This document provides an analysis of information systems used in hospitals and proposes the development of a new system. It discusses the approach to systems development, system requirements, cost benefit analysis, project schedule, and system information requirement investigation techniques.
Contribute Materials
Your contribution can guide someone’s learning journey. Share your
documents today.
COIT 20248: Information Systems Analysis and Design Term 1, 2019 Assessment 1 - Systems Development Lecturer: Lecturer Name Tutor: Tutor Name Prepared by: Student Name Student Number
Secure Best Marks with AI Grader
Need help grading? Try our AI Grader for instant feedback on your assignments.
Table of Contents 1. Introduction.......................................................................................................................................1 2. Approach to Systems Development..................................................................................................1 3. Systems Requirements......................................................................................................................2 4. Project Cost Benefit Analysis.............................................................................................................3 5. Project Schedule................................................................................................................................4 6. System Information Requirement Investigation Techniques.............................................................7 7. Reflections and Conclusions..............................................................................................................7 References.............................................................................................................................................9
1. Introduction The paper mainly focuses on information system that is used in the hospitals. It is found that the information system that is used in hospitals are unable to manage the data as well as operations of the hospital in a very much efficient way but as the hospitals generate huge amount of data as well as information therefore it is quite necessary to develop a new information system that can be able to manage the flow of information quite efficiently for providing interdependent support to the other functional and non –function requirement. It is assumed that the entire system will be developed successfully within the budget that is around $750,000. Project aim The main aim of the project is to analyze the issues that are present within the present information system in order to develop a new information system so that current issues ad challenges that the hospital is facing can get resolved. Project objectives The objectives of the project are mainly listed below: To develop an information system for the hospital To identify the issues that are mainly associated with the system To resolve the problems that are mainly related with the current system 2. Approach to Systems Development The information system will be developed by selecting proper system development approach that is mainly suitable for the project. It is found that proper selection of the system development approach is quite beneficial for developing the entire system quite successfully. According to Chauhan, Rana and Sharma (2017) waterfall methodology is considered as one of the traditional software development methodology. It is considered as one of the linear methodology that mainly consists of number of different phases in sequence for accomplishing the goals as well as objectives of the project. It is found that each phase of the project must be 100% be complete before coming to the next phase of the project. It is found that the lean nature of the methodology generally makes it simple as well as quite easy to understand. On the other hand, it is stated byPatwardhanet al.(2016) that agile methodology is one of the iterative approach for planning as well as guiding the entire procedures of the project. The main advantages that are achieved by using the agile methodology is that it helps in providing higher customer satisfaction as well as helps in keeping proper control on the project. Furthermore, it helps in minimizing the risks and challenges that are mainly associated with the project. Furthermore, is considered as one of the development procedure that helps in producing proper quality of the system with very much little investment on the cost. Page1
After analyzing all the system development methodology, it is found that agile system development approach is mainly appropriate for the project. This is because, with the help of agile approach is one of the practice that helps in promoting iteration of development as well as testing within the entire software development lifecycle of the project. It is found that utilization of agile project methodology helps in increasing customer satisfaction and assists in increasing control on the entire project (Sanderset al.2016).Furthermore, the risks that are mainly associated with the project are generally identified so that the progress of the project does not get impacted. 3. Systems Requirements The system requirements are mainly defined as the configuration that is generally needed within the system in order to have a software and hardware application for running thesystemsmoothlyaswellasefficiently.Thesystemrequirementsaregenerally categorized into functional requirements as well as non-functional requirements. Functional requirements:The functional requirements for the hospital information system are generally elaborated below: ï‚·External interface:Proper external interface is needed that is helps in providing less response time so that the customers can be able to get better experience while utilizing the system. ï‚·Facility of E-prescription:E-prescription facility should be present within the system so that the patients can be able to use the prospection whenever they need it by logging within the system (Badewi 2016). ï‚·Business case:It is quite necessary to align the business requirements with the system requirements so that the project goals and objectives of the project can be achieved quite successfully. Non-functional requirements:The non-functional requirements of the Hospital information system are generally elaborated below: ï‚·Performance:It is identified that the response time should be kept minimum such that the users of the system does not face any challenges while using the system and can be able to work effectively within the system. ï‚·Data security:Proper security facility must be provided by the system such that the system must be able to keep the various information as well as data of the patients confidential such that the security issues and challenges that are associated with the system can generally get resolved (Svejvig and Andersen 2015). ï‚·Scalability:The changes that is required in the system needs to be integrated with the new system that is required to be developed for the hospital such that with the development of the system, the project goals as well as objectives can be achieved quite successfully. Page2
Paraphrase This Document
Need a fresh take? Get an instant paraphrase of this document with our AI Paraphraser
4. Project Cost Benefit Analysis Cost benefit analysis is defined as one of the systematic approach that is mainly used in order to estimate the strengths as weaknesses that are generally utilized for determining the different options that are helpful in achieving proper benefits (Sanderset al.2016).It is found that in the project of information system development, it is quite necessary to undertake cost benefit analysis in order to check the project feasibility and for making sure that the project that was undertaken will bring benefit for the organization. It is found that by performing proper cost benefit analysis helps in giving proper opportunity that delve for developing the information system successfully. The table that is provided below reflects on the entire calculation that is used for showcasing the cost benefit calculation and as per the calculation, the ROI that is achieved will be around 0.1445. Project Cost- Benefit Analysis Analysis Variables: Discount Rate Used 8.00 % Annual Benefits $ 3,18, 000.0 0 Annual Operation al Costs $ 90,00 0.00 One-Time Developm ent Cost $ 7,50, 000.0 0 Year of Project 012345 TOTAL S Economic Benefit$0.00 $ 3,18,00 0.00 $ 3,18,00 0.00 $ 3,18,000 .00 $ 3,18,00 0.00 $ 3,18,00 0.00 Discount Rate 1.000 00.92590.85730.79380.73500.6806 PV of Benefits$0.00 $2,94,4 44.44 $2,72,6 33.74 $2,52,43 8.65 $2,33,7 39.49 $2,16,4 25.46 Page3
NPV of all BENEFITS$0.00 $ 2,94,44 4.44 $ 5,67,07 8.19 $ 8,19,516 .84 $ 10,53,2 56.34 $ 12,69,6 81.79 $ 12,69, 681.79 One-Time COSTS $ (7,50, 000.0 0) Recurring Costs$0.00 $ (90,000. 00) $ (90,000. 00) $ (90,000. 00) $ (90,000. 00) $ (90,000 .00) Discount Rate 1.000 00.92590.85730.79380.73500.6806 PV of Recurring Costs$0.00 $ (83,333. 33) $ (77,160. 49) $ (71,444. 90) $ (66,152. 69) $ (61,252 .49) NPV of all COSTS $ (7,50, 000.0 0) $ (8,33,33 3.33) $ (9,10,49 3.83) $ (9,81,93 8.73) $ (10,48,0 91.42) $ (11,09, 343.90) $ (11,09, 343.90 ) Overall NPV $ 1,60,3 37.89 Overall ROI 0.1445 Table 1: Cost benefit analysis 5. Project Schedule Work breakdown structure is considered as one of the scheduling tool that is mainly utilized for managing the projects tasks. It is found that the main reason of using the work breakdown structure is that it helps in reducing the complicated project activities into a number of tasks. In addition to this, it is found that the use of WBS is important for properly overseeing the project tasks much more effectively than the project activities that are complex (Fitzpatrick 2016).Furthermore, it is one of the essential tool that is mainly utilized for defining the scope of the project properly. It is found that with the help of detailed work breakdown structure, it is quite necessary to carry out bottom up estimation as well as project costing in order to estimate the budget of the project. Page4
Information system development for hospital Creating plan for the project Undertaking survey Identyfying issues in current system Determining solution to the system Understanding functionalities of the system Project initiation validation Creating initiation plan for the project Developing project team Development of project charter Developing project budget Developing the project schedule Determining issues within the system Project development Budget procurement Management of resources Hiring tester as well as project developer Assigning responsibilities and roles Execution phase of the project Incorpotrating feature of patient identifier Resigstration procedure addition Accessing control facility E-prescription for the patients Electronic media integration Facility of remote access Facility of adding inventory Bar coding facility Information system management Customer chat system Testing the chat procedure Testing of the system Adding other needed facilities Development of final version of the project Handling the entire project Project Closing Documentation of the project Project review Project sign off FIGURE 1: WBS On the other hand, it is found that Gantt chart is one of the bar chart that helps in illustrating the schedule of the project. The main purpose of using the project schedule is that project Gantt chart helps in providing clear vision of the project ad further helps in sequencing the events for reducing the poster that is mainly overburdened for the project (Sequeira and Lopes 2015).Moreover, it also helps in managing the time of the project effective in order to achieve success. Page5
Secure Best Marks with AI Grader
Need help grading? Try our AI Grader for instant feedback on your assignments.
FIGURE 2: Gantt chart It is found that both work breakdown structure as well as schedule of the project are related to each other. This is because an accurate project schedule can only be created with the help of comprehensive project schedule which generally comprises of all the project tasks. Furthermore, accurate scheduling general helps in improving the project profitability that the entire project will get executed within the estimated time and budget. It is found that after proper understanding of the various goals, requirements as well as project scope, it is identified that the project is reasonable as the goal as well as objectives of the project can be achieved quite effectively. It is found that with the project gaols, scope as well as Page6
requirement, information system can be developed successfully such that project requirements are met. 6. System Information Requirement Investigation Techniques The stakeholders who are mainly involved within the project mainly includes: ï‚·Project manager ï‚·Financial manager ï‚·Workers ï‚·IT manger ï‚·Admin staffs ï‚·Technical staffs ï‚·Database manager ï‚·Vice chairman The system information investigation technique that is mainly used within the project are mainly elaborated below: Sampling documents:This method of investigation is mainly needed in order to collect proper information for the different documents of the hospitals. It is found that the various sources of data that are mainly used for collecting information mainly include notes, reports as well as different type of entries (Khare 2019). Prototyping:It is one of the method where the basic project design is mainly showcases after getting proper approval about the work of the project. Furthermore, it is identified that the prototype of the project is generally applied within the initial stage in order to get clear requirements about the project for reducing errors. Interview:It is also considered as one of the investigation procedure that helps in clarifying the project requirements as well as needs for the proper involvement of stakeholders. Moreover, it is found that there a number of methods that are mainly used in order to collect information successfully (Huet al.2016). 7. Reflections and Conclusions After undertaking the project, I have identified that the information system for the hospital have been developed successfully by accomplishing the project goals and objectives without creating any financial issues. However, it is found that while progressing with the project I have faced a lot of constraint including the inexperienced team members and as result it is quite difficult to handle the project. Page7
From the entire project, it can be concluded that the system will be beneficial for management of the operations of hospital. The paper develops proper schedule for the project and also creates cost benefit analysis for analyzing the feasibility of the project. In order to achieve success and for progressing successfully, it is found that agile system development approach is mainly used within the project. Page8
Paraphrase This Document
Need a fresh take? Get an instant paraphrase of this document with our AI Paraphraser
References Badewi, A., 2016. The impact of project management (PM) and benefits management (BM) practices on project success: Towards developing a project benefits governance framework.International Journal of Project Management,34(4), pp.761-778. Bucero, A. and Englund, R.L., 2015, October. Project sponsorship: Achieving management commitment for project success. Project Management Institute. Chauhan, B.D., Rana, A. and Sharma, N.K., 2017, September. Impact of development methodology on cost & risk for development projects. In2017 6th International Conference on Reliability, Infocom Technologies and Optimization (Trends and Future Directions) (ICRITO)(pp. 267-272). IEEE. Fitzpatrick, B.J., 2016.Determining the Optimal Work Breakdown Structure for Defense Acquisition Contracts. Air Force Institute of Technology WPAFB United States. Hu, X., Cui, N., Demeulemeester, E. and Bie, L., 2016. Incorporation of activity sensitivity measures into buffer management to manage project schedule risk.European Journal of Operational Research,249(2), pp.717-727. Kaiser, M.G., El Arbi, F. and Ahlemann, F., 2015. Successful project portfolio management beyond project selection techniques: Understanding the role of structural alignment.International Journal of Project Management,33(1), pp.126-139. Khare, V., 2019. Prediction, investigation, and assessment of novel tidal–solar hybrid renewable energy system in India by different techniques.International Journal of Sustainable Energy,38(5), pp.447-468. Kivilä, J., Martinsuo, M. and Vuorinen, L., 2017. Sustainable project management through project control in infrastructure projects.International Journal of Project Management,35(6), pp.1167-1183. Papke-Shields, K.E. and Boyer-Wright, K.M., 2017. Strategic planning characteristics applied to project management.International Journal of Project Management,35(2), pp.169-179. Patwardhan, A., Kidd, J., Urena, T. and Rajgopalan, A., 2016. Embracing Agile methodology during DevOps Developer Internship Program.arXiv preprint arXiv:1607.01893. Ramazani, J. and Jergeas, G., 2015. Project managers and the journey from good to great: The benefits of investment in project management training and education.International Journal of Project Management,33(1), pp.41-52. Rui, Z., Peng, F., Ling, K., Chang, H., Chen, G. and Zhou, X., 2017. Investigation into the performance of oil and gas projects.Journal of Natural Gas Science and Engineering,38, pp.12-20. Sanders, G.D., Neumann, P.J., Basu, A., Brock, D.W., Feeny, D., Krahn, M., Kuntz, K.M., Meltzer, D.O., Owens, D.K., Prosser, L.A. and Salomon, J.A., 2016. Recommendations for Page9
conduct, methodological practices, and reporting of cost-effectiveness analyses: second panel on cost-effectiveness in health and medicine.Jama,316(10), pp.1093-1103. Sequeira, S. and Lopes, E., 2015. Simple Method Proposal for Cost Estimation from Work Breakdown Structure.Procedia Computer Science,64, pp.537-544. Serra, C.E.M. and Kunc, M., 2015. Benefits realisation management and its influence on project success and on the execution of business strategies.International Journal of Project Management,33(1), pp.53-66. Svejvig, P. and Andersen, P., 2015. Rethinking project management: A structured literature review with a critical look at the brave new world.International Journal of Project Management,33(2), pp.278-290. Todorović, M.L., Petrović, D.Č., Mihić, M.M., Obradović, V.L. and Bushuyev, S.D., 2015. Project success analysis framework: A knowledge-based approach in project management.International Journal of Project Management,33(4), pp.772-783. Page10