Project Management: NZ ITM Conference

Running Head: PROJECT MANAGEMENT
The NZ ITM Conference Project
Name of the Student
Name of the University

1PROJECT MANAGEMENT
Table of Contents
2. Work Breakdown Structure.........................................................................................................2
3. PERT and CPM Chart.................................................................................................................4
4. Task Identification.......................................................................................................................7
5. Gantt Chart...................................................................................................................................9
6. Risk Register..............................................................................................................................15
7. Communication Plan.................................................................................................................15
8. Change Request Form................................................................................................................16
9. Amended Gantt Chart................................................................................................................17
10. Recommendations....................................................................................................................22
Bibliography..................................................................................................................................23

2PROJECT MANAGEMENT
2. Work Breakdown Structure
The main deliverable of the project is to prepare for and host a conference for NZITM to
generate funds for future publicity campaigns. In addition to the conference, the company is
looking to run a web site at the same time that will be developed in due course. In order to
prepare for these deliverables, a work breakdown structure is developed as shown in the
following table.
WBS Task Name Predecessors
0 Project for NZITM
1 Discussion and Requirement Gathering
1.1 Discuss the Project in the Team
1.2 Gather Requirements of the Project 2
1.3 Verify the Requirements of the Project 3
1.4 Develop Project Proposal 4
1.5 Verify the Project Proposal 5
1.6 Receive Approval for Proceeding with Project Work 6
2 Project Detailed Planning
2.1 Assign Work to Project Planning Team 7
2.2 Determine Objectives of the Project 9
2.3 Determine Scope of the Project 10
2.4 Prepare Appropriate Project Schedule 11
2.5 Determine Cost Elements Involved in the Project 12
2.6 Estimate Budget for the Project 13
2.7 Finalise the Budget with Approval from the Management 14

3PROJECT MANAGEMENT
2.8 Complete the Project Plan 15
2.9 Determine List of Speakers Required for the Conference 16
2.10 Determine Services Required for the Conference 17
2.11 Determine Vendor Requirements 18
2.12 Planning for Web Site 19
2.13 Develop List of Features Required for the Web Site 20
2.14 Determine Staffing Requirements to Run the Website 21
2.15 Develop Marketing Plan for the Conference Using the Web Site 22
3 Organisation and Preparations
3.1 Organisation of Accommodations for All Staffs and Guests 23
3.2 Determine Travel Options 25
3.3 Develop Facilities for the Staffs and Guests 26
4 Web Site Development and Testing
4.1 Assign Developers to Develop the Web Site 27
4.2 Procurement of Necessary Hardware and Software 29
4.3 Hardware Installation 30
4.4 Software Installation 31
4.5 Development of the Web Site As Per Requirements 32
4.6 Integration of Features within the Website 33
4.7 Testing of the Website 34
4.8 Confirm Speakers for Conference 35
4.9 Confirm Vendors As Required 36
4.10 Completion of Marketing and Development 37
4.11 Conclude All Marketing Campaigns Undertaken 38
4.12 Complete the Communication Plan As Required in the 39

4PROJECT MANAGEMENT
Conference
4.13 Completion of Website Development 40
5 Invitations and Arrangements
5.1 Invite Guests for Registrations 41
5.2 Complete Registration Process for Conference 43
5.3 Confirm All Participants in the Conference 44
5.4 Email All Participants 45
5.5 Email All Speakers Regarding Conference Details 46
5.6 Completion of Evaluation Methods 47
5.7 Make Travel Arrangements for the Speakers 48
5.8 Confirmation of Catering with Vendor 49
6 Final Preparations
6.1 Conclude All Work Left for the Conference 50
6.2 Finalise Every Details 52
6.3 Project Ready 53
6.4 Go Ahead for Conference 54
7 Host Conference and Project Closing
7.1 Host the Conference As per the Requirements 55
7.2 Clean Up the Venue 57
7.3 Finalise All Pending Payments 58
7.4 Take Follow Up on Attendees 59
7.5 Sign Off and Closing 60

5PROJECT MANAGEMENT
3. PERT and CPM Chart
The PERT chart for the project is shown as follows.
Figure 1: PERT / CPM Chart of the Project
(Source: Created by Author)
The critical path of the project is shown as follows.