Case Study of Auburn Winery Company (AWC)

Integrated Information System Proposal [Date: 05.10.17] Auburn Wine Company
ERP Implementation Proposal
Case Study of Auburn Winery Company (AWC)
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Integrated Information System Proposal [Date: 05.10.17] Auburn Wine Company
Table of Contents
1.0 AWC System Analysis and Description.......................................................................3
2.0 Available Facilities in SAP HANA Solution..................................................................4
3.0 Detailed Implementation Process: Transition, Strategy, and Timeline........................7
4.0 Four SAP Business Suites, Third-party Applications and AWC requirements..........10
5.0 Business Process Re-engineering (BPR) Functional Areas......................................11
6.0 Training Requirements and Change Management Issues........................................12
7.0 ERP Adoption for Competitive Advantages...............................................................12
Cost Estimation.............................................................................................................14
References.......................................................................................................................16
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Integrated Information System Proposal [Date: 05.10.17] Auburn Wine Company
1.0 AWC System Analysis and Description
Current information in AWC does not support new IS (Information System)
requirements, as the existing systems are out of date. Financial accounting system
DataAction that is used in Adelaide cannot support the marketing and sales. Peartree
module is used for tracking the inventory for glass bottling plant and the values are
converted to DataAction; however, for handling the vendor payments through the
accounting system. Proprietary SCM (Supply Chain Management) is run through
procurement branch and it was not integrated to other systems. Sales and marketing
office at Sidney has separate system for running proprietary logistics department with
shipping helps for wine.
Wineries in AWC store the data into individual network and PC connected grid
within a server; production data is stored to databases for individual wineries. The data
is passed to headquarters in Adelaide and company’s main database is consolidated.
Production planning is performed for each winery and inventory control is put into place
into excel based datasheets and no automation exists for production and billing
operations. DataAction is utilized only for internal accounting activities, billing and
invoicing for customers; DataAction can estimate the payrolls for workers and can
handle international sales merely.
Based on the above-mentioned system operation descriptions, the weaknesses
and limitations are realized in terms of operational costs, reliability, efficiency, security,
and data integrity aspects. Following table depicts the weaknesses;
System Elements Weakness
Aspects
Improvement Areas
Production
Process
Operational cost,
efficiency, and
security
The production process lacks in faster
delivery of products; yields more
operational cost, and provides lesser
automation
Accounting
System
Reliability,
security, and
Lacks in automation; considers different
departmental modules for overall billing
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Integrated Information System Proposal [Date: 05.10.17] Auburn Wine Company
efficiency activities, and lacks in convenient
procedures
Supply Chain
Management
Operational cost Proprietary and consumes more cost for
excel based operations
Logistics
department
Reliability and
efficiency
Logistics operation is run in another distant
department causing time lack as all the
system software is out of date
Manufacturing
and business
process
Operational cost Manufacturing process cannot be followed
with innovative business ideas and
packaging procedures
Billing and
payment module
Efficiency Payments are handled from different terms
such as vendor payments, internal
accounting, and payrolls
Table 1: Weaknesses exist for Current AWC Business Process
(Source: Created by author)
2.0 Available Facilities in SAP HANA Solution
In this part, the available tools and parts under SAP HANA are discussed and
how the tools can be better implementation aspect for considered case study of AWC.
The tools are depicted with additional images and detailed operational aspects;
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