Project Management: Project on Arranging a Conference Program

Running head: PROJECT MANAGEMENT
Project Management: Project on Arranging a Conference Program
Name of the student:
Name of the University:

1PROJECT MANAGEMENT
Table of Contents
Overview ......................................................................................................................................... 2
1. Work Breakdown Structure for the project ................................................................................. 3
2. Schedule for the project .............................................................................................................. 4
2.1 Critical Path Schedule technique for the development of the project schedule .................... 4
3. Project progress report ................................................................................................................ 9
a. The way to achieve planned dates ........................................................................................... 9
b. The way to achieve the original total .................................................................................... 10
4. Benefits and Limitations of Critical path schedule technique .................................................. 10
4.1 Benefits of Critical Path Method technique ........................................................................ 10
4.2 Limitations of Critical Path Method ................................................................................... 11
Identification of alternative schedule technique for time management: Gantt Chart ............... 12
References ..................................................................................................................................... 14

2PROJECT MANAGEMENT
Overview
This report depicts the role of project management methodologies for the successful
accomplishment of any project within estimated budget and time. This is mandatory for the
project manager to consider the most suitable managerial approach that is required to complete
any project. The project is about a presentation on a “prestigious world conference in Asia
Pacific on sustainable brand development”. Professional sales change and management program
are very much crucial for the successful accomplishment of any project. A professional schedule
with the help of a Work Breakdown Structure (WBS) is also represented in this report.
For designing the project schedule the technique that has been followed is Critical Path
Method (CPM). The total budget of the project and for different activities the cost divisions are
also done and it is expected that if all of these aspects are accurately followed by the project team
members then the organized conference will surely show successful financial profit from the
business perspective. At the end of the paper the benefits and limitation of the Critical Path
Scheduling technique are demonstrated. In order to address the limitation of the CPM alternative
scheduling technique is also described in this paper.

3PROJECT MANAGEMENT
1. Work Breakdown Structure for the project
Figure 1: Work Breakdown Structure for the conference schedule
(Source: created by author)Conference Schedule
planning
Initiation phase
Ideation of the
conference that has
to be held
Identifying location
Venue selection
Identifying company
outsources
Confirmation of
company
outsourcing
Designing publishing
websites
Milestone 1:
Advertise
conference to the
contributors
Planning phase
Project document
planning Budget planning
Feasibility study
Feasibility analysis
Development and
design phase
Communication
planning
Procurement plan
Contingency
planning
Guest listing
List of casual guests
List of VIP guests
Listing the chief
sponsors of the
conference
Sending invitation
Response
consolidation
Name tagging
Stakeholder
management plan
3 days presentation
Master's workshop
Register of the
applicants
Sending the
confirmation
banking
arrangements
Milestone 2: Abstract
of the papers
(submission by the
authors/contributors)
Execution phase
registration confirmation
Coming to final
agreement Draft preparation of the
conference plan
Social media
presentation
Designing Facebook
pages
Design of Instagram
page
Creating links
between the pages
Milestone 3: First
draft of the
conference details
Monitoring and control
phase
Draft of the speaker
lists
Identification the
special needs
Speaker’s list
confirmation
printing
catering
marketing plan
Music and
entertainment
program
arrangement
Arrangement of
presentation speech
Milestone 4:
Completion of peer
review of the papers
Academic review and
validation of the papres
change management
program
implementation
Stakeholder
management plan
Risk management
planning
Organizing event
register
Other planning
Accommodation planning
Listing complete
possible
accommodation
Identification of
special lists
Confirming
accommodation
Other transformation
Transport company
names listing
Checking price
Total time
arrangement
Timing arrangement
Choosing company
with best price range
Milestone 5:
Registration for the
open delegates
Closure phase
final catering
contract
Dinner for delegates
stakeholder's
contract
Stakeholder signoff
Final documentation
Final kickoff meeting
Milestone 6: Final
submission of the
papers