Charity for Age UK - Project Management Report

This report outlines a brief discussion on management of a project, called Charity for Age UK. It includes project selection, objectives, expected benefits, estimated total cost and resources required, stakeholder analysis, key risks, constraints and assumptions, key milestones and deliverables, work breakdown structure, and project closure.

Running head: CHARITY FOR AGE UK
Charity for Age UK
Name of the Student
Name of the University
Author’s Note:

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CHARITY FOR AGE UK
Table of Contents
Introduction................................................................................................................................2
1. Business case..........................................................................................................................2
1.1. Project Selection and Rationale......................................................................................2
1.2. Objectives........................................................................................................................3
1.3. Expected Benefits and estimated total cost and resources required................................3
1.4. Stakeholder Analysis.......................................................................................................4
1.5. Key Risks, Constraints and Assumptions.......................................................................5
1.6. Key Milestone and Deliverables.....................................................................................7
1.7. Key Project Personal and Roles......................................................................................7
2. Work Breakdown Structure....................................................................................................7
3. Activity List and Gantt chart..................................................................................................9
4. Network Diagram and Critical Path Analysis......................................................................17
5. Budget..................................................................................................................................19
6. Risk Management.................................................................................................................24
6.1. Risk Identification.........................................................................................................24
6.2. Analysis of Probability and Consequences...................................................................26
6.3. Risk Mitigation..............................................................................................................26
7. Quality Management............................................................................................................27
7.1 Quality Control Measures..............................................................................................31
conclusion................................................................................................................................31
References................................................................................................................................32

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CHARITY FOR AGE UK
INTRODUCTION
Project management is the practice for initiation, planning, execution, controlling as
well as closing of team work for the purpose of achieving certain specified objectives and
then meeting success criteria at a specific time with provided resources (Joslin and Müller
2015). Since a project is the temporary endeavor that is designed for producing a unique
product or result, it is vital to manage the product efficiently. Project management is
responsible for managing project. The following report outlines a brief discussion on
management of a project, called Charity for Age UK.
1. BUSINESS CASE
1.1. Project Selection and Rationale
i) Project Selection: A fund raising event is being arranged for a popular and
registered charity in the United Kingdom, namely Age UK. It was launched in the year of
2009 and it combines several operations of the previously separate charities Help the Aged
for forming the largest charity of the UK for older people. Three alternatives were being
considered in beginning, which were food festival, marathon and musical program. However,
proper evaluation of these three events, marathon event is selected for this charity.
ii) Project Rationale: The project rational is an argument that is present in favor of
deploying this project of Charity for Age UK. It provides a detailed explanation of the reason
that project is needed by the Charity in the United Kingdom. This project was selected for
providing major support to the elderly people involved with this charity and so that they get
subsequent extra benefits apart from the regular ones. Moreover, the funds that will be raised
from this event are also expected to provide benefits in future for the elderly people.

3
CHARITY FOR AGE UK
1.2. Objectives
The development of objectives in this project would be helpful to integrate the
respective project aim to manageable modules so that it is executed easily within given
resources and time. The objectives of this project of Charity in Age UK are sub divided into
two sections of primary and secondary. The primary and secondary objectives of this project
are as follows:
i) Primary Objectives:
 To organize a fund raising event for a popular UK based charity for old people, Age
UK.
 To collect funds from the event to be organized for donating to this Age UK Charity.
ii) Secondary Objectives:
 To select a feasible and attractive event so that people are attracted to the event and
funds are raised and to make the event successful after proper evaluation.
 To make the marathon event successful so that maximum funds are raised for the
betterment of the organization.
1.3. Expected Benefits and estimated total cost and resources required
The expected benefits of this project of Charity for Age UK mainly include raising of
maximum funds from the marathon event for providing advantages to the elderly people in
Age UK and maintain sustainability for improving quality of life for these people. Another
significant expected benefit of this fund raising event is to increase the effectiveness of Age
UK Charity.

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CHARITY FOR AGE UK
The estimated total cost of this event is approximately 75000 pounds and the
resources required are project manager, accounting staffs, marketing team, sponsors,
volunteers, laborers, logistics team, caterer and decorator.
1.4. Stakeholder Analysis
Stakeholders are referred to as a group of people, who has major concern and interest
within a company. These stakeholders could affect or even be affected by each and every
organizational policy, action and objective (Kerzner and Kerzner 2017). They are directly
linked to the organization and have major impact on the organization. Stakeholder analysis
can be stated as the procedure to assess any system as well as potential changes for relating
them to stakeholders. The stakeholders of this project of Charity of Age UK are project
manager, sponsors, and clients of the project, marketing team, logistics team and accounting
staffs. The benefits of these stakeholders are provided below:
Stakeholder Benefits
Project Manager  Provides guidance and leadership to the entire
project team.
 Monitors the entire progress of the project until
closure.
 Manages the budget of this project.
Sponsors  Provides resources to the project team for better
execution.
Clients of the Project  Provides requirements to the project team so that
this project is completed properly.
Marketing Team  Promotes or advertises the marathon event for
obtaining the mission of the charity event.

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CHARITY FOR AGE UK
Logistics Team  Organizes storage and distribution of project that
are required for the project.
 Ensures appropriate products are delivered to the
correct location on time and also at good cost.
Accounting Staffs  Records and reports the cash or fund that is being
raised from the event.
 Maintains financial log and control for the charity
of Age UK.
1.5. Key Risks, Constraints and Assumptions
There are some of the major risks, constraints and assumptions in this project of
Charity for Age UK. These are as follows:
i) Assumptions: The significant assumptions of this project are given below:
 The project has to be completed within 6 months.
 The project has to be developed within £75000.
 The total man-hour required for the making the project successful is 800 hours.
 The funds collected are to be provided to the charity of Age UK for giving major
benefits to the elderly people.
 Safety and security is provided to the candidates for successful completion of the
project.
ii) Constraints: The cost, time and quality are the most significant parameters of this
fund raising event or project management activity of Charity for Age UK. The time constraint

6
Cost
Scope Time
Quality
CHARITY FOR AGE UK
is one of the major constraints that is responsible for delaying the project majorly
(Marchewka 2014). Moreover, this constraint often affects the start time and end date. The
next constraint of this project is the total cost needed for the project. This particular constraint
comprises of expenses of the resources, labor costs, and estimation of risk estimation, costs of
caterer, costs for advertisements, expenses of logistics team, decorator costs and many more.
The third or the final constraint of this project of Charity for Age UK is scope or quality. This
scope includes obtaining data that are needed to initiate any project as well as the
characteristics the product will be having for meeting the requirements of the stakeholders
(Fleming and Koppelman 2016). The fund raising event for this charity would be providing
funds to the elderly people in Charity Age UK.
iii) Risks: There are two types of risks in the project that often create issues for
making that specific project successful. These two project risks are cost risk and schedule
risk. This cost risk refer to the accuracy of cost estimation and scope creep (Walker 2015).
The schedule risk refers to that risk, where the project activities would be taking longer than
expected. Since, the time and cost of this project are restricted to 6 months and 75000
pounds, it could become a major issue for both this charity event of Age UK.
Figure 1: Triple Constraints of Project

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CHARITY FOR AGE UK
(Source: Created by the Author in MS Word)
1.6. Key Milestone and Deliverables
The key milestones of this project of Charity for Age UK are as follows:
i) Finalization of Date and Location.
ii) Finalization of Caterer, sending invitations.
iii) Finalizing event and contacting decorators.
iv) Advertising of the event.
v) Development of fund raising event.
vi) End of the Project.
1.7. Key Project Personal and Roles
The key project personnel and roles demonstrate the major team members, who are
associated in the project. The project team of this Charity of Age UK project comprises of
project manager, sponsors, marketing team, accounting staffs and logistics team (Harrison
and Lock 2017). The project manager is responsible for providing an overall look out to the
project and even checking of project progress, The sponsors are responsible for provide
funding to the project to make it successful. The marketing team is responsible for promoting
the events so that more candidates are involved. The accounting staffs are responsible to
maintain a specific financial log for maintaining the funds (Heagney 2016). Logistics team of
the project is responsible for delivering goods and services required for project on time
accurately.

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CHARITY FOR AGE UK
2. WORK BREAKDOWN STRUCTURE
The work breakdown structure or WBS can be stated as an important project
deliverable, which is responsible for organizing the work of a project team into certain
manageable sections. According to the PMBOK or Project Management Body of Knowledge,
this work breakdown structure is the deliverable oriented hierarchical decomposition of work
that is to be executed by the respective project team (Mir and Pinnington 2014). It eventually
defines the significant project scope into manageable sections, which the project team could
easily understand since every level of the work breakdown structure helps to provide detailed
description.
The project team creates this work breakdown structure by proper identification of
significant functional deliverables and hence sub dividing these functional deliverables to
small systems as well as sub deliverables (Leach 2014). Next, the sub deliverables are
decomposed until any single person is assigned and the specified work packages needed to
produce the sub deliverables are recognized as well as grouped together. Work packages
depict to the list of activities or tasks that should be done for producing the specified work
unit. From the perspective of cost, the work packages are grouped and assigned to any
particular department for producing the relevant work (Verzuh 2015). All of these
departments are defined within the organizational breakdown structure and then subsequently
allocated a respective budget for the purpose of producing feasible deliverables.
There are some of the major benefits of this work breakdown structure. The first and
the foremost advantage of this WBS is that it breaks down the entire project into small parts
so that it becomes easier to execute the project without any type of complexity (Svejvig and
Andersen 2015). Moreover, the project cost performance is identified and issues or problem
areas are also observed by this. Another important and significant advantage of this work
breakdown structure is that it could be effectively and efficiently utilized for identifying the

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CHARITY FOR AGE UK
potential risks or threats within the project. In this project of Charity for Age UK, as the
project is made for fund raising event and it might continue for approximately 6 months, it is
extremely important to breakdown the tasks and activities to execute the project efficiently
(Kerzner 2018).
Start Project Initiation Phase
Brainstorming Session
Identification of
Objectives
Documention of the
objectives
Selection of the Location
Selection of the Date
Selection of the Route
Map
Planning Phase
Budget Estimation
Selection of
advertisement mode
Reserving Location
Selection of Target
Customers
Making Guests List
Finalizing guest list
Sending invitations
Sending payment to
location
Selection of caterer
Reserving caterer
Sending payment to
caterer
Finalizing menu of
food
Selecting programs for
the fund raising program
Evaluating feasibility of
musical program
Evaluating feasibility of
Marathon
Evaluating feasibility of
Food Festival
Finalizing Marathon event
for the charity
Taking permission from
government's local
authorities
Taking permission from
sports ministry
Contacting with the
decorators for the event
Organizing and finalizing
seating chart of guests
Execution Phase
Advertisement or
marketing of the event
Providing
adversitements on social
media
Providing
advertisements on
newspapers and local
magazines
Providing
advertisements on radio
Providing
advertisements on
television
Selection of candidates
for the event
Assigning tasks and
responsibilities to each
member of the project
team
Developing fund raising
areas
Identification of sponsors
for the project
Deciding entry fee for
the Marathon event
Making T-Shirts and
handbags or wallets for
the event
Selling T-Shirts to the
guests
Selling handbags or
wallets for the guests
Opening a bank account
for fund raising purpose
Arranging of Safety and
Logistics factors for the
project
Ensuring safety and
security of the candidates
of the marathon event
Opening as well as
closing of the marathon
event
Distributing food packets
to candidates and guests
of the event
Finalizing the accounts
and checking the fund
raised from the event
Project Closure
Clearing of payments to
the project team
members
Donating funds raised
from the marathon event
to Age UK Charity
organization
Sending thank you notes
to the sponsors and
volunteers
Clearing up of the event
site after marathon
Close Project
Figure 1: Work Breakdown Structure
(Source: Created by the Author in MS Project)
3. ACTIVITY LIST AND GANTT CHART
For the purpose of monitoring as well as controlling the work or performance of this
project of Charity for Age UK in respect to the initial developed timeline, the respective
project manager has eventually developed and set the baseline within the project time that is
being developed in Microsoft Project software.
Outline
Numbe
r
Task Name Duration Start Finish Predecessors
0 Charity for Age UK 78 days Thu 10- Mon 29-

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CHARITY FOR AGE UK
01-19 04-19
1 Start Project 0 days
Thu 10-01-
19
Thu 10-
01-19
2 Initiation Phase 10 days
Thu 10-
01-19
Wed 23-
01-19
2.1 Brainstorming Session 2 days
Thu 10-01-
19
Fri 11-01-
19
1
2.2 Identification of Objectives 2 days
Mon 14-
01-19
Tue 15-
01-19
3
2.3
Documentation of the
objectives
1 day
Wed 16-
01-19
Wed 16-
01-19
4
2.4 Selection of the Location 2 days
Thu 17-01-
19
Fri 18-01-
19
5
2.5 Selection of the Date 1 day
Thu 17-01-
19
Thu 17-
01-19
5
2.6 Selection of the Route Map 3 days
Mon 21-
01-19
Wed 23-
01-19
6,7
3 Planning Phase 33 days
Thu 24-
01-19
Mon 11-
03-19
3.1 Budget Estimation 2 days Thu 24-01- Fri 25-01- 8

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CHARITY FOR AGE UK
19 19
3.2
Selection of advertisement
mode
6 days
Mon 28-
01-19
Mon 04-
02-19
10
3.3 Reserving Location 4 days
Mon 28-
01-19
Thu 31-
01-19
10
3.4 Selection of Target Customers 2 days
Tue 05-02-
19
Wed 06-
02-19
11,12
3.5 Making Guests List 3 days
Thu 07-02-
19
Mon 11-
02-19
13
3.6 Finalizing guest list 2 days
Tue 12-02-
19
Wed 13-
02-19
14
3.7 Sending invitations 4 days
Thu 14-02-
19
Tue 19-
02-19
15
3.8 Sending payment to location 4 days
Wed 20-
02-19
Mon 25-
02-19
16
3.9 Selection of caterer 3 days
Wed 20-
02-19
Fri 22-02-
19
16
3.10 Reserving caterer 1 day
Wed 20-
02-19
Wed 20-
02-19
16
3.11 Sending payment to caterer 1 day Wed 20- Wed 20- 16

12
CHARITY FOR AGE UK
02-19 02-19
3.12 Finalizing menu of food 2 days
Tue 26-02-
19
Wed 27-
02-19
17,18,19,20
3.13
Selecting programs for the
fund raising program
8 days
Thu 28-
02-19
Mon 11-
03-19
3.13.1
Evaluating feasibility of
musical program
2 days
Thu 28-02-
19
Fri 01-03-
19
21
3.13.2
Evaluating feasibility of
Marathon
2 days
Thu 28-02-
19
Fri 01-03-
19
21
3.13.3
Evaluating feasibility of
Food Festival
2 days
Thu 28-02-
19
Fri 01-03-
19
21
3.13.4
Finalizing Marathon event
for the charity
1 day
Mon 04-
03-19
Mon 04-
03-19
23,24,25
3.13.5
Taking permission from
government's local authorities
1 day
Tue 05-03-
19
Tue 05-
03-19
26
3.13.6
Taking permission from
sports ministry
1 day
Wed 06-
03-19
Wed 06-
03-19
27
3.13.7
Contacting with the
decorators for the event
2 days
Thu 07-03-
19
Fri 08-03-
19
28
3.13.8 Organizing and finalizing 1 day Mon 11- Mon 11- 29

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CHARITY FOR AGE UK
seating chart of guests 03-19 03-19
4 Execution Phase 28 days
Tue 12-03-
19
Thu 18-
04-19
4.1
Advertisement or marketing
of the event
9 days
Tue 12-03-
19
Fri 22-03-
19
4.1.1
Providing advertisements on
social media
1 day
Tue 12-03-
19
Tue 12-
03-19
30
4.1.2
Providing advertisements on
newspapers and local magazines
1 day
Wed 13-
03-19
Wed 13-
03-19
33
4.1.3
Providing advertisements on
radio
1 day
Thu 14-03-
19
Thu 14-
03-19
34
4.1.4
Providing advertisements on
television
1 day
Fri 15-03-
19
Fri 15-03-
19
35
4.1.5
Selection of candidates for
the event
2 days
Mon 18-
03-19
Tue 19-
03-19
36
4.1.6
Assigning tasks and
responsibilities to each member of
the project team
3 days
Wed 20-
03-19
Fri 22-03-
19
37
4.2
Developing fund raising
areas
19 days
Mon 25-
03-19
Thu 18-
04-19
4.2.1 Identification of sponsors for 3 days Mon 25- Wed 27- 38

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CHARITY FOR AGE UK
the project 03-19 03-19
4.2.2
Deciding entry fee for the
Marathon event
2 days
Thu 28-03-
19
Fri 29-03-
19
40
4.2.3
Making T-Shirts and
handbags or wallets for the event
1 day
Mon 01-
04-19
Mon 01-
04-19
41
4.2.4 Selling T-Shirts to the guests 3 days
Tue 02-04-
19
Thu 04-
04-19
42
4.2.5
Selling handbags or wallets
for the guests
3 days
Fri 05-04-
19
Tue 09-
04-19
43
4.2.6
Opening a bank account for
fund raising purpose
1 day
Wed 10-
04-19
Wed 10-
04-19
44
4.2.7
Arranging of Safety and
Logistics factors for the project
2 days
Thu 11-04-
19
Fri 12-04-
19
45
4.2.8
Ensuring safety and security
of the candidates of the marathon
event
1 day
Mon 15-
04-19
Mon 15-
04-19
46
4.2.9
Opening as well as closing
of the marathon event
1 day
Tue 16-04-
19
Tue 16-
04-19
47
4.2.10
Distributing food packets to
candidates and guests of the event
1 day
Wed 17-
04-19
Wed 17-
04-19
48
4.2.11 Finalizing the accounts and 1 day Thu 18-04- Thu 18- 49

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CHARITY FOR AGE UK
checking the fund raised from the
event
19 04-19
5 Project Closure 6 days
Fri 19-04-
19
Fri 26-04-
19
5.1
Clearing of payments to the
project team members
2 days
Fri 19-04-
19
Mon 22-
04-19
50
5.2
Donating funds raised from
the marathon event to Age UK
Charity organization
1 day
Tue 23-04-
19
Tue 23-
04-19
52
5.3
Sending thank you notes to the
sponsors and volunteers
2 days
Wed 24-
04-19
Thu 25-
04-19
53
5.4
Clearing up of the event site
after marathon
1 day
Fri 26-04-
19
Fri 26-04-
19
54
6 Close Project 1 day
Mon 29-
04-19
Mon 29-
04-19
55

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CHARITY FOR AGE UK
ID Task
Mode
Outline
Number
Task Name Duration Start Finish Predecessors
0 0 Charity for Age UK 78 days Thu 10-01-19 Mon 29-04-19
1 1 Start Project 0 days Thu 10-01-19 Thu 10-01-19
2 2 Initiation Phase 10 days Thu 10-01-19 Wed 23-01-19
3 2.1 Brainstorming Session 2 days Thu 10-01-19 Fri 11-01-19 1
4 2.2 Identification of Objectives 2 days Mon 14-01-19 Tue
15-01-19
3
5 2.3 Documention of the objectives 1 day Wed 16-01-19 Wed
16-01-19
4
6 2.4 Selection of the Location 2 days Thu 17-01-19 Fri 18-01-19 5
7 2.5 Selection of the Date 1 day Thu 17-01-19 Thu
17-01-19
5
8 2.6 Selection of the Route Map 3 days Mon 21-01-19 Wed
23-01-19
6,7
9 3 Planning Phase 33 days Thu 24-01-19 Mon 11-03-19
10 3.1 Budget Estimation 2 days Thu 24-01-19 Fri 25-01-19 8
11 3.2 Selection of advertisement mode 6 days Mon 28-01-19 Mon
04-02-19
10
12 3.3 Reserving Location 4 days Mon 28-01-19 Thu 31-01-1910
13 3.4 Selection of Target Customers 2 days Tue 05-02-19 Wed
06-02-19
11,12
14 3.5 Making Guests List 3 days Thu 07-02-19 Mon
11-02-19
13
15 3.6 Finalizing guest list 2 days Tue 12-02-19 Wed
13-02-19
14
16 3.7 Sending invitations 4 days Thu 14-02-19 Tue
19-02-19
15
17 3.8 Sending payment to location 4 days Wed 20-02-19 Mon
25-02-19
16
18 3.9 Selection of caterer 3 days Wed 20-02-19 Fri 22-02-19 16
19 3.10 Reserving caterer 1 day Wed 20-02-19 Wed
20-02-19
16
20 3.11 Sending payment to caterer 1 day Wed 20-02-19 Wed
20-02-19
16
21 3.12 Finalizing menu of food 2 days Tue 26-02-19 Wed
27-02-19
17,18,19,20
22 3.13 Selecting programs for the fund raising
program
8 days Thu 28-02-19 Mon
11-03-19
23 3.13.1 Evaluating feasibility of musical
program
2 days Thu 28-02-19 Fri 01-03-19 21
24 3.13.2 Evaluating feasibility of Marathon 2 days Thu 28-02-19 Fri 01-03-19 21
25 3.13.3 Evaluating feasibility of Food Festival 2 days Thu 28-02-19 Fri 01-03-19 21
26 3.13.4 Finalizing Marathon event for the
charity
1 day Mon 04-03-19 Mon
04-03-19
23,24,25
27 3.13.5 Taking permission from government's
local authorities
1 day Tue 05-03-19 Tue
05-03-19
26
28 3.13.6 Taking permission from sports ministry 1 day Wed 06-03-19 Wed 06-03-1927
29 3.13.7 Contacting with the decorators for the
event
2 days Thu 07-03-19 Fri 08-03-19 28
30 3.13.8 Organizing and finalizing seating chart
of guests
1 day Mon 11-03-19 Mon
11-03-19
29
31 4 Execution Phase 28 days Tue 12-03-19 Thu
18-04-19
32 4.1 Advertisement or marketing of the event 9 days Tue 12-03-19 Fri 22-03-19
33 4.1.1 Providing adversitements on social
media
1 day Tue 12-03-19 Tue
12-03-19
30
34 4.1.2 Providing advertisements on
newspapers and local magazines
1 day Wed 13-03-19 Wed
13-03-19
33
35 4.1.3 Providing advertisements on radio 1 day Thu 14-03-19 Thu 14-03-1934
36 4.1.4 Providing advertisements on television1 day Fri 15-03-19 Fri 15-03-19 35
37 4.1.5 Selection of candidates for the event 2 days Mon 18-03-19 Tue
19-03-19
36
38 4.1.6 Assigning tasks and responsibilities to
each member of the project team
3 days Wed 20-03-19 Fri 22-03-19 37
39 4.2 Developing fund raising areas 19 days Mon 25-03-19 Thu
18-04-19
40 4.2.1 Identification of sponsors for the
project
3 days Mon 25-03-19 Wed
27-03-19
38
41 4.2.2 Deciding entry fee for the Marathon
event
2 days Thu 28-03-19 Fri 29-03-19 40
42 4.2.3 Making T-Shirts and handbags or
wallets for the event
1 day Mon 01-04-19 Mon
01-04-19
41
43 4.2.4 Selling T-Shirts to the guests 3 days Tue 02-04-19 Thu 04-04-1942
44 4.2.5 Selling handbags or wallets for the
guests
3 days Fri 05-04-19 Tue
09-04-19
43
45 4.2.6 Opening a bank account for fund
raising purpose
1 day Wed 10-04-19 Wed
10-04-19
44
46 4.2.7 Arranging of Safety and Logistics
factors for the project
2 days Thu 11-04-19 Fri 12-04-19 45
47 4.2.8 Ensuring safety and security of the
candidates of the marathon event
1 day Mon 15-04-19 Mon
15-04-19
46
48 4.2.9 Opening as well as closing of the
marathon event
1 day Tue 16-04-19 Tue
16-04-19
47
49 4.2.10 Distributing food packets to
candidates and guests of the event
1 day Wed 17-04-19 Wed
17-04-19
48
50 4.2.11 Finalizing the accounts and checking
the fund raised from the event
1 day Thu 18-04-19 Thu
18-04-19
49
51 5 Project Closure 6 days Fri 19-04-19 Fri 26-04-19
52 5.1 Clearing of payments to the project team
members
2 days Fri 19-04-19 Mon
22-04-19
50
53 5.2 Donating funds raised from the marathon
event to Age UK Charity organization
1 day Tue 23-04-19 Tue
23-04-19
52
54 5.3 Sending thank you notes to the sponsors
and volunteers
2 days Wed 24-04-19 Thu
25-04-19
53
55 5.4 Clearing up of the event site after
marathon
1 day Fri 26-04-19 Fri 26-04-19 54
56 6 Close Project 1 day Mon 29-04-19 Mon
29-04-19
55
10-01
Project Manager
Project Manager
Project Manager
Project Manager
Project Manager
Project Manager
Accounting Staffs,Marketing Team
Marketing Team,Accounting Staffs
Accounting Staffs,Marketing Team
Project Manager
Project Manager
Project Manager
Project Manager
Accounting Staffs,Project Manager
Caterer
Caterer
Accounting Staffs,Project Manager
Caterer,Project Manager
Project Manager
Project Manager
Project Manager
Project Manager
Local Authorities of Government,Project Manager
Project Manager,Sports Ministry
Accounting Staffs,Caterer,Decorator,Logistics Team,Marketing Team,Project Manager
Decorator,Project Manager
Marketing Team,Project Manager
Marketing Team,Project Manager
Marketing Team,Project Manager
Marketing Team,Project Manager
Project Manager
Project Manager
Project Manager,Sponsors
Project Manager,Sponsors,Accounting Staffs
Logistics Team,Marketing Team,Project Manager,Sponsors
Marketing Team,Project Manager,Sponsors
Marketing Team,Project Manager,Sponsors
Accounting Staffs,Project Manager
Logistics Team,Project Manager
Logistics Team,Project Manager
Project Manager,Volunteers
Caterer,Labourers,Volunteers
Accounting Staffs,Project Manager,Sponsors
Accounting Staffs,Project Manager,Sponsors
Accounting Staffs,Project Manager,Sponsors
Project Manager
Labourers
T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W
07 Jan '19 14 Jan '19 21 Jan '19 28 Jan '19 04 Feb '19 11 Feb '19 18 Feb '19 25 Feb '19 04 Mar '19 11 Mar '19 18 Mar '19 25 Mar '19 01 Apr '19 08 Apr '19 15 Apr '19 22 Apr '19 29 Apr '19
Figure 2: Gnatt Chart
(Source: Created by the Author in MS Project)

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CHARITY FOR AGE UK
4. NETWORK DIAGRAM AND CRITICAL PATH ANALYSIS
The network diagram is a specific visual representation of the schedule of project.
This particular diagram is a specific quality management tool, which eventually charts the
subsequent flow of activities within various project tasks (Binder 2016). It graphically
demonstrates the inter-dependent connections within steps, tasks and groups, since all of
them impact the project majorly. Bubbles, boxes and arrows are being utilized in the network
diagram for the purpose of depicting each of these activities as well as the links within them.
A network diagram is also termed as a project network, process map and flow chart.
The network diagram is being utilized within the project for drawing a graphical
network chart (Schwalbe 2015). This particular kind of diagram is specifically useful for the
network designers and project manager to compile the detailed network documentation. This
specific diagram generally comprises of the network, which is made up of interlinked systems
and groups. The significant scope of this simplified network diagram could either be a single
application, the entire project and even the family of applications (Too and Weaver 2014).
The project manager or the project team member is familiarized with the network diagrams
and it helps to map out the work sequence and schedule of the project for tracking the total
progress at every distinct step until the completion of the project. As it helps to encompass
each and every activity or result associated with this project, the network diagram can easily
illustrate the project scope (Lock 2017). In this project, MS Project is being used to obtain the
network diagram efficiently.
The CPA or critical path analysis is the widely utilized project management tool,
which utilizes network analysis for helping the project managers in handling the complex as
well as time sensitive operations efficiently (Martinelli and Milosevic 2016). The most
essential technique to use the critical path analysis is for construction of a model of the

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CHARITY FOR AGE UK
respective project, which majorly involves a list of activities that are needed for project
completion, time or duration that each of the activity takes for completion and the various
dependencies within the activities (Crawford 2014). After obtaining proper information, the
critical path analysis eventually calculates the longest path of planned activities for project
ending and the earliest and the latest that every activity could start and finish without making
the project longer.
Initiation Phase
Planning Phase
Selecting programs for the fund raising program
Execution Phase
Advertisement or marketing of the event
Developing fund raising areas
Project Closure
Start Project
Brainstorming Session Identification of
Objectives
Documention of the
objectives
Selection of the
Location
Selection of the Date
Selection of the Route
Map
Budget Estimation Selection of
advertisement mode
Reserving Location
Selection of Target
Customers Making Guests List Finalizing guest list Sending invitations Sending payment to
location
Selection of caterer
Reserving caterer
Sending payment to
caterer
Finalizing menu of
food
Evaluating feasibility
of musical program
Evaluating feasibility
of Marathon
Evaluating feasibility
of Food Festival
Finalizing Marathon
event for the charity
T aking permission
from government's
local authorities
Taking permission
from sports ministry
Contacting with the
decorators for the
event
Organizing and
finalizing seating chart
of guests
Providing
adversitements on
social media
Providing
advertisements on
newspapers and local
magazines
Providing
advertisements on
radio
Providing
advertisements on
television
Selection of
candidates for the
event
Assigning tasks and
responsibilities to each
member of the project
team
Identification of
sponsors for the project
Deciding entry fee for
the Marathon event
Making T-Shirts and
handbags or wallets for
the event
Selling T-Shirts to the
guests
Selling handbags or
wallets for the guests
Opening a bank
account for fund raising
purpose
Arranging of Safety and
Logistics factors for the
project
Ensuring safety and
security of the
candidates of the
marathon event
Opening as well as
closing of the marathon
event
Distributing food
packets to candidates
and guests of the event
Finalizing the accounts
and checking the fund
raised from the event
Clearing of payments
to the project team
members
Donating funds raised
from the marathon
event to Age UK Charity
organization
Sending thank you
notes to the sponsors
and volunteers
Clearing up of the
event site after
marathon
Close Project
Figure 3: Network Diagram
(Source: Created by the Author in MS Project)

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CHARITY FOR AGE UK
5. BUDGET
The proper application of the cost management plan eventually helps to ensure that
the project is being completed within the allocated budget. A specific estimation of this
budget is needed for any activity and this could be easily estimated with the accurate resource
planning and then allocating them according to the activities. Such activity estimation is
determined in this project by the non human as well as human resources for efficient
completion (Kerzner 2017). This type of cost management application also helps to minimize
the expenses to ensure that the acceptable needed quality level during project completion in
the given deadline. The most important and significant objective to develop this budget
management is the efficient tracking of project progress, comparing the actual as well as
planned values and finally evaluation of the impact of changes that are being made in the
development of project. Moreover, the efficiency and effectiveness of this cost management
could be determined in the incorporation of major project stakeholders and effective tradeoff
for three identified constraints in this project (Hornstein 2015).
In the planning phase of this project of Charity for Age UK, extremely lesser
information is obtained regarding progress of project within given deadline in respect to the
unforeseen and undesirable events and risks. There are some of the major processes related to
the budget management like cost budgeting, cost control, resource planning and cost
estimation, being interconnected with one another (Conforto et al. 2014). The project cost
management process is majorly concerned with proper evaluation as well as estimation of the
cost that is needed for any real resource that is being utilized to complete the specified
activity. Insertion, modification and deletion of the scopes in this ongoing project also impact
the project cost estimation and project budget. In this particular project of Charity for Age
UK, the total estimated cost is 75000 pounds and the project is to be done within this specific
cost after including cost control and resource planning.

20
CHARITY FOR AGE UK
Outline
Numbe
r
Task Name Cost
0 Charity for Age UK £162,000.00
1 Start Project £0.00
2 Initiation Phase £6,100.00
2.1 Brainstorming Session £3,300.00
2.2 Identification of Objectives £1,000.00
2.3 Documentation of the objectives £500.00
2.4 Selection of the Location £250.00
2.5 Selection of the Date £800.00
2.6 Selection of the Route Map £250.00
3 Planning Phase £66,150.00
3.1 Budget Estimation £23,850.00
3.2 Selection of advertisement mode £1,000.00
3.3 Reserving Location £1,000.00
3.4 Selection of Target Customers £5,000.00
3.5 Making Guests List £1,000.00

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CHARITY FOR AGE UK
3.6 Finalizing guest list £500.00
3.7 Sending invitations £250.00
3.8 Sending payment to location £700.00
3.9 Selection of caterer £4,000.00
3.10 Reserving caterer £900.00
3.11 Sending payment to caterer £4,500.00
3.12 Finalizing menu of food £2,000.00
3.13
Selecting programs for the fund raising
program
£20,950.00
3.13.1 Evaluating feasibility of musical program £9,350.00
3.13.2 Evaluating feasibility of Marathon £700.00
3.13.3 Evaluating feasibility of Food Festival £700.00
3.13.4 Finalizing Marathon event for the charity £700.00
3.13.5
Taking permission from government's
local authorities
£1,500.00
3.13.6 Taking permission from sports ministry £2,000.00
3.13.7
Contacting with the decorators for the
event
£2,000.00
3.13.8 Organizing and finalizing seating chart of £1,000.00

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CHARITY FOR AGE UK
guests
4 Execution Phase £81,650.00
4.1 Advertisement or marketing of the event £54,250.00
4.1.1 Providing advertisements on social media £11,000.00
4.1.2
Providing advertisements on newspapers
and local magazines
£2,000.00
4.1.3 Providing advertisements on radio £2,000.00
4.1.4 Providing advertisements on television £3,000.00
4.1.5 Selection of candidates for the event £4,000.00
4.1.6
Assigning tasks and responsibilities to
each member of the project team
£800.00
4.2 Developing fund raising areas £26,650.00
4.2.1 Identification of sponsors for the project £8,000.00
4.2.2 Deciding entry fee for the Marathon event £2,500.00
4.2.3
Making T-Shirts and handbags or wallets
for the event
£2,000.00
4.2.4 Selling T-Shirts to the guests £1,000.00
4.2.5 Selling handbags or wallets for the guests £1,000.00
4.2.6 Opening a bank account for fund raising £1,500.00

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CHARITY FOR AGE UK
purpose
4.2.7
Arranging of Safety and Logistics factors
for the project
£900.00
4.2.8
Ensuring safety and security of the
candidates of the marathon event
£500.00
4.2.9
Opening as well as closing of the
marathon event
£250.00
4.2.10
Distributing food packets to candidates
and guests of the event
£5,000.00
4.2.11
Finalizing the accounts and checking the
fund raised from the event
£3,000.00
5 Project Closure £7,800.00
5.1
Clearing of payments to the project team
members
£3,550.00
5.2
Donating funds raised from the marathon
event to Age UK Charity organization
£1,000.00
5.3
Sending thank you notes to the sponsors and
volunteers
£1,500.00
5.4 Clearing up of the event site after marathon £750.00
6 Close Project £300.00

24
CHARITY FOR AGE UK
Figure 4: Budget for the project
(Source: Created by the Author in MS Project)
January 2019 February
2019 March 2019 April 2019
£0.00
£10,000.00
£20,000.00
£30,000.00
£40,000.00
£50,000.00
£60,000.00
£70,000.00
£80,000.00
£90,000.00
£0.00
£20,000.00
£40,000.00
£60,000.00
£80,000.00
£100,000.00
£120,000.00
£140,000.00
£160,000.00
£180,000.00
Cost Cumulative Cost
Figure 5: Cash Flow of the project
(Source: Created by the Author in MS Project)
6. RISK MANAGEMENT
6.1. Risk Identification
The major risks that are being involved within the proper development of this project
of a fund raising event are multi dimensional. The subsequent objective of this project
management can be stated as the effective and efficient completion of the respective project
within the allocated resources as well as time (Todorović et al. 2015). Within project
management, the factorized decisions, which comprise of all types of negative impacts over
the estimated time or cost of this particular project of Charity for Age UK are termed as the
risks.

25
CHARITY FOR AGE UK
In this specific project of fund raising event, these risks could be broadly sub divided
to five distinctive categories, which are as follows:
i) Quality Risk.
ii) Cost Risk.
iii) Socio Political Risk.
iv) Personnel Risk.
v) Deadline Risk.
Serial
No.
Risk description Cell
references
1 Quality Risk: The specific type of event for this fund raising
activity was not being mentioned beforehand.
B1
2 Cost Risk: It is the delay in the payments or costs of the laborers,
caterers and decorators and hence it has reduced the overall team
productivity (Joslin and Müller 2015).
C4
3 Socio Political Risk: This type of risk could arise from the
restriction from local government authority and sports ministry to
organize the marathon.
A2
4 Personnel Risk: There could be a disagreement within the
respective project team and lacking of subsequent communication
within team members as well as project manager and these are
termed as personnel risks (Marcelino-Sádaba et al. 2014).
C2
5 Deadline Risk: The project was estimated to complete within 6
months and hence due to the vast activities, few of the activities
C4

26
CHARITY FOR AGE UK
took extra time; however project was completed within time.
6.2. Analysis of Probability and Consequences
Probability
Risk
Identification
A
(Unlikely)
B
(Moderate)
C
(Likely)
D
(Certain)
Impact
1 (Trivial) 1
2 (Minor) 3 4
3 (Lost Time)
4 (Major) 5, 2
5 (Fatal)
6.3. Risk Mitigation
To properly mitigate each and every above mentioned risk, a specific procedure is
required to be followed (Heldman 2018). Once this identification is done, the risk require to
be perfectly assessed and certain control strategies are to be implemented. The following
mitigating actions are required to be implemented:
Identified Risks Mitigating Actions
Quality Risk There should have been a proper verification of selected event to make
the project of best quality.
Cost Risk With significant discussion or management with the accounting staffs

27
CHARITY FOR AGE UK
of this particular project, the respective payments could be delivered to
the laborers, caterers and decorators on time (Špundak 2014).
Socio Political
Risk
After communicating with the sports ministry and local government
authority, the socio political risk could be easily avoided effectively.
Personnel Risk During the planning and execution phase, there was a proper meeting
with each and every team member of the project of Charity Of Age UK
and hence it was mitigated (Sears et al. 2015).
Deadline Risk After significant change within the specific project plan as well as
implementation, this scheduling requires to be revised as per the
scheduled deadline.
7. QUALITY MANAGEMENT
According to Ramazani and Jergeas 2015, the appropriate application of the quality
management while management is that helps in ensuring the application of the proper
standards and while ensuring the customer satisfaction. In addition to that, the application
procedure followed in quality management plan in project helps in identifying the threshold
that needs to be obtained for achieving the objectives and success of the undertaken project.
In this particular project for organization of the fund raising event for a “Charity for Age UK”
charity event, the project manager has developed an effective plan that needs to be followed
for ensuring the proper quality of the fund raising event. The quality management plan
developed includes the following processes:
i) Quality Planning: The planning phase of the quality management helps in
evaluating and identifying the qualities or standards that needs to be maintained in the project

28
CHARITY FOR AGE UK
for ensuring the success (Lientz and Rea 2016). For the organization of the charity event the
project manager has identified the following standards that needs to be maintained:
 The organized marketing plan will able to attract 90% of the potential guests in for the
event;
 The charity event will able to gather 100% of the threshold money for the charity as
identified during the planning phase of the project;
 Proper monitoring of the health and medical facilities will be available for the runners
participating in the marathon;
 The event will have proper arrangement for lunch for both the guest and the runners
participating in the events;
 The marathon will be able to raise awareness among the people for aged people for
“Charity for Age UK”;
 The event will provide proper and required assistance for the guests who are willing
to donate money for the “Charity for Age UK”;
 The charity event will be successfully organized within the identified schedule and
budget allocated for the event.
ii) Quality Assurance: For monitoring and controlling the quality, the project
manager has identified and defined the standards that needs to be followed during the
organization of the fund raising charity event (Joslin and Müller 2015). Following are the
various metrics for assuring the quality of the project:
Process Acceptable Standard Project Phase Interval of
Evaluation
Developing
successful
Proper marketing and advertising will
be done through the radio, newspaper
Planning phase During
planning and

29
CHARITY FOR AGE UK
Process Acceptable Standard Project Phase Interval of
Evaluation
marketing
campaign
and social media. Through the
advertisement and marketing done,
the project manager will be able to
reach out to the potential guests and
sponsors.
of the project initiation
phase
Successful
marathon
organization
Full assistance will be provided for
the participants for registration.
Proper medical checkup and age
verification will be done before the
marathon. During the marathon
proper medical team and assistance
will provided during the marathon. In
addition to that, lunch and resting
facilities will be arranges for the
participants. Further, the local
government and authorities will be
informed and proper authorization
will be taken for the marathon route.
Execution phase
of the project
During the
execution
phase of the
project
Proper
hospitability
for the
runners and
The volunteers and team members
will ensure that proper lunch and
resting facilities are provided to both
the guests and runner. Further,
Execution phase
of the project
As required

30
CHARITY FOR AGE UK
Process Acceptable Standard Project Phase Interval of
Evaluation
guests various team members are assigned
and trained for assisting the potential
donors through the donation process
for the fund raising events.
Proper
management
for the fund
raising event
The planning and execution of the
fund raising charity event will be
organized and completed within the
time frame of 6 months as allocated
by the “Charity for Age UK”.
Throughout the
project
As required
iii) Quality Control: Controlling the identifying standards for maintain the quality of
the fund raising event is the most vital part of the quality planning. The project manager has
developed a proper schedule for regular monitoring and auditing of the quality status
(Heldman 2018). Further, various volunteers and project members has been allocated for
monitoring the identified standards being followed during the marathon and fund raising
event.
7.1 Quality Control Measures
The quality control measures are used for analyzing ad evaluating the quality of
different processes included in any project against the standards of the specific organization
or on the requirements mentioned in project management planning. These project
management processes are compared with such measures and project efficiency is obtained.

31
CHARITY FOR AGE UK
In this project, these quality control measures include developing a project schedule to
continuously monitor as well as audit the respective quality status. Moreover, involvement of
volunteers and labors or other project members is also considered as a major quality control
measure for monitoring the entire progress of the project effectively. To maintain the budget
and risk analysis of this project, budget estimation is done and proper risk analysis is being
executed.
CONCLUSION
Therefore, from the above discussion, it can be concluded that project management is
undertaken for meeting the unique objectives and bringing beneficial changes as well as
added value. In this project, a marathon event is being organized for providing funds to a
charity called, Age UK. The above report has clearly provided the project in details such as
Work break down structure and budget. Moreover, a proper risk analysis is done for
identifying the risks and relevant mitigation strategies are provided for this project. Finally,
quality plan is provided for Charity for Age UK.

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CHARITY FOR AGE UK
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