Completion of Project Closure Report

This document provides information on the completion criteria, project closure actions, and communication methods in the project closure report. It includes a table of completion criteria, actions required to hand over project deliverables, and communication methods for different stakeholders. The document also includes references to relevant books and journals.

Completion of Project
Closure Report

TABLE OF CONTENTS
Project Completion..........................................................................................................................3
1.1Completion Criteria................................................................................................................3
1.2 Project Closure.......................................................................................................................4
1.3 Communications....................................................................................................................6
REFERENCES................................................................................................................................8

Project Completion
1.1Completion Criteria
Determine whether all the project completion criteria have been satisfied, by completing the
following table:
Completion Category Completion Criteria Satisfied?
Transferring all the
deliverables
Going through the project plan for
identifying all the deliverables which is the
migrating to open office software and
making sure that they have been completed
and handed off.
Yes
Confirming completion
of project of 4Phones
intranet
Taking the agreement regarding the
completion from all the people involved in
the same. The stakeholders must also agree
that all the parts are delivered (Choi,
Raymond and Hentschel, 2018).
Yes
Complete paper work Legal proof must collected and all the
approvals must be documented and signed
off by everyone including the stakeholders.
This helps in closing all contracts from the
partners, vendors etc.
Yes
Reviewing all contracts
and documentation
Reviewing of all the project documentation
for ensuring that all the parties of 4phones
have been paid off and no outstanding
invoices are there.
Yes
Releasing resources These include releasing the resources such
as contractors, suppliers, IT experts, team
members, hardware and software specialist
and others so that they can be free from
current project of 4Phones and can work on
Yes
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other projects.
Conducting post-
mortem
This is the project review phase in which
the success, failure, challenges of the
project are identified and the improvement
areas are also evaluated (Zohrehvandi and
et.al., 2017).
Yes
Archive documents This is also known as Lessons learnt
documentation which means the various
points are noted which can prove to be
useful in the future. Even if this is not for
the use of project manager, the paper trial
must be kept with the other members of the
company including the HR teams, Legal
teams or the successor.
Yes
Celebrate success The team must be rewarded for
acknowledging a job well done. This can
help in increasing the effectiveness of
further projects. This will satisfy the team
and will also create a good impact on them.
This helps in creating loyalty and they will
be ready to work with the company the
next time even harder.
Yes
1.2 Project Closure
List the actions required to hand over the project deliverables to the customer.Identify 3-5 tasks
in each of the categories
Category Date
Checked
Comments/Actions Responsible
Human Resources
4

Representing the team
members
- Motivating them so that they
can express the tasks done by
them in project.
HR and team
members
Taking the feedback from the
members and people
- Through questionnaires or
asking them some questions
related to their tasks and
motivation
HR and IT
experts
Acknowledging the members
about the outcomes expected
and the real outcomes
obtained
- Conveying the gap between
the expected and real
outcomes and the areas to be
improved (Akinshipe and
et.al., 2019)
HR and team
Satisfied team members and
individuals involved in project
- Rewards and appreciation HR and
individuals
Financial/Procurement -
Information about budget is
conveyed
- Cost expenses done Finance
Ensuring the project
completed in decided budget
- Ensuring no risks Finance and
stakeholders
No cost overrun - Enough budget Finance and
project manager
Ensuring that all the
individuals got their
respective payment
- Payment and salaries Finance and all
the team
members
Sponsor/Customer/Scope -
Ensuring the achievement of
the project objectives
- Through messages and
meetings
Sponsor and
customers
Adhering to all the decisions
in the project
- Decision making through the
sponsors
Stakeholders
5

Proper and justified use of
their support in project
- Acknowledgement and
documentation
Stakeholders
Gaining desired rewards and
respect
- Praising the support from
them through financial
rewards etc.
Sponsors and
stakeholders
Project Administration -
Ultimate completion of
project
- Project closure Team members
Work verified, delivered and
accepted by the client
- Project Objectives achieved Project manager
and team
members
Disputes are raised, finalized
and came to closure and
solved.
- Risk assessment and
mitigation through
communication effectively
Team members
and project
administration
Analysis of project
management process
effectiveness
- Monitoring and evaluation all
the phases
Project manager,
client and
stakeholders
Analysis of failure or success
of project
- Results obtained v/s expected
and objectives achieved or not
Project Manager
and client
Lessons learned
documentation
- Performance review Project manager
and team
members
1.3 Communications
For communications, identify the audience, the message and method for each group that need to
know about the completion of the project:
Audience Message Method
CEO of company Project delivered before deadline in
the available budget.
Online Meeting or
email.
4Phones intranet Project of migrating to open Online meeting or
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sources software completed (Mills,
2019).
phone calls or
messages.
Customers New addition in the company
4Phones and new feature
introduced through new services
Online
advertisements or on
the profile of the
company
Stakeholders Made justified use of the support
which led to successful project for
4Phones Intranet.
Online meetings and
emails
Team members The hard-work paid off and the
objectives of project achieved.
Some Areas to be improved.
Virtual regular
meetings or
conference calls,
trainings.
IT experts The specialization played a major
role in the successful completion of
project.
Emails or online
meetings or portal of
company.
IT department of company The support and the main role
played by IT team as the project
was related to IT field.
Company’s portal or
emails.
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REFERENCES
Books and Journals
Akinshipe, O. and et.al., 2019, November. Premature Project Closure: The Part Played by
Clients. In IOP Conference Series: Materials Science and Engineering (Vol. 640, No. 1,
p. 012028). IOP Publishing.
Choi, E., Raymond, J. and Hentschel, M., 2018. Facilitating course connections and transitions to
project closure in service learning. Journal of Experiential Education. 41(4). pp.411-
424.
Mills, C., 2019. Lived Experiences of Information Technology Project Team Members at Project
Closure: A Hermeneutic Phenomenological Study (Doctoral dissertation, University of
Phoenix).
Zohrehvandi, S. and et.al., 2017. Planning project closure phase in combined cycle power plant
projects. Procedia computer science. 121. pp.274-281.
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