Company Retreat to a Country: Work Breakdown Structure

This article discusses the work breakdown structure for organizing a company retreat to a country, including objectives, deliverables, milestones, technical requirements, and limits and exclusions. The core objective is to organize a retreat for 25 employees of Hongkong Poster with a budget of 70,000 SGD. The article also includes a WBS diagram and references.

company retreat to a country
WORK BREAKDOWN STRUCTURE

Table of Contents
1. Introduction........................................................................................................................2
1.1. Objectives...................................................................................................................2
1.2. Deliverables...............................................................................................................2
1.3. Milestones..................................................................................................................2
1.4. Technical requirements..............................................................................................3
1.5. Limits and exclusions.................................................................................................3
2. Work Breakdown Structure...................................................................................................4
References..................................................................................................................................5
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1. Introduction
Hongkong Poster which is based in Hongkong is a software development company. Their
main services included providing web-based solutions to their customers. They’ve built
their reputation on the field. Their employee count is over 1000 people. The company
engages in providing both long-term and short-term projects. At the moment, the
company had just completed a project that went on for over 15 months. This project was
being handled by over 25 people. This project allowed for Hongkong Poster to create
large revenues. In return, the company decided to reward their employees with a trip to
Malaysia which will be an all-expenses paid trip. This trip is being considered as a project
and would be managed by making use of PMBoK principles. As a result, this project will
have an estimated budget, a schedule, a risk management plan, a communication plan and
so on. Several other methodologies and techniques would be provided within PMBoK
guide and the same would be used to manage the goals of this project.
1.1. Objectives
The core objective of the said project is organizing a retreat for the 25 employees of
Hongkong Poster with a defined budget of 70,000 SGD. The following key goals is
essential:
 To finish up the booking of airway tickets for each members as per the dates
planned.
 To complete with hotel-booking on a twin-sharing basis.
 To finish up preparation of a complete itinerary.
1.2. Deliverables
 Preparing a list for all team members who would be heading out for the trip.
 Visa approval for the employees.
 Preparation of a complete itinerary.
 Confirming the booking of hotels.
 2-way air tickets.
1.3. Milestones
 Selection of dates – 1st Dec, 2018
 Finalization of all employees – 4th Dec, 2018.
 Confirming and purchasing air-tickets – 15th Dec, 2018.
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 Visa Finalization – 17th Dec, 2018.
 Finalization of the Visa – 17th Dec, 2018.
 Finalization of the entire itinerary – 19th Dec, 2018.
 Hotel ticket bookings and confirmation – 24th Dec, 2018.
1.4. Technical requirements
The technical specification for the given project is as follows:
 All team member must have their passports ready.
 All team member should be eligible for visiting Malaysia
 All team member needs to be granted the respective Visa.
 All team members are required to be medically fit for travel on the respective
dates.
1.5. Limits and exclusions
 The personal shopping expenditure of employees would have to be self-borne.
 The tickets would be of economy class and any chargeable upgrades whatsoever
are to be borne by the employees.
 If a team member is essential for any other on-going project for the company, they
would not be allowed to travel.
 The hotel booking would on twin-sharing basis and if someone prefers single-
occupancy rooms, then the same shall be self-borne.
 The trip shall be concluded within 7 days and this includes the traveling dates.
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2. Work Breakdown Structure
(Structure, 2016)
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Top-down approach has been used to prepare WBS for the mentioned case. This approach
has very low learning curve and works on the basic logic of breaking a complex task into
smaller, manageable and executable sub-tasks (Brotherton, Fried and Norman, 2008). Along
with this, it is natural to the working of human mind to first begin with broader approach to
an issue and thereafter breaks into specific pieces (Norman, Brotherton and Fried, 2011).
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References
Brotherton, S. A., Fried, R. T., & Norman, E. S. (2008). Applying work breakdown structure
to project lifecycle. [online] Available at: https://www.pmi.org/learning/library/applying-
work-breakdown-structure-project-lifecycle-6979 [Accessed 19 Oct. 2018].
Norman, E., Brotherton, S. and Fried, R. (2011). Work Breakdown Structures. 1st ed.
Hoboken: John Wiley & Sons, pp.13-15.
Structure, H. (2016). How to Create a Work Breakdown Structure - For Dummies.
Dummies.com. Retrieved 4 August 2016, from
http://www.dummies.com/how-to/content/how-to-create-a-work-breakdown-structure.html
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