Project Management: Initiation Document and Work Breakdown Structure

This case study discusses the project initiation document and work breakdown structure in project management. It covers the importance of project initiation document, including necessary requirements, and the division of tasks through a work breakdown structure. The study also highlights the budget breakdown and stakeholder analysis.

Case study four
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Contents
INTRODUCTION...........................................................................................................................3
MAIN BODY..................................................................................................................................3
CONCLUSION................................................................................................................................6
REFERENCES................................................................................................................................7
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INTRODUCTION
Project management is based on the practice of initiating, controlling, planning, executing
and closing the work of team. In order to achieve the significant goals and objectives. it helps to
meet the specific success criteria within specific time intervals. It is mainly covered the time
quality, budget, scope and time. It is becoming challenge to optimizes the necessary input where
it will generate the accurate output. The report will discuss about the project initiation document
for including all necessary requirement in project execution. Furthermore, it will discuss about
the work break down structure to divide the task by multiple stakeholders within organization.
MAIN BODY
Project Initiation document
It is based on the documentation plan that will consist the summary of project and
identify what are different resources, risk within project (Cakmakci, 2019 ).
Title of Project To manage the facilities and services for organizing
Olympics event in Manchester.
Estimated budget (from brief) For completing the project, it should be estimated the
overall price of event organizing that will take £20k.
In the project, it mainly includes resources, equipment cost,
location and so on.
Start date 12-2-2020
Finish date 12-5-2020
Project Sponsor The project Sponsored by the higher education institution
(HEI) games.
Project Manager Senior management at QAHE
Main objectives  The primary objective of project is to improve the
better facilities and services.
 In order to increase the popularity in global
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marketplace.
Overall suggested approach It can be defined the proper milestone which provide a brief
idea about overall project completion. This type of mile
stone will help for identifying initial level to final level. In
order to achieve the specific goals and objectives.
Risk In the project, there are different type of risk identified such
as financial risk, communication risk, management risk and
operational risk.
Resources The project is included the essential resources such as
manpower, capital resources, software and hardware.
Stakeholder Analysis
It is a method of determining those people before the project begin such as grouping
them. As per participation. Groups of people influence to show interest in the current project. In
order to involves within communication for one participant to another.
Name of stakeholder Interested in project
Project manager It always intertest in the project for organizing event in
other countries for planning and identifying essential
resources in event management.
Customer Customers are shown their interest towards the project
where they are checking the availability while attend
events.
Government Government support to give funding so as it become
easier for arranging the better services in proper
manner.
Employee Every employee is participating in the project
management while manager has been divided the
responsibilities of each members as per their
performance.
The director of institution that will provide guidance for
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Directors
implementing strategies which help for successfully
organized effectively and efficiently.
Leaders
In the project, leaders are encouraging the other team
members to manage and control the overall project in
step by step manner.
Sponsor They are interested within project so that it provides
finding on the fulfill all type of essential requirement in
the project.
Table:2
Budget break down
It will breakdown the overall budget into smaller units. In order to summaries the
expected income as well as expenditure of project (Hirman, Benesova and Tupa, 2019). In this
way, it can easily estimate the price or cost in project completion.
Items Costs in ($)
Internet cost $2000
Research cost $1000
Software cost $1500
Lab our cost $2500
Electricity cost $3000
Total $10000
Table :1
The budget break-down will help for organiser to control and manage overall project activities.
In order to achieve the goals and objectives.
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Work break down structure
It is based on the deliverable oriented hierarchical decomposition of project that can be
executed the task by project team (Kerzner, 2019). It must accomplish the project objectives and
also create required an appropriate deliverable.
Figure 1 Work break down structure
CONCLUSION
From above discussion, it has summarised about the project management, which help for
maintaining and controlling entire activities of project in proper manner. The report is also
covered the time quality, budget, scope and time. In this report, it can be discussed about the
project initiation document for including all necessary requirement in project execution.
Furthermore, it also divided different task in the form of work-break down structure where
multiple stakeholders within organization.
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REFERENCES
Book and Journals
Cakmakci, M., 2019. Interaction in Project Management Approach Within Industry 4.0.
In Advances in Manufacturing II (pp. 176-189). Springer, Cham.
Hirman, M., Benesova, A. and Tupa, J., 2019. Project Management during the Industry 4.0
Implementation with Risk Factor Analysis. Procedia Manufacturing. 38. pp.1181-1188.
Kerzner, H., 2019. Using the project management maturity model: strategic planning for project
management. John Wiley & Sons.
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