Conferencing and Banqueting Management

Conferencing and Banqueting Management
TASK 3

3.2 factors to consider when organising an off-site
conference or banquet.
In case, if the event sector is organising an off site banquet and
conference, there are certain factors which are required to be taken into
consideration. Following are the factors :-
Venue selection is the first and most important step that has to be
considered for the off site conference or banquet and the venue should be
according to the calculated budget of the conference.
Banquet or conference theme, guest profile etc. by taking all these things
into consideration, an organisation can select the best venue suitable for
their conference.

CONT.
 After the venue selection is done, the second step the
organisers should take is to contract with agency of
management for managing the conference activities such as
guests management, facilitation of accommodation to the
guests, food servicing, etc.
 Another factor that should be taken into consideration is the
ambiance of the venue.
 Proper attention should be paid to the decoration.
 Third is cost and event date flexibility; flexibility on the event
date can be helpful in negotiation with venues.