decisions.
Summary of what to submit for Task 2 Project cost management
1. A budget and cost management plan for your project
2. Written responses Tasks 2.2.2 and 2.2.3
3. Workplace documents and evidence to support your response to Task 2.2.3.

Project Management Practitioner BSBPMG512, 513, 514, 518: Assessment Kit 2 of 4
Task 3 Project Quality Management
222222 Develop and submit a quality management plan for your project.
The quality management plan document al the required information which is
consider to be essential for effectively managing the project quality from the
project planning to its delivery. It help in determining the quality policies for the
project, procedure, criteria for as well as area of application and authorities, roles
and responsibilities (Neyestani, 2017). Hence appropriate execution of the project
the some of the quality standards are being decided which help in maintaining the
accuracy within the project and ensure that the work remain as per the quality
standard fixed in order to receive the deliverables as per planned. Other tan this the
quality requirements for the different activities of involve in project are also
decided.
222222 Describe the process you undertook to decide the quality requirements for the
project and create the schedule making sure to address the following in your
response:
a) Describe the process, techniques and tools you used (include details about who
was involved and applicable policies and procedures). Briefly explain why
these were appropriate for this project?
Ans The decision regarding determination of quality control is very much essential
for the project manager as it help in ensuring that the action take by project
manager toward accomplishment of p0roject will provide most appropriate
outcome. The tools and technique used for performing the process of quality
requirement decision making are mentioned below:
Cost of quality: This involve all the cost which is required for conforming about
the quality of project which mainly includes the cost for ensuring the conformance
toward requirements and cost of non-conformance so that with the help of findings
the right balance can be created (Kogawa and Salgado, 2017). This method is
effective as it help in preventing the mistakes instead of detecting them as the cost
of non-conformance is very high.
Cause and effect technique: This is also one of the most effective technique
which is used to evaluate a particular problem and then determining the main
cause behind that issues and effect that it bring on overall performance. This is
helpful in determining the cause root of any issue which can be used to resolve the
problem and enhancing the quality of project by making it error free.
b) Describe how an agreed baseline was reached and how you communicated
these to stakeholders.
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Project Management Practitioner BSBPMG512, 513, 514, 518: Assessment Kit 2 of 4
BY making use of these quality requirement tools the agreed baseline is used,
as by using these tools after competition of a milestone it went through a
quality check. These tools support in determining the issues in the system and
main cause behind it and with the help of this recovery plans are created that
further support in reducing the error. This support in reaching to the baseline
and to communicate with stakeholder a discussion was arranged to assure that
each get through the issues found and rectified.
222222 Describe how project activities were measured, recorded and reported on to
make sure they complied with the agreed quality criteria. Include details about
how these criteria was used as a basis for performance management.
The quality criteria of each activity are measured as per the triple constraints such
as scope, schedule and budget. This support in determining that whether the
particular activity remain helpful in accomplishing the project goal and scope.
These criteria are used as the basis for the performance management as these
criteria are those over which the whole project depend (Castello, De Castro and
Marimon, 2019). So an activity which cover al these criteria that is executed in
budget and as per schedule provided as well as provide a wider scope for
accomplishing the actual objective behind project will consider to be most
appropriate and meet up quality criteria.
222222 Provide documented examples to support your response to the previous question.
There are various documents which are helpful in managing the quality of a
project so that the policies, procedures, criteria of quality followed etc. can be
documented efficiently. These documents also help in reviewing the quality of
project plan so that the project quality can be maintained and high quality results
can be efficiently achieved. In order to manage quality of projects efficiently
documents which can be used as evidence are quality charter, quality baselines,
record books for making the benchmarks so that high quality can be maintained
etc. These documents can be used in future for further reference so that highly
efficient results can be achieved which can help in making the delivery system of
services effective in Woolsworth.
Summary of what to submit for Task 3 Project quality management
1. A quality management plan for your project
2. Written responses Tasks 2.3.2 and 2.3.3
3. Workplace documents and evidence to support your response to Task 2.3.3.

Project Management Practitioner BSBPMG512, 513, 514, 518: Assessment Kit 2 of 4
Task 4 Project Procurement Management
2.4.1. Develop and submit a procurement management plan for your project.
Procurement management plan help in procuring the required materials from the
vendors at appropriate rates and quality so that these can be used in further
processing of the material so that high quality results can be achieved. Following
are the steps involved in procurement management plan:
 Define roles and responsibilities: It is important that the roles and
responsibilities related with the procurement team is determined so that the
tasks can be completed effectively
 Create schedule: It is essential that an appropriate schedule is created so
that the activities can be allotted appropriate time so that project can be
completed efficiently.
 Mitigate risk: It is important that the risks are identified so that effective
steps can be taken in order to mitigate such risks which can help in
completion of project on time.
 Determine cost: The cost related with procurement must be determined by
issuing a request for a proposal (RFP) so that vendor’s details can be
arranged.
 Establish decision criteria and approval workflow: Decisions related with
project procurement needs to be made so that the workflow can be
maintained which can help in completing the work on time.
 Establish vendor management: This step is related with strategies and
protocols which can help in determining the best vendors from whom
acceptable goods and services can be received.
 Review and approval process: The final approval of best fit vendor is
reviewed based on procurement documents so that the materials can be
procured.
2.4.2. Describe the process you undertook to determine, agree to and establish
procurement requirements and processes; making sure to address the following in
your response:
a) Describe the process, techniques and tools you used (include details about who
was involved and applicable policies and procedures). Briefly explain why
these were appropriate for this project?
The tools and techniques like Kissflow procurement cloud can be used which
help in procurement based on automation by designing specific procurement
function like purchase order management which help in procuring the goods
on time. Precoro is another tool that help in keeping a record of purchase
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Project Management Practitioner BSBPMG512, 513, 514, 518: Assessment Kit 2 of 4
orders, budget and on-board vendors so that effective procurement can take
place.
b) Describe how suppliers were chosen (including what information you
obtained from suppliers and how you communicated the selection criteria).
It is essential that information like cost, quality and safety, delivery, service, social
responsibility, convenience/simplicity, risk and agility are gathered from different
suppliers so that the supplier that best fits the requirement can be chosen.
c) Who was required to sign off on the procurement process to be used?
The process which needs to be used needs to be signed off by the logistics manager who
is authorised for monitoring and managing the logistics and supply of an organisation so that
highly effective supply chain can be developed.
2.4.3. Explain the probity and project governance constraints related to procurement
for this project.
It is essential that procedural arrangements and systems are followed so that ethical
actions can be ensured during the procurement process. Procurement policies,
processes, management procedures etc. needs to be taken care of while
procurement process. The constraints can be related with suppliers hiding
information related to social responsibility, defects in goods etc. which can
constrain probity and project governance.
2.4.4. Describe the process for negotiating, agreeing to and communicating the terms
and conditions of supply.
During negotiation it is important that various factors are considered so that
effective deals can be finalised.
 Setting objectives when negotiation with suppliers
 Understanding the suppliers
 Developing a negotiating strategy
 Negotiating team
 Conducting negotiations
 Negotiation on price
 Running checks on suppliers
 Drawing contract for purchase
The above steps need to be followed so that effective negotiation can take place. The
communication can be done through effective communication channels so that the deals can
be finalised.

Project Management Practitioner BSBPMG512, 513, 514, 518: Assessment Kit 2 of 4
2.4.5. Describe how project activities were measured, recorded and reported on to
make sure they complied with the agreed conditions of supply and procurement
management plan.
The methods to measure the progress of project are reporting periods, project
status, project phases, percentage complete etc. The team must be involved and
effective tools must be used so that the project can be completed within the
deadline. Recording of the project can be done by effectively noting down all the
procedures included in the project by book-keeping and record making system.
The reporting can be done through directly reporting to the project manager or by
documenting the project progress.
2.4.6. Provide documented examples to support your response to the previous question.
Various documents can help in providing evidence related to negotiation like letter
of internet, purchase contract or lease etc. which can help in determining the ways
in which negotiation during the deal has been made. These documents can be used
in future so that future negotiations can be concluded in an effective manner and
also these can be used as records for further reference in future.
Summary of what to submit for Task 4 Project procurement management
1. A procurement management plan for your project
2. Written responses to Tasks 2.4.2 - 2.4.5
3. Workplace documents and evidence to support your response to Task 2.4.5.
Task 5 Implement and Monitor Project Resource Management
Describe at least two (2) instances where you became aware of an issue related to managing
resources for your project. One (1) of these issues must be related to procurement.
For each issue/non-compliance, address the following questions:
2.5.1. How did you identify and communicate this issue?
Issues related to managing the resources efficiently were identified when the
activities were unable to be completed within the estimated time and in a desired
manner which affected the overall quality of the project implementation. This
issue was communicated among team members by the team leader by using
effective communication tools like meetings, e-mails etc. so that the issue can be
addressed and resource allocation among activities of project can be ddone
efficiently.
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Project Management Practitioner BSBPMG512, 513, 514, 518: Assessment Kit 2 of 4
2.5.2. What was the impact of this issue on the project in terms of cost, quality, time
and procurement?
During the procurement of goods so that high quality of goods can be provided to
customers at Woolsworth along with enhancing the quality of service delivery
system various issues were faced due to inappropriate allocation of resources
among the project activities. These issues affected the cost, quality, time and
procurement process which also affected the way in which the overall objectives
were to be achieved. This can affect the overall effectiveness of project in
achieving desired goals and objectives within the time desired and can also
increase the cost of project.
2.5.3. What changes were implemented as a result? Please provide a rationale for your
answer.
The changes that can be implemented so that resource allocation can be improved
are determining clear goals and objectives, determining the resources available
and using effective tools so that the resources can be allocated among the
activities in order to achieve goals. The changes can be automating the ways in
which resource allocation can be improved through effective knowledge
management system so that resource allocation can become effective.
2.5.4. Submit evidence to support your responses.
Evidence may include (but not limited to):
Emails: These are effective communication tools which can help in exchanging
information related with the changes done in resource allocation so that the
team members can be efficiently informed about the progress. These can be
used as evidence as they can be checked in future.
Meeting minutes: These can help in maintaining the record related with
everything that happened at a meeting so that it can be used as evidence in
future.
A completed change request document: It is a document related with
adjustment which needs to be done in a system so that change management
can be effectively done and can also be used as a document of evidence.
Monitoring, reporting and tracking documents showing how issues are
identified. It is important that the documents are monitored, reported and
tracked so that the issues can be identified related with completion of a
project which can help in completion of project on time.
Changes you made to project documentation such as the quality management
plan.

Project Management Practitioner BSBPMG512, 513, 514, 518: Assessment Kit 2 of 4
Summary of what to submit for Task 5 Implement and monitor project resource
management
1. Written responses to Tasks 2.5.1 - 2.5.3
2. Workplace documents and evidence to support your response to Tasks 2.5.1 –
2.5.3.
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Project Management Practitioner BSBPMG512, 513, 514, 518: Assessment Kit 2 of 4
Task 6 Stakeholder Meeting
Purpose of assessment
For this assessment you will be assessed on your interaction and communication skills as well
as your contributions to each of the meeting agenda items.
Your assessor will be looking to see that you demonstrate:
 clear communication
 active listening and questioning to clarify understanding
 collaboration and co-operation with others to achieve a shared goal
This means that you will need to discuss each agenda item with your team, not just provide
your opinion.
(Note: In order for your assessor to observe your meeting you will need to video record it. If
you are unable to do this in your workplace please contact your assessor for other options.)
2.6.1. Create and deliver a 15-minute presentation to deliver to your project
stakeholders. Your presentation must cover the following:
Covered in PPT
 Essential information about the project related to schedule, quality, cost
and procurement
 Key considerations you feel are important for your stakeholders to be aware
of, including how these aspects will be monitored and tracked.
 Share your WBS, project schedule, quality and procurement management
plans
 Provide a summary of how decisions were made and agreed to.
2.6.2. Following the presentation, you will be required to facilitate a discussion to elicit
feedback.
2.6.3. Submit the presentation that you prepared and the video recording of the meeting.

Project Management Practitioner BSBPMG512, 513, 514, 518: Assessment Kit 2 of 4
Submit the following for Task 6 Stakeholder meeting
1. Presentation addressing 2.6.1.
2. A video recording of the presentation and meeting. The video must demonstrate
your participation and contribution. Ideally you will upload your video to YouTube
(as a private video) and provide the link in your submission.
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Project Management Practitioner BSBPMG512, 513, 514, 518: Assessment Kit 2 of 4
Task 7 Project Finalisation - Project Resource Management
So far you have planned and implemented the project schedule, quality, cost and procurement
management plans for your project. Now that you have come to the end of the project, reflect
on these aspects in relation to the project outcomes and respond to the following questions.
222222 What lessons learned from previous projects did you take into consideration for
this project?
During the project the lessons learnt in the previous projects helped me in avoiding
various mistakes which could have caused risk in my project and could have
affected its quality. I continuously documented the progress of complete project
which helped me in keeping recorded related with the project so that i could make
continuous improvements and development so that efficient results could be
achieved. Also the lessons regarding use of effective tools like Gantt chart, WBS
helped me in completing the project on time by allocating the resources among
various activities in an efficient manner. The project helped me in managing
resources and time in an efficient manner along with learning about various
aspects of the project.
222222 Consider the outcomes from the stakeholder meeting, project outcomes and
your own observations; what lessons have you learned from this project in relation
to project resource management (schedule, quality, cost and procurement)? What
would be your recommendations for future projects?
In your response to this question, consider the following:
 What worked?
My knowledge regarding my field of work as a logistics manager at Woolsworth helped
me in appropriately aligning all the activities so that the project could be completed
and desired results could be achieved. these activities helped me in making the service
delivery project at the company more efficient so that high customer satisfaction could
be generated thereby helping the company in gaining competitive advantage in
market.
 Were the processes in place sufficient for identifying, monitoring and
controlling project schedule, cost, quality and procurement? Discuss and
identify areas for improvement.
The processes used while all the activities were sufficient in completing each of the
activity in an effective manner by following each of the process step along with
documenting them so that high quality results can be achieved. However improvement
can be made in each of the stages by efficiently implementing the principles and
procedures along with enhancing the quality of their application.

Project Management Practitioner BSBPMG512, 513, 514, 518: Assessment Kit 2 of 4
 Of the changes that were made did they result in improved outcomes? What
were they?
The changes that were made were related with improving the service delivery for the
customers so that their experience can be enhanced. The change has helped
Woolsworth in improving the way in which customers can purchase their products
along with increasing their satisfaction through improved processes.
222222 What finalisation activities did you conduct when the project ended (in relation
to time, cost and quality management and procurement). Explain why these
activities were important for this project.
The activities after finalisation of the project were related with winding up the
project through their documentation so that these can be used in future for record
keeping and maintaining records in future. These activities are essential as they can
help in analysing the way in which project was implemented so that improved
process can be implemented in future such projects.
Summary of what to submit for Task 7 Project Finalisation
1. Written responses to Tasks 2.7.1 – 2.7.3
Please submit all your responses to this assessment kit to myAIM.
- End of document-
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